ALLETE/Minnesota Power Audit

Information

Element Number One: COMPLIANCE

Element 1 : Question 1
Formal documented methodology for identifying and/or staying current with applicable regulatory requirements?
Status
Validation
Action
Element 1 : Question 2
Company personnel can demonstrate awareness of how they access applicable regulations?
Status
Validation
Action
Element 1 : Question 3
Company tracks and communicates emerging HS requirements and trends well before governmental agencies commenced with rulemaking process? Changes are communicated to affected parties?
Status
Validation
Action
Element 1 : Question 4
Company incorporates regulatory issues into planning of new activities, products and services and analyzes potential impacts on Company operations? Company has identified compliance gaps and developed action plans to gain and maintain compliance?
Status
Validation
Action
Element 1 : Question 5
Company conducts routine compliance audits, identifies areas requiring action, develops action plans and tracks action to completion?
Status
Validation
Action

Element 2 : Question 1
Formalized and documented methodology for identifying Company HS exposures, hazards and non-compliance?
Status
Validation
Action
Element 2 : Question 2
Company conducted formal hazard analysis of their operations, processes, equipment and tools using methods such as process hazard analysis, job hazard analysis, risk assessments, etc.?
Status
Validation
Action
Element 2 : Question 3
The Company has developed and implemented a plan to reduce the HS risk of its activities, operations, and services?
Status
Validation
Action
Element 2 : Question 4
The Company has a formal documented procedure for reviewing the potential to create significant HS exposures and hazards related to new operations or processes?
Status
Validation
Action
Element 2 : Question 5
Company has conducted and documented all HS exposures and hazards associated with a minimum of 100% of its activities, operations, and/or services?
Status
Validation
Action

Element 3 : Question 1
Company has formal systems in place to: 1) identify all personnel whose work may have the potential to create a significant impact on HS hazards and exposures; and 2) assure that those people have received appropriate training and demonstrated proficiency?
Status
Validation
Action
Element 3 : Question 2
Company has identified requisite compliance training programs? Training is current and competency demonstration requirements in place? New employees are provided with basic HS orientation training and are required to demonstrate competency before beginning their job assignment? Transferred employees are trained sufficiently before assuming new job responsibilities?
Status
Validation
Action
Element 3 : Question 3
The Company maintains a formal HS training plan, focused on specific hazards/exposures, which is reviewed and updated on at least an annual basis? Well maintained courses, training logs, and course syllabuses exist?
Status
Validation
Action
Element 3 : Question 4
Company has performed and documented a review of all personnel, including those, with the potential to indirectly impact the Company's HS exposures and hazards (e.g. contractors, purchasing, etc.) and provided appropriate training with respect to their job responsibilities? Review is repeated on at least an annual basis?
Status
Validation
Action
Element 3 : Question 5
Appropriate managers and supervisors receive specific training in HS management systems?
Status
Validation
Action

Element 4 : Question 1
Visible evidence of HS leadership or employee engagement is provided or available?
Status
Validation
Action
Element 4 : Question 2
Company has formed committees to address basic HS issues?
Status
Validation
Action
Element 4 : Question 3
HS teams and committees are in place, meet regularly, and are led by senior managers? Company evaluates contractor safety performance prior to issueance of contracts? Contractor HS expectations are clearly outlined in the contract and/or scope of work?
Status
Validation
Action
Element 4 : Question 4
Senior Managers conduct HS "walkthrough inspections" at intervals no less frequently than monthly? On-site contractors are informed of, and required to comply with, the Company's HS policy as it applies to their activities?
Status
Validation
Action
Element 4 : Question 5
Company has senior management level committee to review and monitor HS program and performance improvements? Leadership actively solicits employee involvement in setting HS objectives, program planning and review? Employees report near misses, unsafe conditions and behavior?
Status
Validation
Action

Element 5 : Question 1
Company has developed formal procedures to address emergency preparedness or incident investigation/response?
Status
Validation
Action
Element 5 : Question 2
Company has developed a system to maintain records of all HS incidents such as injury logs and first aid logs?
Status
Validation
Action
Element 5 : Question 3
Company conducts formal investigations with root cause analysis of all HS incidents? Preliminary incident investigation and root cause analysis is conducted within 24 hours of the incident and finalized within 2 weeks?
Status
Validation
Action
Element 5 : Question 4
Company has developed systems to document and track corrective and preventative actions resulting from incidents and plan tests?
Status
Validation
Action
Element 5 : Question 5
Company personnel meet with local authorities to coordinate emergency and incident response plans and discuss support? Company periodically tests the emergency preparedness and incident response plan and makes changes/updates to the plan based on results of test?
Status
Validation
Action