BA 147 Quality System Audit

CAMO audit of BA Global Learning Academy Part 147 quality system. PROCESS OWNER: CAMO QUALITY MANAGER Note this is an audit checklist which provides guidance to the applicable requirements, but the current and applicable regulations should be used for the purpose of the audit.

• Review audit checklist with current CAA Part 147 regulation and confirm compliance before proceeding?

  Yes

  No

  N/A

• Has the audit checklist been accepted as covering the required scope by the Part 147 Quality Manager?

  Yes

  No

  N/A

• Has the auditor been accepted as competent to conduct the audit by the Part 147 Quality Manager?

  Yes

  No

  N/A

• AIR Audit Reference

• CAA 147 approval number

• Audit start date

  Date

• Audit end date

  Date

• Auditees

• Auditors

• MTOE revision

147.A.130 - Training procedures and quality system

• Is the 147 approval certificate current and correct?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 1) 147.A.130 (a) Have procedures acceptable to the CAA been established to ensure proper training standards and compliance with part 147? Check MTOE has been approved by the CAA. Check the process for CAA acceptance of procedures and if it is required. Sample procedures to ensure they do cover the requirements of 147.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 2) 147.A.130 (b) 1 Has a quality system been established that includes an independent audit function to monitor training standards, the integrity of knowledge examinations and practical assessments, compliance with and adequacy of the procedures?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 3) AMC 147.A.130(b) 1 Is there an independent audit procedure that ensures all aspects of Part-147 compliance are checked at least once in every 12 months? May be carried out as one complete single exercise or subdivided over a 12-month period in accordance with a scheduled plan.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 4) Are the requirements of the audit procedure followed?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 5) Is there an audit plan controlled by the Quality Manager that ensures audits are conducted and do adequately sample compliance?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 6) Are procedures reviewed to ensure they are current and compliant?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 7) Are changes to regulation reviewed to ensure procedures and audit checklists are revised to maintain compliance?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 8) Are audit checklists controlled by the Quality Manager?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 9) AMC 147.A.130(b) 2 Is the audit contracted to another 147 approved training organisation or competent person acceptable to the CAA? This is only acceptable for small training organisations with less than 50 students so is not acceptable for the GLA.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
  • Not asked

• 10) AMC 147.A.130(b) 3 Is the 147 quality system combined with part 145, part M, part CAMO or AIR-OPS quality system? This is allowed by regulation but the MTOE should specify it and who is responsible.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
  • Not asked

• 11) AMC 147.A.130(b) 4 When training or exams are sub-contracted are the following requirements met? (i) a pre audit procedure should be established whereby the Part-147 approved maintenance training organisation’ should audit a prospective sub-contractor to determine whether the services of the sub-contractor meet the intent of Part-147. (ii) a renewal audit of the subcontractor should be performed at least once every 12 months to ensure continuous compliance with the Part-147 standard. (iii) the sub-contract control procedure should record audits of the sub-contractor and to have a corrective action follow-up plan.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 12) AMC 147.A.130(b) 5 Are audits carried out by personnel not responsible for the function or procedure being checked? Sample who has conducted audits to ensure independence.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 13) Are audits conducted by auditors approved by the Quality Manager?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 14) GM 147.A.130(b) 4 Are audits conducted by a dedicated quality audit group within the organisation whose sole function is to conduct audits, raise finding reports and follow up to ensure that findings are being rectified? This is recommended for large training organisations with greater then 50 students.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
  • Not asked

• 15) GM 147.A.130(b) 3 Are audit reports raised in AIR each time an audit is carried out describing what was checked and any resulting findings? Sample closed audit reports and check what was checked was specified and findings raised as required. Reports are distributed to responsible managers to allow feedback and acceptance of findings. Findings allocated to responsible managers with target dates for rectification as per procedures. Acceptable finding closure by auditor or QM.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
  • Not asked

• 16) GM 147.A.130(b) 5 Is there a policy stated in the MTOE or procedure to ensure that audit finding responses and management is not contracted to outside persons?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 17) GM 147.A.130(b) 5 Are audit findings closed to a standard and timescales defined in procedures?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 18) GM 147.A.130(b) 5 Does the accountable manager meet at least once per year with the senior staff involved to review the overall performance of the QMS? Sample evidence that the meeting is held and both the AM and QM attended. Review the agenda for the meeting does cover the performance of the QMS and provides suitable feedback to the AM.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 19) 147.A.130 (b) 2 Is there a feedback system of audit findings to the nominated persons and the accountable manager to ensure corrective action?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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147.A.140 Maintenance training organisation exposition

• 20) 147.A.140 (a) Is the MTOE available for use by the organisation? Check current approved version is published.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 21) AMC 147.A.140 1 Does the exposition format follow that defined in Appendix 1? Refer to EASA Foreign 147 MTOE user guide UG.CAO.00014-002 for guidance.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 22) 147.A.140 (a) 1 Is there a statement signed by the accountable manager confirming that the maintenance training organisation exposition and associated procedures define the organisation's compliance with Part 147 and shall be complied with at all times? MTOE para 1.1.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 23) 147.A.140 (a) 2 Is the title(s) and name(s) of the person(s) nominated in accordance with point 147.A.105(b) stated in para 1.2?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 24) 147.A.140 (a) 3 Are the duties and responsibilities of the person(s) specified in point 2, including matters on which they may deal directly with the competent authority on behalf of the maintenance training organisation stated in para 1.3?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 25) 147.A.140 (a) 4 Is there an org chart showing associated chains of responsibility of the person(s) specified in point (a)(2) in para 1.4?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 26) 147.A.140 (a) 5 Is there a list of the training instructors, knowledge examiners and practical assessors in para 1.5? Referenced to a separate list is acceptable.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 27) 147.A.140 (a) 6 Is there a general description of the training and examination facilities located at each address specified in the maintenance training organisation's approval certificate, and if appropriate any other location, as required by point 147.A.145(b) specified in para 1.8?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 28) 147.A.140 (a) 7 Is there a list of the maintenance training courses approved by the CAA included in para 1.9?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 29) 147.A.140 (a) 8 Is there an MTOE amendment procedure. Para 1.11?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 30) 147.A.140 (a) 9 Are procedures required to ensure compliance with part 147 referenced in the MTOE?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 31) 147.A.140 (a) 10 Are procedures defined or referenced to control approval to conduct training at other locations in para 2.8?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 32) 147.A.140 (a) 10 Are procedures defined or referenced to control approval to conduct exams and assessments at other locations in para 2.16?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 33) 147.A.140 (a) 11 Is a list of training, knowledge exams practical assessments location addresses stated in para 1.6?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 34) 147.A.140 (a) 12 Is a list of sub-contracted organisations recorded in para 1.7?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 35) 147.A.140 (b) Has the MTOE been approved by the CAA?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 36) 147.A.140 (c) Is there a procedure limited to minor amendments of the exposition under indirect approval in para 1.11?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 37) Sample compliance with MTOE procedures.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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147.A.105 Personnel requirements

• 38) 147.A.105 (a) Has an accountable manager who has corporate authority for ensuring that all training commitments can be financed and carried out to the standard required by Part 147 been appointed?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 39) 147.A.105 (b) Are managers nominated and accepted by the CAA (form 4) with responsibilities to ensure the maintenance training organisation is in compliance the requirements of Part 147? Such person(s) must be responsible to the accountable manager. Training Manager with responsibility of managing the training organisation on a day to day basis. Quality Manager with the responsibility of managing the quality system. Exam Manager with responsibility the exam system.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 40) Do the nominated managers know there responsibilities as stated in the MTOE? Sample a managers knowledge of responsibilities.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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• 41) Have the nominated managers knowledge, qualification and experience been assessed by a formal recruitment process that ensures they are suitable and competent for the role? Sample job role description (JD), selection process, qualifications, training and knowledge.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• 42) 147.A.105 (f) Is the experience and qualifications required of instructors, knowledge examiners and practical assessors published in a procedure and to a standard agreed by the competent authority? How is the procedure accepted by the CAA. Sample an individuals records for compliance with the procedure.

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
  • Not asked

• 43) Are auditors assessed and approved in accordance with a procedure that defines the required qualifications, regulation knowledge and auditing techniques training required to conduct audits effectively?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
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  • Observation
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• Additional questions

Question

• Question

• Compliant?

  Select Compliant Level 1 Finding Level 2 Finding Level 3 Finding Observation Not asked

  • Compliant
  • Level 1 Finding
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  • Observation
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Auditor comments

Auditor sign off

• CAMO AUDITOR SIGN OFF
  
  I hereby confirm that the BA 147 Training quality system has been sampled for compliance to the requirements of CAA Part 147 as referenced within the checklist and that all findings of non-conformance shall be recorded in AIR and assigned to the applicable Part 147 manager for resolution.

• Print and sign

  Sign

Part 147 Quality Manager acceptance of audit report and findings

• PART 147 QUALITY MANAGER ACCEPTANCE
  
  I hereby confirm that this audit report and associated findings and observations have been reviewed and accepted by the Part 147 Quality Manager and will be shared with the Accountable Manager .

• Print and sign

  Sign