Audit

A. POLICY : i. OSH Policy

1. A written OSH policy has been developed

2. The OSH policy has been developed in consultation with the safety and health committee, employees and their representatives

3. The policy is specific to the nature and activities of the organisation

4. The policy is clearly written in languages understandable to all level of personel in the organisation

5. A senior management officer has been identified in the OSH policy
(e.g. a personnel co-ordinating OSH program could be identified).

6. The policy is made effective by the signature or endorsement of the chief executive officer (CEO).

7. The policy is communicated to all persons at their place of work (at the time of employment or during the induction course or at appropriate interval).

8. The policy is readily accessible to all persons at their place of work (policy is desplayed at strategic location in the organisation).

9. The policy is made available to relevant external interested parties (such as DOSH & contractors).

10 i. The OSH policy includes objective to protect the safety and health of employees & third parties of the organisation.

10 ii. The OSH policy includes objective to comply with relevant OSH national laws and regulations.

10 iii. The OSH policy includes objective to ensure that workers and their representatives are consulted in all elements of the OSH-MS.

10 iv. The OSH policy includes objective to ensure workers are encouraged to actively participate in all elements of the OSH-MS.

10 v. The OSH policy includes objective for continual improvement in performance of the OSH-MS.

A. POLICY : ii. Worker Participation

10 vi. The OSH policy is integrated in other management system in the organisation (e.g. ISO 14000, ISO 9000 & other management system as appropriate).

1 i. The employer ensures that workers and their representative are consulted on relevant aspects of OSH.

1 ii. The employer ensure that workers and their representative are informed on relevant aspects of OSH.

1 iii. The employer ensure that workers and their representative are trained on relevant aspects of OSH.

2 i. The employer makes time for workers and their representative to participate in the processes of organising, planning and implementation, evaluation and action for improvement of the OSH-MS.

2 ii. The employer makes resources available for workers and their representative to participate in the processes of organising, planning and implementation, evaluation and action for improvement of the OSH-MS.

3 i. The employer ensure the establishment of a safety and health committee as stipulated in Safety & Health Committee Regulation 1996.

3 ii. The employer ensure the efficient functioning of a safety and health committee.

4. Employees show co-operation with the employers on safety and health policies (e.g. employees are able to demonstrate their OSH responsibilities).

5. Employees partake as member in the safety and health committee (employees are represented in the safety and health committee as stipulated in Section 30 & 31 of OSHA 1994).

6. Employees have been given an explanation of their OSH responsibilities during their induction or at least at the time of employment.

7. Employees have received a copy of the OSH policy, procedures and plans (e.g. company safety handbook or safe work procedure.)

8 i. Employees will not be dismissed or discriminated because they are members of safety and health committee.

8 ii. Employees will not be dismissed or discriminated because they report unsafe acts (e.g. accident reporting).

8 iii. Employees will not be dismissed or discriminated because they are members of trade unions, as appropriate.

B. ORGANIZING : i. Responsibility & Accountability

1. The employer understand his/her overall responsibility for the protection of workers' safety and health.

2. The employer provide leadership for OSH activities in the organisation.

3. The employer assign responsibility for the development, implementation and performance of the OSH-MS.

4. The employer allocate accountability for the development, implementation and performance of the OSH-MS.

5. The employer allocate authority for the development, implementation and performance of the OSH-MS.

6. The employer ensure line-management responsibility.

7. The employer communicate to the member of the organisation the responsibility, accountability and authority of persons who identify, evaluate or control hazards/ risks.

8. The employer provide effective supervision to ensure the protection of workers' safety and health

9. The employer promote cooperation among members of the organisation.

10. The OSH arrangement in the organisation fulfil the principles of OSH -MS contained in the national guidelines.

11. The OSH-MS establish and implement a clear OSH policy and measurable objectives.

12. The OSH-MS establish effective arrangement to identify and eliminate or control of hazard.

13. The OSH-MS established health promotion program.

14. The OSH-MS ensure effective arrangement for the full participation of workers and their representative

15. The OSH-MS provide appropriate resources to ensure that person responsible for OSH can perform their functions properly.

16. The OSH-MS ensure effective arrangement for the full participation of workers and their representatives in safety and health committee.

17. A person has been appointed for the development, implementation, periodic review and evaluation of the OSH-MS.

18. A person has been appointed for periodic reporting to the senior management on the performance of the OSH-MS.

19. A person has been appointed for promoting the participation of all members of the organisation.

20. Senior management ensures flow charts show and clarify OSH responsibilities.

B. ORGANIZING : ii. Competency & Training

1. The employer has defined OSH competency requirements.

2. Arrangement exist to ensure that all employees are competent to carry out the safety and health aspects of their duties and responsibilities.

3. The organisation is competent to identify hazards.

4. The organisation is competent to eliminate or control the hazards.

5. The organisation is competence to implement the OSH-MS.

6. OSH competency training cover all members of the organisation

7. OSH competency training is conducted by competent persons.

8. Timely initial training is conducted at appropriate interval.

9. Timely refresher training is conducted at appropriate interval.

10. Training includes participant evaluation of their comprehension.

11. Training is reviewed periodically.

12. Training is documented.

13. Training is provided to all participants at no cost.

14. The organisation has allocated sufficient funding and resources for OSH training program.

B. ORGANIZING : iii. Documentation & Record

1. OSH management system documentation is established and maintained.

2 i. Documentation includes OSH policy and objectives of the organization.

2 ii. Documentation includes OSH management roles and responsibility.

2 iii. Documentation includes identification of hazard and risk arising from the organization's activities.

2 iv. Documentation includes arrangements for hazards prevention and control.

2 v. Documentation includes arrangement, procedures, instructions or other internal documents used within the framework of the OSH management system.

3 i. The documentation is clearly written and presented in a way that is understood by those who have to use it.

3 ii. The documentation is periodically reviewed.

3 iii. The documentation is accessible to all appropriate members of the organization.

4. OSH record is established and maintained.

5. Employee is able to access to records relevant to their working environment and health while respecting the need for confidentiality.

6 i. Record includes work-related injuries, diseases and incidents.

6 ii. Record includes National laws or regulations dealing with OSH.

6 iii. Record includes records of workers exposures.

6 iv. Record includes surveillance of the working environment.

6 v. Record includes workers' health surveillance.

6 vi. Record includes result of proactive monitoring.

6 vii. Record includes result of reactive monitoring.

B. ORGANIZING : iv. Communication

1. Arrangement and procedure established for receiving internal and external communications related to OSH.

2. Arrangement and procedure established for documenting internal and external communications related to OSH.

3. Arrangement and procedure established for responding appropriately to internal and external communications related to OSH.

4. Arrangement and procedure established and maintained to ensure the internal communication of OSH information between relevant levels and functions of the organization.

5 i. Arrangement and procedure established and maintained to ensure the concerns, ideas and inputs of workers and their representatives on OSH matters are received.

5 ii. Arrangement and procedure established and maintained to ensure the concerns, ideas and inputs of workers and their representatives on OSH matters are considered.

5 iii. Arrangement and procedure established and maintained to ensure the concerns, ideas and inputs of workers and their representatives on OSH matters are responded to.

C. PLANNING & IMPLEMENTATION : i. Initial Review

1. In organization without OSH-MS, initial review is carried out as a basis for establishing an OSH-MS.

2. Initial review has been carried out on existing OSH-MS.

3. Initial review has been carried out on other OSH arrangements.

4. The initial review is carried out by competent person.

5 i. The initial review include identify the current applicable national laws and regulations, national guidelines, voluntary programs and other requirements.

5 ii. The initial review include identify, anticipate and assess hazards and risks to safety and health arising from the existing work environment.

5 iii. The initial review include identify, anticipate and assess hazards and risks to safety and health arising from the proposed work environment.

5 iv. The initial review include determine whether planned or existing controls are adequate to eliminate hazards.

5 v. The initial review include analyze the data provided from workers' health surveillance.

6 i. The result of the initial review is documented.

6 ii. The result of the initial review is the basis for making decisions regarding the implementation of OSH-MS.

6 iii. The result of the initial review provides a baseline from which continual improvement of the organization's OSH-MS can be measured.

C. PLANNING & IMPLEMENTATION : ii. System Objectives

1 i. The OSH objectives are consistent with the OSH policy and based on initial or subsequent reviews.

1 ii. The OSH objectives are based on initial or subsequent reviews.

2 i. The OSH objectives are based on initial or subsequent reviews.

2 ii. The OSH objectives are consistent with the relevant national laws and regulations, and the technical and business obligation of the organization with regard to OSH.

2 iii. The OSH objectives are focused towards continually improving workers' OSH protection to achieve the best OSH performance.

2 iv. The OSH objectives are realistic and achievable.

2 v. The OSH objectives are documented.

2 vi. The OSH objectives are communicated to all relevant functions and levels of the organization.

2 vii. The OSH objectives are periodically evaluated and if necessary updated.

C. PLANNING & IMPLEMENTATION : iii. System Planning, Development, and Implementation

1. Planning support the minimum and compliance with national laws and regulations.

2. Planning support the elements of the organization's OSH-MS.

3. Planning support continual improvement in OSH performance.

4. Arrangement has been made for adequate OSH planning.

5 i. The planning includes a clear definition, priority setting and quantification of the organization's OSH objectives.

5 ii. The planning include the preparation of a plan for achieving each objective, with defined responsibility and clear performance criteria indicating what is to be done by whom and when.

5 iii. The planning includes the selection of measurement criteria for confirming that the objectives are achieved.

5 iv. The planning includes the provision of adequate resources, including human and financial resources and technical support as appropriate.

6. The planning covers the development and implementation of all the OSH-MS elements.

C. PLANNING & IMPLEMENTATION : iv. Hazard Prevention & Control
iv. a General

1. Hazards and risks have been identified on an ongoing basis.

2. Hazards and risks have been assessed on an ongoing basis.

3. Hazards and risks have been controlled on an ongoing basis.

4. Hazard control plans can be found in action.

5. Hazard controls are continually improved based on workplace experience and general knowledge.

6. Specific examples exist to demonstrate that controls implemented have been based on the hierarchy of options.

7. Methods by which the control measures are monitored can be demonstrated at the workplace.

8. Considerable actions have been taken to ensure use, operate, handling, storage and transport of plant and substances are in safe manner.

9. There is a comprehensive safety and preventive maintenance program to maximise equipment reliability.

10. The means of access and egress at the workplace are maintained well.

iv. b Management of Change

1. Internal and external changes on OSH-MS are evaluated.

2. Appropriate preventive steps have been taken prior to the introduction of changes.

3 i. Workplace hazard identification and risk assessment is carried out before any modification or introduction of new work methods, materials, processes or machinery.

3 ii. Assessment is done in consultation with and involving workers and their representatives, and the safety and health committee, where appropriate.

3 iii. Assessment is done in consultation with and involving supplier, contractor and vendor, where appropriate.

4 i. Prior to the implementation of a "decision of change", all affected members of the organization are properly informed.

4 ii. Prior to the implementation of a "decision of change", all affected members of the organization are properly trained.

iv. c Emergency Prevention, Preparedness and Response

1. Emergency prevention, preparedness and response arrangements have been established and maintained.

2. The arrangements ensure that the necessary information, internal communication and coordincation are provided to protect all people in the event of an emergency.

3 i. The arrangement provide information to, and communication with the competent authorities.

3 ii. The arrangement provide information to, and communication with the neighbourhood.

3 iii. The arrangement provide information to, and communication with the emergency response services.

4 i. The arrangements address first-aid and medical assistenace.

4 ii. The arrangements address firefighting arrangements.

4 iii. The arrangements address avacuation of all people at the worksites.

5. The arrangements provide relevant information and training to all members of the organisation, at all levels, including regular exercises in emergency prevention, preparedness and response procedures.

6. Personnel trained in first aid and emergency medical are always available during working hour.

7. Personnel responsible for emergency response plan has been identified.

8. Emergency response team has established at the site.

iv. d. Procurement

1. OSH procedures are incorporated into purchasing and leasing specifications.

2. National laws and resolutions, and the organization's own OSH requirements are identified prior to the procurement of goods and services.

3. Arrangements are made to achieve conformance to the OSH requirements prior to their use.

iv.e Contracting

1. Arrangements are established and maintained for ensuring that the organisation's safety and health requirement, or at least the equivalent, are applied to contractors and their workers.

2 i. Arrangements for contractors working on site include OSH criteria in procedures for evaluating and selecting contractors.

2 ii. Arrangements for contractors working on site include established effective ongoing communication and coordination between appropriate levels of the organisation and the contractor prior to commencing work.

2 iii. Arrangements for contractors working on site include established effective ongoing communication and coordination between appropriate levels of the organisation and the contractor prior to commencing work.

2 iv. Arrangements for contractors working on site include arrangements for reporting of work-related injuries, ill health, diseases and incidents among the contractors' workers while performing work for the organisation.

2 v. Arrangements for contractors working on site include provide relevant workplace safety and health hazard awareness and training to contractors or their workers prior to comencing work and as work progressess as necessary.

2 vi. Arrangements for contractors working on site include regularly monitor OSH performance of contractor activities on site.

2 vii. Arrangements for contractors working on site include ensure that on-site OSH procedures and arrangements are followed by the contractor.

D. EVALUATION : i. Performance Monitoring and Measurement

1. Procedures to monitor, measure and record OSH performance on a regular basis are developed and established.

2. Procedures to monitor, measure and record OSH performance on a regular basis are periodically reviewed

3. Responsibility, accountability and authority for monitoring at different levels in the management structure are allocated.

4. The selection of performance indicators are according to the size and nature of activity of the organisation and the OSH objectives.

5. Both qualitative and quantitative measures appropriate to the needs of the organisation are considered.

6. Performance monitoring and measurement are used as a means of determining the extent to which OSH policy and objectives are being implemented and risks are controlled.

7. Performance monitoring and measurement include both proactive and reactive monitoring, and not be based only upon work-related injury, ill health, disease and incident statistics.

8. Performance monitoring and measurement are recorded.

9. Monitoring provides feedback on OSH performance.

10. Monitoring provides information to determine whether tha day-to-day arrangements for hazard and risk identification, prevention and control are in place and operating effectively.

11. Monitoring provides the basis for improvement in hazard identification and risk control, and the OSH-MS.

12 i. Proactive monitoring include monitoring of the achievement of specific plans, established performace criteria and objectives.

12 ii. Proactive monitoring include the systematic inspection of work
systems, premises, plant and equipment.

12 iii. Proactive monitoring include surveillance of the working environment, including work organisation.

12 iv. Proactive monitoring include workers' health surveillance, where appropriate, through suitable medical monitoring or follow-up of workers for early detection of signs and symptoms of harm to health in order to determine the effectiveness of prevention and control measures.

12 v. Proactive monitoring include compliance with applicable national laws and regulations, collective aggreements and other commitments on OSH to which the orgnisation subscribes.

13 i. eactive monitoring include identifying, reporting and investigation of work-related injuries, ill health (including monitoring of aggregate sickness absence records), diseases and incidents.

13 ii. Reactive monitoring include identifying, reporting and investigation of other lossess, such as damage to property.

13 iii. Reactive monitoring include identifying, reporting and investigation of deficient safety and health performance, and OSH-MS failures.

13 iv. Reactive monitoring include identifying, reporting and investigation of workers' rehabilitation and health-restoration programmes.

D. EVALUATION : ii. Accident / Incident Investigation & Reporting

1. All investigation of the origin and underlying causes of work-related injuries, ill health, diseases and incidents are documented.

2. Investigation is carried out by competent person.

3. The result of the investigation is communicated to the safety and health committee, where it exists.

4. The safety and health committee make appropriate recommendations on the result of the investigation.

5. The corrective action resulting from investigations are implemented in order to avoid repetition of work-related injuries, ill health, diseases and incidents.

6. Reports produced by external investigative agencies such as inspectorates and social insurance institutions (e.g. DOSH) are acted upon in the same manner as internal investigation.

7. Training sessions have been provided for line manager, supervisors and safety and health representatives in the accident investigation procedure and techniques.

D. EVALUATION : iii. Audit

1. Arrangements to conduct periodic audits are established.

2. An audit policy and program have been developed.

3. The audit includes an evaluation of the organisation's OSH-MS elements or a subset of these, as appropriate.

4 i. The audit conclusion determines whether the implemented OSH-MS elements or subset of these are effective in meeting the organisation's OSH policy and objectives.

4 ii. The audit conclusion determines whether the implemented OSH-MS elements or subset of these are effective in promoting full worker participation.

4 iii. The audit conclusion determines whether the implemented OSH-MS elements or subset of these respond to the result of OSH performance evaluation and previous audits.

4 iv. The audit conclusion determines whether the implemented OSH-MS elements or subset of these enable the organisation to achieve compliance with relevant national laws and regulations

4 v. The audit conclusion determines whether the implemented OSH-MS elements or subset of these fulfill the goals of continual improvement and best OSH practice.

5. Audit is conducted by competent person.

6. The audit result and conclusion are communicated to those responsible for corrective action.

7. Consultation on selection of the auditor and all stages of the workplace audit, including analysis of results are subject to worker participation, as propriate.

D. EVALUATION : iv. Management Review

1 i. Management reviews include the evaluation of the overall strategy of the OSH-MS to determine whether it meets planned performance objectives.

1 ii. Management reviews include the evaluation of the OSH management system's ability to meet the overall needs of the organization and its stakeholders, including its workers and the regulatory authorities.

1 iii. Management reviews include the evaluation of the need for changes to the OSH-MS, including OSH policy and objectives.

1 iv. Management reviews include the identification of what action is necessary to remedy any deficiencies in timely manner, including adaptations of other aspects of the organization's management structure and performance measurement.

1 v. Management reviews provide the feedback direction, including the determination of priorities, for meaningful planning and continual improvement.

1 vi. Management reviews include the evaluation of progress towards
the organization's OSH objectives and corrective action activities.

1 vii. Management reviews include the evaluation of the effectiveness of follow-up actions from earlier management reviews.

2. The frequency and scope of periodic reviews of the OSH management system by the employer or the most senior accountable person is defined according to the organization's needs and conditions.

3 i. The management review considers the results of work-related injuries, ill health, diseases and incident investigations, performance monitoring and measurement, and audit activities.

3 ii. The management review considers additional internal and external inputs as well as changes, including organizational changes that could affect the OSH management system.

4. The findings of the management review are recorded.

5 i. The findings of the management review are formally communicated to the persons responsible for the relevant elements of the OSH-MS so that they may take appropriate action.

5 ii. The findings of the management review are formally communicated to the safety and health committee, workers and their representatives.

E. ACTION FOR IMPROVEMENT : i. Preventive and Corrective Action

1. Arrangements are established and maintained for preventive and corrective action resulting from OSH-MS performance monitoring and measurement, OSH-MS audits and management reviews.

2 i. These arrangements include identifying and analyzing the root causes of any non-conformity with relevant OSH regulations and / or OSH-MS arrangement.

2 ii. These arrangement include initiating, planning, implementing, checking the effectiveness of corrective and preventive action, including changes to the OSH-MS itself.

2 iii. These arrangement include documentation of corrective and preventive action, including changes to the OSH-MS itself.

3. When the evaluation of the OSH-MS or other sources show that preventive and protective measures for hazards and risks are inadequate or likely to become inadequate,
(i) the measures are present to address them according to the recognized hierarchy of prevention and control measures, and
(ii) completed and documented, as appropriate and in a timely manner.

E. ACTION FOR IMPROVEMENT : ii. Continual Improvement

1. Arrangement is established and maintained for the continual improvement of the relevant elements of the OSH-MS.

2 i. The arrangement includes the OSH objectives to have continual improvement for OSH in the organization.

2 ii. The arrangement includes the result of hazard and risk identification and assessments.

2 iii. The arrangement includes the result of performance monitoring and measurements.

2 iv. The arrangement includes the investigation of work-related injuries, diseases, ill health and incidents, and the result and recommendations of audits.

2 v. The arrangement includes the outcomes of the management review.

2 vi. The arrangement includes the recommendations for improvement from all members of the organization, including the safety and health committee, where it exists.

2 vii. The arrangement includes changes in national laws and regulations, voluntary programs and collective agreements.

2 viii. The arrangement includes new relevant information.

2 ix. The arrangement includes the results of health protection and promotion programs.

3. The safety and health processes and performance of the organization are compared with others in order to improve health and safety performance.

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On site representative
Auditor's signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.