Animal Ethics Committee Checklist for inspection of Animal Housing Facilities and Rooms

• Site conducted

  Select

• Inspection (Date and Time)

  Date

• Level

• Room Number (On Plan)

• Common usage name

• Activity

• Responsible Person approved by AEC:

• Inspected by

  Select Debbie Ramsey (Facility Manager) Alana Mitchell (Chair AEC B) Lucy Uren (Category A - AEC A - Vet) Robyn Sullivan (Category C - AEC A - Welfare) Alan Sherlock (Category C - AEC B - Welfare) Kaye Fox (Category D - AEC A - Lay) Leia Demtschyna (Senior Animal Ethics Officer)

  • Debbie Ramsey (Facility Manager)
  • Alana Mitchell (Chair AEC B)
  • Lucy Uren (Category A - AEC A - Vet)
  • Robyn Sullivan (Category C - AEC A - Welfare)
  • Alan Sherlock (Category C - AEC B - Welfare)
  • Kaye Fox (Category D - AEC A - Lay)
  • Leia Demtschyna (Senior Animal Ethics Officer)

Animal facility / room in general

• Have problems identified in previous audits / inspections been fixed?

  Yes

  No

  N/A

• Is the signage on the door/s complete? <br>- PC Level<br>- Current SPPL<br>- AEC conditions of room approval

  Yes

  No

  N/A

• (For animal holding locations) Provide details of after-hours/weekend/public holiday monitoring of animals by staff

• Are controlled substances used within the space?

  Yes

  No

  N/A

• Advise if there are any variations to the organisation’s Drugs Poisons and Controlled Substances Plan

• Do staff working in this area have access to the following documents:<br><br>- Code of Practice for the Housing and Care of Laboratory Mice, Rats, Guinea Pigs and Rabbits <br><br>- Australian code for the care and use of animals for scientific purposes 8th edition 2013<br><br>- Guidelines to promote the wellbeing of animals used for scientific purposes.<br><br>

  Yes

  No

  N/A

Emergency plans for animal care, equipment, and alarm systems

• Are alarm systems present to signal problems with:<br>room temperature?

  Yes

  No

  N/A

• Are alarm systems present to signal problems with power supply?<br>

  Yes

  No

  N/A

• Describe the plans in place to deal with problems with room temperature and/or power supply

• Specify the last two dates of essential services backup and notification testing (i.e generator switchover; chiller switchover and notification system)

• What arrangements are in place for weekend, after hours, and public holidays for care and emergencies? Include contacts and how they are displayed

• Describe the induction procedure for users of the area

• Describe what training in emergency procedures has been provided to personnel that use the area

• Describe the training register.

• Attach an example of training records

  Media

• Describe what contingency plans are in place to cover failure or repair of equipment.

• Describe how personnel gain access to the room / facility

Health monitoring and microbiological control

• Explain how traffic flow (of cage handling, surgical procedures personnel and animals) is managed to maintain clean–dirty flow/areas to prevent cross-contamination.

• Provide details of the health surveillance program for externally imported animals brought to this location

• Are sterilizers used for this space?

  Yes

  No

  N/A

• Describe how sterile material is made available in the room

• Specify the last two dates of validation of sanitization/sterilization equipment and the respective outcomes

• Describe the vermin and pest control program

Transportation

• Is the current AEC-approved SOP for all animal transport (into and out of the area) up to date and being followed, including correct use of containers, specified routes and emergency contingency and vehicles?

  Yes

  No

  N/A

• Describe any changes to the SOP

Records and documents to be provided (if relevant) for the past 12 months (08/08/2018 - 08/08/2019)

• Temperature and humidity: Min and Max records

  Yes

  No

  N/A

• Attach record of temperature and humidity: Min and Max

  Media

• Animal acquisition records

  Yes

  No

  N/A

• Attach record of animal acquisition

  Media

• Health assessments conducted prior to dispatch and upon arrival

  Yes

  No

  N/A

• Attach photo of record of health assessment conducted prior to dispatch and upon arrival

  Media

• Room log of animals (to include animals in and out, AEC project number(s), procedures undertaken and fate of the animals

  Yes

  No

  N/A

• Attach record of room log of animals

  Media

• Numbers of pregnant and lactating animals and litters

  Yes

  No

  N/A

• Attach record of numbers of pregnant and lactating animals and litters

  Media

• Records of drug use

  Yes

  No

  N/A

• Provide records of drug use

  Media

• Staff training records (all or procedures specified)

  Yes

  No

  N/A

• Provide staff training records

  Media

• Records of induction of personnel for use of the area

  Yes

  No

  N/A

• Provide records of induction of personnel using the area

  Media

• Health surveillance programs

  Yes

  No

  N/A

• Provide records of health surveillance programs

  Media

• Breeding records (to include fertility, fecundity, morbidity and mortality)

  Yes

  No

  N/A

• Provide breeding records (including fertility, fecundity, morbidity and mortality)

  Media

• Records for vermin control?

  Yes

  No

  N/A

• Provide records for vermin control

  Media

• Records for wash verification

  Yes

  No

  N/A

• Provide records for wash verification

  Media

• Records for autoclave verification

  Yes

  No

  N/A

• Provide records for autoclave verification

  Media