Another Space Fire Risk Assessment

• Site

• Conducted on

  Date

• Prepared by

Introduction and overview of the premises

The Responsible Person for Fire Safety

• Information about the responsible person

• Name of the Responsible Person

The Building

• Number of Floors

• Floor Area Total (m2 total)

• Construction Type

• Premises use

The Occupants

• Approximate maximum number

• Approximate Employees

Occupants Especially at Risk

• Any disabled or less abled occupants

• Any children occupants (under 16)

• Any occupants working in remote areas or lone working

Fire Loss Experience

• Any history of fire loss in the last 5 years?

  Yes

  No

• Any enforcement notices served within the last 5 years?

  Yes - give details

  No

Other Relevant Background Information

• Any residential properties in or attached to the building?

  Yes - give details

  No

Electrical Sources of Ignition

• Are reasonable measures taken to prevent fires of electrical origin?

  Yes

  Improve

  No

• Is the fixed wiring installation periodically tested and inspected?

  Yes

  Improve

  No

• Are portable appliances annually tested and visually inspected?

  Yes

  Improve

  No

• Is there suitable limitation of trailing leads?

  Yes

  Improve

  No

• Is "daisy chaining" electrical extension leads avoided?

  Yes

  Improve

  No

• Is the use of multi plug "tree" adaptors avoided?

  Yes

  Improve

  No

• Are records of electrical testing kept on site and available?

  Yes

  Improve

  No

• Section Comments

Arson

• Is there suitable security arrangements in place to prevent arson?

  Yes

  Improve

  No

• Is there sufficient controls in place to prevent unnecessary fire load in close proximity to building exterior?

  Yes

  Improve

  No

Portable Heaters and Heating Installations

• Is the use of portable heaters avoided as far as reasonably practicable?

  Yes

  Improve

  No

• Suitable measures in place to reduce ignition risk (clear zones etc)?

  Yes

  Improve

  No

• Are fixed heating systems regularly inspected and maintained?

  Yes

  Improve

  N/A

• Section Coments

Cooking Facilities

• Other than microwave or kettle, are there cooking facilities on site? (Only tick if you have a kitchen on site)

• Filters and ductwork cleaned regularly?

  Yes

  Improve

  No

• Are combustible items kept clear from ignition sources?

  Yes

  No

  N/A

• Are reasonable measures taken to prevent cooking fires?

  Yes

  Improve

  No

• Suitable extinguishers available?

  Yes

  Improve

  No

• Section Comments

Housekeeping

• Is general standard of housekeeping adequate?

  Yes

  Improve

  No

• Are combustible materials separated from ignition sources?

  Yes

  Improve

  No

• Is the unnecessary accumulation of combustibles and waste avoided?

  Yes

  Improve

  No

• Is there appropriate storage of hazardous materials on site?

  Yes

  Improve

  N/A

• Are highly combustible materials suitably stored?

  Yes

  Improve

  N/A

• Section Comments

Hazards Introduced by Outside Contractors and Building Works

• Are fire safety controls imposed on outside contractors such as a work permit and risk assessment process?

  Yes

  Improve

  No

• Are there satisfactory control over works carried out to prevent fire risk (hot work permits etc)?

  Yes

  Improve

  No

• Are there satisfactory controls over works carried out by in-house maintenance personnel (hot works etc)?

  Yes

  Improve

  No

• Are there safe storage arrangements for potential harmful materials (gas bottles etc) if on site?

  Yes

  Improve

  N/A

• Section Comments

Dangerous Substances

• Are there any dangerous substances stored on site?

• Are adequate controls in place?

  Yes

  Improve

  No

• If substances are stored, have suitable risk assessments been completed?

  Yes

  Improve

  No

• Section Comments

FIRE HAZARD CONTROL - FINAL COMMENTS

• Any further or general observations on Fire Hazard and Control should be noted below

• Final Comments

Means of Escape

• Is it considered that the premises is provided with reasonable means of escape in case of fire?

  Yes

  Improve

  No

• Are there sufficient exits from all areas of the premises?

  Yes

  Improve

  No

• Are all exits easily and immediately openable by ANY person (no special knowledge needed by visitors)?

  Yes

  Improve

  No

• Do fire exits open in direction of travel?

  Yes

  Improve

  No

• Is there reasonable travel distances - SINGLE DIRECTION of travel?

  Yes

  Improve

  No

• Is there reasonable travel distances for - ALTERNATIVE MEANS of escape?

  Yes

  Improve

  No

• Are escape routes adequately protected from fire?

  Yes

  Improve

  No

• Are there suitable precautions for inner rooms such as plant rooms and enclosed offices?

  Yes

  Improve

  No

• Are escape routes maintained as unobstructed and checked?

  Yes

  Improve

  No

• Is there a rule regards no combustible items in protected fire routes?

  Yes

  Improve

  No

• Is there suitable arrangements in place for the evacuation of less able persons?

  Yes

  Improve

  N/A

• Section Comments

Measures to Limit Fire Spread and Development

• Is there a sufficient standard of compartmentation? *

  Yes

  Improve

  No

• Are there reasonable limitations of linings that may promote fire spread? **

  Yes

  Improve

  No

• Where possible confirm fire dampers are provided as necessary?***

  Yes

  Improve

  No

• * Based on visual inspection only of readily accessible areas only
  ** Based on visual inspection only. No sampling of linings have been taken
  *** Based on knowledge of on site personnel only. No access to HVAC systems. Assessment of HVAC systems is outside the scope of this report.

• Section Comments

Emergency Escape Lighting

• Is there a reasonable standard of escape lighting provided?

  Yes

  Improve

  No

• Section Comments

Fire Safety Signage

• Is there generally a good standard of fire safety signage and notices around the site?

  Yes

  Improve

  No

• All fire exits clearly marked?

  Yes

  Improve

  No

• Where required are there keep clear signage on external fire exit doors?

  Yes

  Improve

  No

• Section Comments

Means of Giving Warning in Case of Fire

• Is there a manually operated electrical fire alarm system provided? *

  Yes

  Improve

  No

• Is there an automatic fire detection system provided?

  Yes

  Improve

  No

• Does the alarm system allow for remote transmission of the alarm signal?

  Yes

  Improve

  N/A

• Section Comments

Manual Fire Extinguisher Appliances

• Is there suitable and sufficient provision of portable fire fighting equipment?*

  Yes

  Improve

  No

• Is the portable fire fighting equipment suitable for the fire risk present in the areas sited?

  Yes

  Improve

  No

• Are all portable fire fighting equipment unobstructed and easily accessible?

  Yes

  No

  N/A

• Is there suitable signage for use of portable fire fighting equipment located local to the equipment?

  Yes

  Improve

  No

• Section Comments

Relevant Automatic Fire Extinguishing Systems

• Is there installed automatic fire extinguishing systems such as sprinklers?

  Yes

  No

• Type of system if applicable.

• Comments and observation on system

FIRE PROTECTION MEASURES

• Any further or general observations on Fire Protection Measures should be noted below

• Final Comments

Procedures and Arrangements

• Has a "Responsible Person" been formally appointed for the premises?

  Yes

  Improve

  No

• Is the "Responsible Person" fully aware of their role and responsibilities?

  Yes

  Improve

  No

• Have sufficient "Competent Persons" been appointed to assist the responsible person?

  Yes

  Improve

  No

• Have the "Competent Persons" received suitable and sufficient training in their role?

  Yes

  Improve

  No

• Are the identities of those persons with fire safety responsibilities clearly indicated?

  Yes

  Improve

  No

• Are there appropriate fire procedures in place? More specifically;

• Are procedures in the event of fire appropriate and properly documented?

  Yes

  Improve

  No

• Are there specific and suitable arrangements in place for summoning the fire and rescue service?

  Yes

  Improve

  No

• Are emergency plans or instructions easily available?

  Yes

  Improve

  No

• Is there specific responsibility to meet fire and rescue service on arrival and to provide relevant information?

  Yes

  Improve

  No

• Are there suitable arrangements in place to ensure the premises have been evacuated?

  Yes

  Improve

  No

• Is there a suitable fire assembly point noted and clearly indicated?

  Yes

  Improve

  No

• Are there suitable arrangements in place to routinely inspect fire safety precaution and equipment (ie during regular H&S inspections)?

  Yes

  Improve

  No

• Section Comments

Training and Drills

• Are staff given suitable fire safety training on induction?

  Yes

  Improve

  No

• Are staff given adequate periodic "refresher training" at suitable intervals?

  Yes

  Improve

  No

• Are those persons with specific fire duties given adequate training?

  Yes

  Improve

  No

• Has a fire evacuation drill of the premises been carried out in the last 12 months?

  Yes

  Improve

  No

• Date of last evacuation

  Date

• Section Comments

Testing and Maintenance

• Is the workplace adequately and routinely maintained?

  Yes

  Improve

  No

• Is there weekly testing of the fire alarm system?

  Yes

  Improve

  No

• Is the fire alarm system adequately maintained by a suitable contractor?

  Yes

  Improve

  No

• Is there monthly and annual testing of the emergency escape lighting?

  Yes

  Improve

  No

• Is there annual testing and maintenance of portable fire fighting equipment?

  Yes

  Improve

  No

• Where installed - Six monthly and annual testing of wet / dry risers?

  Yes

  Improve

  N/A

• Where installed - suitable testing and maintenance of fire -fighting lifts?

  Yes

  Improve

  N/A

• Where installed - suitable testing and periodic inspection of sprinkler systems?

  Yes

  Improve

  N/A

• Periodic inspection of external escape routes, gangways and staircase?

  Yes

  Improve

  No

• Is there routine checks made of final exit doors (test for ease of operation and obstructions)? - this could be on a weekly maintenance list.

  Yes

  Improve

  No

• Section Comments

Records

• Are there suitable and sufficient records of:

• Fire drills?

  Yes

  Improve

  No

• Fire training?

  Yes

  Improve

  No

• Fire alarm testing?

  Yes

  Improve

  No

• Emergency escape lighting testing?

  Yes

  Improve

  No

• Maintenance of other fire protection systems where applicable?

  Yes

  Improve

  No

• Section Comments

MANAGEMENT OF FIRE SAFETY

• Any further or general observations on the Management of Fire Safety should be noted below

• Final Comments

Risk Rating Overview

• The following simple fire risk estimator is based on commonly used health and safety risk level indicator. Please see Appendix for more information on risk rating definitions and calculations

HAZARD RISK RATING

• Taking in to consideration the fire prevention measures observed at the time of this risk assessment, it is considered that the HAZARD from fire (likelihood of fire) at the premises is:

• HAZARD RATING

  Low

  Medium

  High

• LOW: Unusually low likelihood of fire as a result of negligible potential sources of ignition

• MEDIUM: Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor short comings)

• HIGH: Lack of adequate controls applied to one or more significant fire hazards, such as to result in significant increase in likelihood of fire

CONSEQUENCE RISK RATING

• Taking into account the nature of the premises and the occupants, as well as the fire protection and procedural arrangements observed at the time of this fire risk assessment, it is considered that the consequence for life safety in the event of fire would be:

• CONSEQUENCE RATING

  Slight Harm

  Moderate Harm

  Extreme Harm

• SLIGHT HARM: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which the fire occurs)

• MODERATE HARM: Outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants, but it is unlikely to involve multiple fatalities

• EXTREME HARM: Significant potential for serious injury or death of one or more occupants

RISK TO LIFE ESTIMATE - Overall Risk Assessment Rating

• Accordingly, it is considered that the risk to life from fire at these premises is:

• OVERALL RISK ESTIMATE

  Trivial

  Tolerable

  Moderate

  Substantial

  Intolerable

• TOLERABLE: No major additional fire precautions required. However, there might be a need for reasonably practicable improvements that involve minor or limited cost.

• MODERATE: It is essential that efforts are made to reduce the risk. Risk reduction measures, which should take cost into account, should be implemented within a defined time period.
  
  Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.

• SUBSTANTIAL: Considerable resources might have to be allocated to reduce the risk. If the premises is unoccupied, it should not be occupied until the risk has been reduced. If the premises is occupied, urgent action should be taken

• INTOLERABLE: Premises (or relevant area) should not be occupied until the risk is reduced.

• TRIVIAL: No action is required and no detailed records need be kept

• The method of completion of this assessment, the findings and significant hazards have been reviewed with the location Responsible Person and next steps with regards to action planning agreed.

SIGN OFF

Location Manager Declaration

• I confirm that the general findings of this risk assessment have been discussed with me, and importantly, the immediate actions requirements have been explained and a clear indication of the control measures needed have been agreed.
  
  The actions will be completed as soon as practicable and in all case within the time frames shown, unless indicated otherwise by company management.

• Store / Location Manager

  Sign

H&S Management Declaration

• I confirm that following a full review of the premises, conducted within the limitations of the assessment disclaimer, all immediate risks and issues as noted at the time of the audit have been recored in this assessment. Further the significant risks and action planning have been fully explained to the location manager as noted above.

• H&S Manager

  Sign

Assessment Review

• This assessment should be reviewed......

• Does this assessment need to be periodically reviewed?

• 1 year

• 2 years

• 3 years (maximum)

• Review Date

  Date