Annual Building Maintenance Condition Report 2017 - Internal

• Conducted on

  Date

• Prepared by

• Location
  Address

• conducted for

  Yes

  No

  N/A

• Primary School

• Completed on

  Yes

  No

  N/A

• 12 Jul 2017 12:20 PM

  Yes

  No

  N/A

• Document No

• Audit Title

• Primary School

• Client / Site

• Primary School

• Conducted on

  Date

• 26 May 2017 09:10 AM

  Date

• Prepared by

• Tony Anderson

• Location

• Score

Building Inspection Process

Planning of your school’s maintenance is a cyclical process and a representative from the Building Infrastructure team can assist you in the development of your plan. The Building Infrastructure Team member can prepare an Annual Building Maintenance Condition Report to monitor the condition of buildings and facilities of the school and identify maintenance needs. The Annual Building Maintenance Condition Report will include internal and external maintenance works. The report will also identify the element (building or grounds), the frequency of inspection, the condition report and work requirement and the work priority The work items required in the maintenance program can be programmed from the Building Maintenance Condition Report to suit the work priority and budget provisions The objective of this report is to identify maintenance issues and problematic areas on a priority basis in accordance with the guidance provided If you were uncertain about a course of action or a maintenance issue that becomes known, then we would expect you to contact a representative from the Building Infrastructure Team for assistance

Scoring explained:

Areas assessed:

• External

  Yes

  No

  N/A

• Roof, downpipes, gutters, eaves, fascia, walls, windows, doors, floors, air conditioners, painting, lights, storm water drains, carpark, pathways and playgrounds

  Yes

  No

  N/A

• Internal

  Yes

  No

  N/A

• Doors, windows, walls, carpet, vinyl, ceilings, painting, air conditioners, radiators, lights, electrical fittings, fixed furniture, desks and chairs

  Yes

  No

  N/A

• Each area assessed, is given a rating based on the level of maintenance performed

  Yes

  No

  N/A

• Pass - (Green) Maintenance is up to date. One point given as a p

  a

  pass

• Maintain - (Amber) Planned maintenance required. No points given

  Yes

  No

  N/A

• Action - (Red) Non-Compliance Action required

• Question

  Yes

  No

  N/A

Response

Details

• Painting (check for fading and flaking)

  Yes

  No

  N/A

• Maintain

  Yes

  No

  N/A

• Electrical fittings - includes Emergency Exit Lights, switchboards etc

  Yes

  No

  N/A

• Action

• Rear door emergency exit light not working

  Yes

  No

  N/A

• Walls (Check for cracks, signs of dampness and general movement)

  Yes

  No

  N/A

• Signs of water damage Screw protruding through wall at ceiling height

  Yes

  No

  N/A

• paint breakdown and corner damage

  Yes

  No

  N/A

Internal Building Maintenance - 103/120 - 85%

Building Inspection Process

• Schools will be required to establish Building Maintenance Condition Reports to monitor the condition of buildings and facilities of the school and identify maintenance needs. These Building Maintenance Condition Reports will identify the element (building or grounds), the frequency of inspection, the condition report and work requirement and the work priority. The work items required in the maintenance program can be programmed from the Building Maintenance Condition Report to suit the work priority and budget provisions. The objective of this report is to identify maintenance issues and problematic areas on a priority basis in accordance with the guidance provided. If you are uncertain about a course of action or a maintenance issue that comes to light, then we would expect you to contact a representative from the Building Infrastructure Team for assistance. Scoring explained: Areas of the school assessed are: External Roof, downpipes, gutters, eaves, fascia, walls, windows, doors, floors, air conditioners, painting, lights, storm water drains, carpark, pathways and playgrounds. Interior Doors, windows, walls, carpet, vinyl, ceilings, painting, air conditioners, radiators, lights, electrical fittings, fixed furniture, desks and chairs. Each area assessed is given a rating based on the level of maintenance performed. Pass - (Green) Maintenance is up to date. One point given as a pass. Maintain - (Amber) Planned maintenance required. No points given. Action - (Red) Action for Non compliance. No points given

1.0 Classroom(s)

• Use this section of the form to record findings for each of the classrooms you inspect

Add a classroom to the inspection schedule

Classroom 1

• Room number

Administration

• Room type

  Yes

  No

  N/A

• Reason for auditing this room

Planned inspection

2.0 Moving around the room

• Turn on guidance

  Yes

  No

  N/A

• Check the entrance(s) to the room. Does the door open freely? Is the route to and from the door free from obstructions on both sides? Is there enough space in the room for staff and pupils to move easily around the space? Are there any slip or trip hazards? Look for uneven floors, worn carpet, trailing cables etc

  Yes

  No

  N/A

• Entrance / exit routes

  Yes

  No

  N/A

• Recommendations

• Obstacles

  Yes

  No

  N/A

• Slip / trip hazards

  Yes

  No

  N/A

3.0 Fabric of the room

• Make sure the door is in good condition and that the handle, lock and auto closer work. Check the windows are in good condition and can be opened/closed easily, there are no cracks and are cleaned. Check condition of walls and ceilings. Note where plaster is coming loose. Are ceiling tiles in good condition? Is the paint in good condition with no signs of fading or flaking? Examine heaters, radiators and air conditioners are being maintained and serviced. Are the filters clean and external of unit cleaned? Are the lights all working? Are the switches and sockets safe? Is there any known asbestos in the room? Is it in a safe condition still? Has anyone punctured the walls, ceiling or floor without testing for asbestos?

  Yes

  No

  N/A

• Door/s (Doors open fully with no catching)

  Yes

  No

  N/A

• Windows (check that windows can be opened, check integrity of seals, broken window panes and condensation)

  Yes

  No

  N/A

• Carpet (General condition is good, signs of damp spots, wear & tear, fading and any trip hazards)

  Yes

  No

  N/A

• Vinyl flooring (check general condition)

  Yes

  No

  N/A

• Ceilings (No signs of water damage, missing tiles, holes or other damage)

  Yes

  No

  N/A

• Signs of water damage in principals office

  Yes

  No

  N/A

• Check with architects regarding defects list

  Yes

  No

  N/A

• Air conditioners (filters have been cleaned and units are serviced)

  Yes

  No

  N/A

• Radiators / heating pipes

  Yes

  No

  N/A

• Lights (check that all lights work and the covers are intact)

  Yes

  No

  N/A

• Fixed furniture, desks, chairs, cupboards, tables, bag lockers etc

  Yes

  No

  N/A

• Fire Services - Portable extinguishers & hose reels are maintained

  Yes

  No

  N/A

• Compliance with arrangements for managing asbestos (Current Asbestos Audit)

  Yes

  No

  N/A

4.0 Portable items

• Check condition of furniture and equipment in the room. Ensure there are no sharp edges protruding and that all furniture is stable and in good condition. Check that equipment in the room is well maintained and has been tested. If uncertain / testing records are not present, then flag for maintenance by qualified staff. Make sure extension reels (if in use) are not being used in a wound up condition

  Yes

  No

  N/A

• Pupil desks

  Yes

  No

  N/A

• Pupil chairs

  Yes

  No

  N/A

• Teacher desk

  Yes

  No

  N/A

• Teacher chair

  Yes

  No

  N/A

• Other furniture

  Yes

  No

  N/A

• Electrical equipment (Tested & Tagged)

  Yes

  No

  N/A

• Have electrical devices been tested and tagged in last 2 years?

  Yes

  No

  N/A

Additional areas

Classroom 2

• Modular classroom

  Yes

  No

  N/A

General

• Internal Entry door - locking system is moving

  Yes

  No

  N/A

• Engage a lock smith to repair

  Yes

  No

  N/A

• One light not working

  Yes

  No

  N/A

• Engage an electrician to repair

  Yes

  No

  N/A

• Engage an electrician to repair and test

  Yes

  No

  N/A

Classroom 3

• Mini modular

  Yes

  No

  N/A

Classroom 4

Lower Primary

• Check with architects defect list?

  Yes

  No

  N/A

• Ceiling tiles damaged – some are loose

  Yes

  No

  N/A

• Check with architects for defects list

  Yes

  No

  N/A

• Engage a painter to maintain

  Yes

  No

  N/A

• Emergency exit light not working

  Yes

  No

  N/A

• Engage an electrician to test every six months

  Yes

  No

  N/A

• Art room area - screws protruding in storage boxes

  Yes

  No

  N/A

• Engage maintenance trade to repair

  Yes

  No

  N/A

• Media

  Media

Appendix 1

Appendix 2

Appendix 3

Appendix 4

• Appendix 5

  Yes

  No

  N/A

Appendix 6

Appendix 7

Appendix 8

Appendix 9

• Appendix 10

  Yes

  No

  N/A

Appendix 11

Appendix 12

Appendix 13

Appendix 14

• Appendix 15

  Yes

  No

  N/A

• Appendix 16

  Yes

  No

  N/A

Appendix 17

• Appendix 18

  Yes

  No

  N/A

Appendix 19

Appendix 20

Appendix 21

Appendix 22

Appendix 23

Appendix 24

Appendix 25

Appendix 26

Appendix 27