Audit

2nd ENGINEER ON WATCH, AZAMARA

MARINE OPERATIONS, 3.02
Are orders from the Navigation Bridge to change the speed of the ship recorded. (Where?)

MARINE OPERATIONS, 3.02
Wacthkeeping members have the knowledge in the following aspects:
The use of appropriate internal communication systems;
The use of appropriate internal communication systems;
The escape routes from machinery spaces;
The engine-room alarm systems and be able to distinguish between the various alarms with special reference to the CO2 alarm; and
The number, location, and types of fire-fighting equipment and damage control gear in the machinery spaces, together with their use and various safety precautions to be observed.

MARINE OPERATIONS, 3.02
Verify that the Watchstanding Team is aware of the day’s maintenance program and repairs in progress.

MARINE OPERATIONS, 3.02
The EWO in charge of the watch team shall instruct his team members to follow the Daily checklist inspections:

MARINE OPERATIONS, 3.03
Verify that the EWO record all events related to the main and auxiliary machinery in the logbook prior going off duty.

MARINE OPERATIONS, 3.03
Verify that the EWO ensures his / her team is familiar with fire fighting equipment, damage control gear and the safety precations to be taken within the engine spaces.

MARINE OPERATIONS, 3.03
How do you ensure adequate rounds of the machinery spaces and steering gear spaces are made during the watch?

MARINE OPERATIONS, 3.03
Confirm what are the isoliting and machinery working on at the momment of the interview.

MARINE OPERATIONS, 3.04
Is the EWO entering in the Logbook the watch status occurrence (watch condition)?

MARINE OPERATIONS, 3.05
Prior taking over the watch, is the EWO satisfied with the standing orders and special instructions of the C/E?

MARINE OPERATIONS, 3.05
Are the number, location, and types of fire-fighting equipment and damage control gear in the machinery spaces, together with their use and various safety precautions observed?

Company Structure, Responsibility & Authority

Does the Engine Room Organization Chart available in SQM match the actual organization found onboard?

Is the crewmember aware of his / her duties as defined in the job description?

Are the overboard discharge lines clearly identified and locked when in Port condition?

A current listing or print-out of inhibited, disabled, by-passed, or defective alarms must be maintained up-to-date in the ECR at all times.

The Chief Engineer's Standing Orders should provide ship-specific standards for bypassing or inhibiting alarms or protective shutdown devices.

Is the Engineroom informed to verify standby and required equipment is tested and ready?

Have arrival operations been performed as per the policies / checklists?

Has maneuvering machinery been tested and logged?

Are the Chief Engineer's Standing Orders signed and dated?

Is there evidence that engineers have seen the Chief Engineer's Standing Orders?

Are Night Orders used regularly?

Is watch condition matrix for EWO posted?

Is the rest period called for in the watchkeeping Standards observed?

Is the engine room informed when the ship changes from sea to port condition and viceversa?

Has the engine room been notified of intentions and requirements for auxiliary machinery?

Are engineering watches conducted in accordance with the SQM Policies and the Chief Engineer's Standing Orders?

Are watch changes recorded in the Engine's logbook?

Are pre-watch inspections made?

Is there evidence that a system is in place to ensure that the relieving engineer is made aware of ongoing work being performed in the engine room (ECR Action Log)?

Is there evidence that the engineer EOW determines that engine room personnel are capable of performing their duties?

Are pre hand-over rounds completed by the departing engineer?

Does the departing engineer record machinery that has been isolated, bypassed, or undergoing maintenance (alarms and protective devices)?

Is there evidence that the departing engineer EOW determines that the relieving engineer is capable of carrying out his or her duties (Watch Relief Policy)?

Are log book entries completed and signed before the departing engineer is relieved?

Is there evidence that abnormalities or deficiencies are discussed and/or rectified before the watch is handed over?

Are the following checklists in use and entries are being made in the Engine Room Logbook?
Stearing Gear Test Checklist
Daily Watchkeeping Checklist
Weekly Equipment Test & Checks
Monthly Equipment Test & Checks
Quarterly Equipment Test & Check

Is a current listing or print-out of inhibited, disabled, by-passed, or defective alarms maintained up-to-date in the ECR at all times?

Is the EOW aware of any open work permit?

The following information must be recorded in the Engine Logbook:
- All required main engines and auxiliary equipment's operating pressures and temperatures
- Major alteration or essential component failures
- Entering the Watch status Condition
- Any change selection mode and speed required by the bridge
- Document completion of Arrival and Departure Checklists
- Pre-Arrival & Arrival Checklist (for attachment see Checklist related entry below)
- Pre-Departure & Departure Checklist (for attachment see Checklist related entry below)
- Internal fluid transfers as Fuel, Lubricants and Ballast water
- Start and Stop time of fresh water production (Evaporator/Reverse Osmosis)
- Any action that was made to prevent damage
- Actions that had been taken to solve any problem that occurred
- Fin Stabilizers Out/In Status
- Gas Boiler shoot blowing
- General Emergency drills
- Emergency Generator Operation
- Steering Gear Emergency drill

Does the ECR Action Log contain the open work permits?

Lock Out / Tag Out (LOTO)

Are lockout / tagout systems used systematically and appropriately and is the use of lockouts logged?

Public Health Procedures / Sanitation / USPH

Check the process for potable water (production and bunkering)

Situation Management

Are Emergency Steering Gear Drills carried out every three months and registered?

Is operation of the means of communications between the navigating bridge and the steering compartment tested every three months?

Are the Emergency (and Auxiliary) Generators tested regurlarly and those tests logged in the Engine Log Book?

Comments

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AMOS CONTROLLER - AZAMARA

Marine Operations 4.00
A complete physical inventory count (Blind count) of all items registered as Marine Spares must be completed twice per year.

Marine Operations 4.00
Is the Counter unaware of quantity stated in AMOS, with no system quantities displayed to the person(s) performing the count?

Marine Operations 4.00
Has a cycle count schedule been created to indicate the location area to be cycle counted each week. The schedule must allow for completion of a full cycle count of all locations within a 6 month time frame? (Chief Engineer will request the creation of a work order that indicate the sections to be cycle counted per the predetermined schedule, including a blind inventory printout of all items in that section).

Marine Operations 4.00
The Blind Stock Report sheet must be kept onboard for at least 6 months as a record.

Marine Operations 4.00
Once per month the Chief Engineer, or his designee, will also conduct a spot check of at least 10% of the sections that were inventoried that month. Spot checks will include: correct quantity, proper Amos registration number, and proper location.

Marine Operations 4.00
An AMOS work order should be issued every month reflecting this task.

Marine Operations 4.07
AMOS Registration Process

Marine Operations 4.16
AMOS Purchase Order Discrepancies / End Of Voyage Report

Comments

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ENGINE - (BUNKERING OPERATIONS)

Are work scheduled established for bunkering operations?

Is the ship using specific checklists for transfer of oil and bunkering operations?

Is there evidence that the ship routinely announces "No Smoking" due to fueling operations?

Check the Oily Water Separator Records.

Has a qualified person in charge of oil transfer operations been designated?

Are oil transfer procedures available onboard?

Is adequate deck/space lighting for illuminating of the oil transfer opreations area and transfer connections positions?

Hoses used to transfer oil are supplied from a barge or from ashore

Is a standard discharge shore connection fitted on both sides at bunker stations?

Are "Discharge of Oil Prohibited" Placards displayed in the Engine Control Room, beside Oily Water Separator in Bunker stations and on the Ballast Control Console?

Comments

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CHIEF ELECTRICAL ENGINEER / CHIEF ELECTRICIAN

Company Structure, Responsibility & Authority

Is the crewmember aware of his / her duties as defined in the job description?

Training & Certification

Is the Chief Electrical Engineer (RCI) / Chief Electrician, 1st and 2nd Electricians assigned as "Safety Electrician" in posesion of High voltage Certificate?

Electrical Safety Procedures - Requirements

Are High Voltage Work Permits completed for every pod entry?

Are isolation and earthing checklists developed and in use for every pod entry?

Are High Voltage Work Permits completed prior to commencing any work on high voltage equipment?

Are High Voltage Work Permits being authorized by Chief Electrical Engineer (RCI) / Chief Electrician (CCI)?

Are Switchboard Work Permits being used prior to commencing any work on bus bars switchboards?

Are High Voltage Work Permits being used in liu of Switchboard Work Permits for High Voltage Switchboard works?

Are earthing checklist being used as needed?

Are Medical Emergency Drills conducted in locations including electrical equipment / main switchboard rooms?

Is a log to monitor the condition of all test equipment being kept by the Chief Electrical Engineer to ensure that all meters and test leads are in good condition?

Are damage electrical test equipment withdrawn for repair or destroyed?

Are Switch rooms locked at all times?

Check that all electrical work permits have beeing signed by the Safety Electrical Engineer and that he/she is in possesion of High Voltage Certification?

Have the following Isolation and Earthing Checklists developed and in use?

Elevator Safety (RCI)

Are Elevator machinery room doors and hoist way accesses kept locked at all times, unless they are under supervision by an authorized Engine Officer?

Is there a person present to guard the door opening whenever working with open landing doors in guest areas if the elevator car is at a different level?

Is there a barricade used to block the door opening whenever working with landing doors open if the top of the elevator car is not in the door opening and above the landing (floor) level?

Where are the instructional briefs given to new Electrical Engineers recorded?

How does the Chief Electrical assess the elevator maintenance knowledge of is/her team?

Are procedures to responding to Elevator Trap Alarms followed?

Situation Management

Are Emergency Steering Gear Drills carried out every 3 months and registered?

Is operation of the means of communications between the navigating bridge and the steering compartment tested every three months?

Are the Emergency (and Auxiliary) Generators tested regurlarly and those tests logged in the Engine Log Book?

Nonconformities, Accidents & Hazardous Circumstances

Have corrective actions to reported deficiency been taken, registered in AIRTS, including root cause analysis?

CA Pending for Verification:

Have deficiencies found during engine spaces tour been identified by any of the crew members already and recorded either in AIRTS or AMOS, or during the Monthly Safety Meeting or Maintenance Meeting?

Are these defective items being involved in the ship's maintenance plan established in AMOS?

Maintenance

Check the process for repair request and the follow up given to?

Check the Handover Notes and verify if malfunctioning of the machinery under the responsibility of the Engineer has been registered in AMOS - Maintenance History.

Check the Status of Work Orders in AMOS.

Check if postponed work orders in AMOS have been provided with a reason for postponement.

Is a written or electronic logbook, indicating the condition of all ship's batteries energy source maintained on a monthly basis?

Are the battery replacement or Deep discharge logged (CCI and ACC)?

Are at least once every year, the generators and the high voltage motors be insulation tested, (including the insulation test of the cables), and the readings entered into the logbook or AMOS?

Are the rest of the motors and electrical distribution system tested once every five (5) years (including the insulation test of the cables) and appropriate entry entered into AMOS, following the Continuous Machinery Survey (CMS) classification?

Is a written or electronic logbook maintained on a monthly basis and potential readings logged of daily data recordings?

Is the Chief Electrical Engineer monitoring the condition of all test equipment on a regular basis, ensuring all meters and test leads in use are without damage or defect that may endanger life or give rise to false readings on instruments and log of their condition and calibration?

Is the Chief Electrical Engineer carrying out regular checks on the condition of HV testing and earthing equipment having a log dated and signed, by Chief Engineer?

Document Control

Is the ship provided with Elevator Maintenance Guide?

Comments

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ENGINE - (CHIEF ENGINEER)

Company Structure, Responsibility & Authority:

Does the Engine Room Organization Chart available in SQM match the actual organization found onboard?

Is the crewmember aware of his / her duties as defined in the job description?

Is the Chief Engineer provided with the necessary resources for the safe operation of the vessel?

Situation Management

Are Emergency Steering Gear Drills carried out every three months and registered?

Is operation of the means of communications between the navigating bridge and the steering compartment tested every three months?

Are the Emergency (and Auxiliary) Generators tested regurlarly and those tests logged in the Engine Log Book?

Nonconformities, Accidents & Hazardous Circumstances

Have corrective actions to reported deficiency been taken, registered in AIRTS?

Have deficiencies found during engine spaces tour been identified by any of the crew members already and recorded either in AIRTS or AMOS, or during the Monthly Safety Meeting or Maintenance Meeting?

Are these defective items being involved in the ship's maintenance plan established in AMOS?

Maintenance:

Check the Handover Notes and verify if malfunctioning of the machinery under the responsibility of the Engineer has been registered in AMOS - Maintenance History.

Check the Status of Work Orders in AMOS.

Check if postponed work orders in AMOS have been provided with a reason for postponement.

Check if corrective action have taken based on the results of:
Lubricating Oil Analysis Report;
Vibration Analysis Report.

Has maintenance for ship and equipment been carried out as per the plan established?

Have maintenance works performed been properly recorded?

Have specific measures for critical equipment/technical system identified been taken as per the procedures?

Is there any technical deficiency report which as been sent ashore?

Has the company responded to reported deficiency?

Have corrective actions to reported deficiency been taken?

Have these deficiencies been reported ashore?

Has the company made any response to the reported deficiencies?

Are these defective items being involved in the ship's maintenance plan established?

What was the result of the last ship's regular inspection for these defective items?

Compare that class required maintenance has been included in AMOS

Check the maintenance records in AMOS for class required maintenance

Critical Spare Parts to be defined

Are work orders monitored?

Review the "Overdue Maintenance Report" posted in Marine Operations intranet and compare the result with those indicated in AMOS.

Is the process for requisition of a work order being followed?

Have unplanned maintenance works performed been properly recorded in AMOS?

Have specific measures for critical equipment/technical system identified been taken as per SQM Policies?

Is the Chief Engineer or his designee making all entries pertaining to lifting appliances and items of loose gear used on the open decks and in deck storage spaces.

Is the Chief Engineer's meeting being held and the important issues recorded in the minutes and forwarded to Celebrity Marine - Shipboard Reports & Meetings?

Is a formal electronic logbook maintained in the vessel's Electronic Abstract System to enter consumption of Fuel Oil (MV Diesel Vessels), Marine Gas Oil (MGO for Gas Turbine Vessels), Lubricating Oil and Fresh Water?

Are Cooling and Boiler Feed Water Treatment written logs maintained in a weekly format to enter all the appropriate daily chemistry test readings?

Document Control - Change Control

Have appropriate checklists been developed and in use as required by the SQM?

Check that the minimum SOP's as per RCI SQM have been developed.

Is there evidence of follow-up when certificates are expiring or have expired?

Check the Chief Engineer Relief process and the generated documentation.

Comments

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ENGINE - (JR CHIEF ENGINEER/STAFF CHIEF ENGINEER)

Public Health Procedures / Sanitation / USPH

Check the process for swimming pools and whirpools sanitation, including review of applicable logs and records.

Check the process for potable water (production and bunkering)

Situation Management

Are Emergency Steering Gear Drills carried out every three months and registered?

Is operation of the means of communications between the navigating bridge and the steering compartment tested every three months?

Are the Emergency (and Auxiliary) Generators tested regurlarly and those tests logged in the Engine Log Book?

Nonconformities, Accidents & Hazardous Circumstances

Have corrective actions to reported deficiency been taken, registered in AIRTS?

Have deficiencies found during engine spaces tour been identified by any of the crew members already and recorded either in AIRTS or AMOS, or during the Monthly Safety Meeting or Maintenance Meeting?

Are these defective items being involved in the ship's maintenance plan established in AMOS?

Check the process for repair request and the follow up given to?

Check the Handover Notes and verify if malfunctioning of the machinery under the responsibility of the Engineer has been registered in AMOS - Maintenance History.

Check the Status of Work Orders in AMOS.

Check if postponed work orders in AMOS have been provided with a reason for postponement.

How do you ensure the F.O. delivered onboard the vessel meets the minimum requirements from engine's manufacturer, national and international regulations?

Check if corrective action have taken based on the results of:
Lubricating Oil Analysis Report;
Vibration Analysis Report.

Has maintenance for ship and equipment been carried out as per the plan established?

Have maintenance works performed been properly recorded?

Have specific measures for critical equipment/technical system identified been taken as per the procedures?

Is there any technical deficiency report which as been sent ashore?

Has the company responded to reported deficiency?

Have corrective actions to reported deficiency been taken?

Have these deficiencies been reported ashore?

Has the company made any response to the reported deficiencies?

Are these defective items being involved in the ship's maintenance plan established?

What was the result of the last ship's regular inspection for these defective items?

Compare that class required maintenance has been included in AMOS

Check the maintenance records in AMOS for class required maintenance

Critical Spare Parts to be defined

Are work orders monitored?

Review the "Overdue Maintenance Report" posted in Marine Operations intranet and compare the result with those indicated in AMOS.

Is the process for requisition of a work order being followed?

Have unplanned maintenance works performed been properly recorded in AMOS?

Have specific measures for critical equipment/technical system identified been taken as per SQM Policies?

Is the Chief Engineer or his designee making all entries pertaining to lifting appliances and items of loose gear used on the open decks and in deck storage spaces.

Is the Chief Engineer's meeting being held and the important issues recorded in the minutes and forwarded to Celebrity Marine - Shipboard Reports & Meetings?

Is a formal electronic logbook maintained in the vessel's Electronic Abstract System to enter consumption of Fuel Oil (MV Diesel Vessels), Marine Gas Oil (MGO for Gas Turbine Vessels), Lubricating Oil and Fresh Water?

Are Cooling and Boiler Feed Water Treatment written logs maintained in a weekly format to enter all the appropriate daily chemistry test readings?

Document Control - Change Control

Have appropriate checklists been developed and in use as required by the SQM?

Check that the minimum SOP's as per RCI SQM have been developed.

Is there evidence of follow-up when certificates are expiring or have expired?

Check the Chief Engineer Relief process and the generated documentation.

What is the retention period for ECR Action Log requested by the Chief Engineer?

Comments

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CHIEF REFRIGERATION ENGINEER - AC ENGINEER

Company Structure, Responsibility & Authority

Is the crewmember aware of his / her duties as defined in the job description?

Is the Chief Refrigeration Engineer (RCI) / AC Engineer (CCI) and any other Refrigeration Engineer in posesion of EPA Universal Certification?

Are copy of the EPA Universal Certification for above mentione personnel posted in the Refrigeration Technical Team Room?

Is the Chief Refrigeration Engineer (RCI) / AC Engineer (CCI) in posesion of HVAC Certification?

Nonconformities, Accidents & Hazardous Circumstances

Have corrective actions to reported deficiency been taken, registered in AIRTS, including root cause analysis?

CA Pending for Verification:

Have deficiencies found during engine spaces tour been identified by any of the crew members already and recorded either in AIRTS or AMOS, or during the Monthly Safety Meeting or Maintenance Meeting?

Are these defective items being involved in the ship's maintenance plan established in AMOS?

10.0 Maintenance

Check the process for repair request and the follow up given to?

Check the Handover Notes and verify if malfunctioning of the machinery under the responsibility of the Engineer has been registered in AMOS - Maintenance History.

Check the Status of Work Orders in AMOS.

Check if postponed work orders in AMOS have been provided with a reason for postponement.

Is the Refrigeration Recovery & Recycling equipment recorded in the required form and submitted to the Refrigeration Operations Environmental Team Room?

Is a Refrigerant Consumption Report being maintained?

Has maintenance for ship and equipment been carried out as per the plan established?

Have maintenance works performed been properly recorded?

Have specific measures for critical equipment/technical system identified been taken as per the procedures?

Is there any technical deficiency report which as been sent ashore?

Has the company responded to reported deficiency?

Have corrective actions to reported deficiency been taken?

Have these deficiencies been reported ashore?

Has the company made any response to the reported deficiencies?

Are these defective items being involved in the ship's maintenance plan established?

What was the result of the last ship's regular inspection for these defective items?

Compare that class required maintenance has been included in AMOS

Check the maintenance records in AMOS for class required maintenance

Critical Spare Parts to be defined

Are work orders monitored?

Review the "Overdue Maintenance Report" posted in Marine Operations intranet and compare the result with those indicated in AMOS.

Is the process for requisition of a work order being followed?

Have unplanned maintenance works performed been properly recorded in AMOS?

Have appropriate checklists been developed and in use as required by the SQM?

Check that the minimum SOP's as per RCI SQM have been developed.

Is there evidence of follow-up when certificates are expiring or have expired?

Comments

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ENGINE - (ENGINEROOM TOUR)

Are there any machinery left unattended with their function inoperable?

Are evacuation routes secured?

Is operating instruction of steering changeover posted?

Are ship's drawings and instruction books controlled properly?

Are PPE readily available?

Are PPE inspected prior to use?

Does the ECR Action Log contain the open work permits?

Lock Out / Tag Out (LOTO)

Are lockout / tagout systems used systematically and appropriately and is the use of lockouts logged?

Comments

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ENGINE - (PERMIT TO WORK)

Have the use specific work permits been implemented by the Engine Department Personnel?

Do completed work permits indicate the names and position of 2 people as evidence of the 2 person check system?

Do completed work permits indicate the extent / scope of the work?

Do the completed work permits ensure that affected parties are notified prior to perform the work?

Are isolation measures clearly described in the work permit?

Is there any other open work permit affecting the work area described?

Do work permits clearly indicate the permitvalidity (time period)?

Is the required PPE clearly indicated in the work permit?

Is a different person completing the work permit other than the "Responsible Officer"?

Are closed / cancelled work permits retained onboard for at least 3 months?

Does the ECR Action Log contain the open work permits?

Hot Work Permit

Is the Chief Engineer or his/her designee (Chief Engineer Jr. / Staff Chief Engineer, 1st Engineer, Chief Refrigeration Engineer / AC Engineer, Facilities Manager) responsible for authorizing hotworks in the Engine Department?

Is any of the following positions indicated in the Hotwork Permits as the "Responsible Officer"?
Chief Engineer, Chief Engineer Jr. / Staff Chief Engineer, 1st Engineer, Chief Electrical Engineer / Chief Electrician, Chief Refrigeration Engineer / AC Engineer, Facilities Manager?

Whenever a hotwork will be conducted, is a notification sent to OOW, EOW and Chief Officer Safety?

If a hotwork is going to be conducted within the port limits, is a notification sent to Local Port Authorities via ship's agent?

Is the Responsible Officer supervizing the hotwork?

Is the Responsible Officer aware and following Royal Caribbean International Hotwork Safety Precautions?

Are "Additional Hotwork Preacutions" being followed when conducting "Emergency Hotwork?

Do Master and Chief Engineer agree upon an emergency hotwork?

Is the Ship's Superintendent consulted prior to comencing an emergency hotwork?

Is a Confined Space Entry Permit completed prior to conduct a hotwork in a confined space?

Confined Space Entry Permit

Azipod / Fixipod Entry Permit

Are Azipod / Fixipod Entry Permits being completed for every pod entry?

Has the Chief Electrical Engineer and the Chief Engineer approved to commencing the work inside the pod?

Has the Azipod / Fixipod Entry permit being completed under the direction of the Engineer in Charge of the entry?

Is a cooling fans and in use prior to commencing any work in the pods?

Has the Chief Engineer received verbal permission from the Master before disabling the propulsion system?

Are at least three people present in a pod entry, two inside the pod and one outside the pod entrance?

Priot to entering the pod, are all tools, equipment, spare parts, and materials listed and checked by the stand by person?

Are all tools, equipment, replaced parts and materilas counted prior to close the pod entry trunk?

Are portable fans available, in place and in use for entries in the pods?

Is the entrace hatch above the pod provided with a solid attachment point for fixing a rope block and tackle to be used for evacuating personnel?

Is this attachment point welded to ship's structure directly over the opening to the pod?

Pressurized Fuel System Work Permit - Requirements?

Is a Pressurized Fuel System Work permit completed prior to commencing any work on pressurized fuel system?

Are Pressurized Fuel System Work Permits authorized by either the Chief Engineer of Chief Engineer Jr?

Are Pressurized Fuel System Work Permits closed or cancelled only by the Responsible Oficer in charge of the work?

Electrical Safety Procedures - Requirements (See Chief Electrical Engineer / Electrician)

Job Safety Analysis (JSA)

Are Job Safety Analysis (JSA) being conducted and records of written JSA's kept for 3 months?

Comments

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Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.