Audit
Are you aware of the Be Safe Policy?
Can you show where the Be Safe System resides?
Can you explain its contents?
How is the Be Safe Policy reviewed and how often?
Can you explain the organisation's health and safety legal obligations?
What are your key health and safety responsibilities?
How and where do you find them?
How are they relevant to the company's responsibilities?
Has there been any assessment of your health and safety performance in line with your allocated responsibilities?
Can you identify specific types of work and/or workers which would require extra supervision within your section?
Do you, as a supervisor, know the capabilities of your staff and the degree to which they require supervision?
Do you have any Apprentices working in your section?
Are you able to recognise who has the Warden's and First Aid responsibilities in your area when there is an emergency?
Has a Personal Be Safe Plan been developed? (e.g. TRIM file - Human Resources & Training, Performance Management, Division, Branch, Personal Be Safe Plans,
Can you find and explain the Ausgrid Be Safe Plan and your Divisional BeSafe Plan and how they interact? (e.g. TRIM file - Corporate Governance & Strategy, Strategy & Planning, Ausgrid Be Safe Plan or Division Be Safe Plan,
How do you achieve effective implementation of your plan?
How is your plan monitored and reviewed?
What health and safety reports are available to you?
How do you link these reports into your planning and assessing outcomes?
Are you getting any feedback on the fortnightly HSE Safety report?
Are you able to locate the Be Safe procedures and associated documentation, or a contact person for reference information?
Is the company represented at industry association meetings/forums?
Do they correspond or regularly connect with legislators and/or contribute to emerging health and safety standards and issues in the industry?
Do you know to which regulatory requirements Ausgrid workers are required to work?
What happens to our safety systems when legal and other external requirements change?
Can you give some examples?
How do you ascertain you and your workers satisfy legal requirements to undertake your work activities?
What is the process for eliminating or minimising, so far as is reasonably practicable, risks within Ausgrid? (The Risk Management Methodology)
How do you ascertain your workers are effectively identifying, assessing, reporting and controlling hazards at the worksite? (e.g. TRIM file - Health & Safety, Risk Management, Hazard Assessment Checklist (HAC),
What monitoring do you and your workers do in regards to the elimination or minimisation, so far as is reasonably practicable, of risks?
How often do you review the effectiveness and adequacy of control methods?
How do you review HACs and how often?
What is the Hierarchy of Controls and how does it affect your risks?
How do you 'rank' your risks?
What happens if risks can't be effectively controlled?
Which Hazard Guidelines does your workgroup commonly refer to when managing risks?
Do you have a WHS Risk Register for your section?
What access controls are there for your workplace? (I.e. Sign-in Books, Security Guards, authorised card access, key register, etc.)
Are there signs or systems which designate restricted access areas? (I.e. Pedestrian walkways and bollards to restrict vehicle access)
How are jobs planned in your section?
How are the jobs monitored?
Are there any special forms used in the planning process?
What SWMS are used in your section?
How do you access your section's SWMS?
Is there a need to develop new SWMS for your section?
How are the SWMS kept up-to-date?
Are there any SWMS for your work group that are outside the scheduled review period?
How are HACs used?
If a change of circumstances happens at the worksite what do you do?
What specific instructions and safe work procedures associated with particular products, processes, projects or sites does Ausgrid have? (e.g PPE - Be Safe Pro26, LOTO - Be Safe Pro28, etc)
What specific supervision is required for these and how does it fit in with your job planning/management?
Where can exposure to asbestos occur in your area of the business?
Have you had any examples?
What should you consider when doing a risk assessment for asbestos management?
What are the key controls available to you for asbestos management?
How are other workers informed of the potential asbestos risks in your jobs?
What training have your staff received regarding working with asbestos?
How do you ascertain workers have been provided adequate instructions and training to carry out asbestos work?
Is the asbestos disposed of correctly?
Does anyone in your area of business have a licence to remove asbestos?
What has to happen if there is a possibility someone has had exposure to asbestos?
What form needs to be completed?
To whom should you send this form when completed?
What specific documentation is there for asbestos in Ausgrid and is it readily available?
Do you know how to access these documents via the Asbestos Gateway?
What signage has to be in place if there is a possibility of exposure to asbestos?
With what confined spaces could your section be involved?
How do you identify hazards and assess risks associated with confined spaces?
What signage should there be for confined spaces?
How would you manage these confined spaces and what controls are used?
What monitoring should be done in confined spaces?
How do you verify that the gas monitors are calibrated appropriately?
How often do you review the risk controls for confined spaces?
What forms are required in the process? (eg. TRIM file Health and Safety, Licensing and Registration,
Who is responsible for storing these permits in TRIM?
Are permits reviewed if the type of work changes or if a new risk is introduced?
Have you noticed any signs of workers being affected by drugs or alcohol OR have any staff reported others as displaying signs of possibly being affected by drugs and alcohol?
Do you provide Drug, Alcohol and Smoking training and information to workers?
What is the acceptable blood alcohol concentration (BAC) threshold in Ausgrid?
What is the process for 'post incident testing'?
Have any of your workers been assessed as being 'non-negative' when tested?
Do you know what form needs to be completed if there is going to be alcohol available at an Ausgrid function?
Where is smoking not permitted?
Is you section involved with electrical safety?
Is your section involved with excavations?
Is your section involved with electrical insulating oil?
Is your section involved with hot work?
Is your section involved with the laboratories?
Is your section involved with manual tasks?
How do you promote a culture of driver safety within your workgroup?
How do you verify vehicles are maintained, safe and roadworthy?
Do you and your workers know the motor vehicle accident reporting process?
Are you and your reports performing pre start vehicle inspections?
Are you and your workers aware of the process to follow if defects are identified on a vehicle?
Are workers allowed to use hand held mobile phones while driving?
Have you and your appropriate workers received the required driver training? (e.g. Online Driver Education, Ausgrid Risk Avoidance Driver Training, etc)
Do your workers have the required Licences, Certificates of Competency for their use of Motor Vehicles?
Is driver competency periodically assessed?
What records are kept for this and where? (e.g. TRIM file Health & Safety, Licensing & Registration,
Is your section involved with plant and equipment?
Is your section involved with lasers?
Is your section involved with remote work?
Does your section use storage systems?
Has a Traffic Management Plan been completed and implemented for this site? (e.g. TRIM file Health & Safety, Risk Management, Traffic Management,
Have your workers been trained in the Traffic Management Plan for the site?
What, if any, traffic type incidents have occurred in the depot?
Was a risk assessment/inspection check list completed?
Do you know who is responsible for developing and reviewing the site Traffic Management Plan?
When was it last reviewed and what forms were used?
NOT PUBLISHED AS YET.
Is your section involved with work where there is a risk of falling or where there is a risk of falling objects?
Is your section involved with workplace substances?
What tasks or activities in your section will involve ergonomic set-up and job design?
Have you identified any poor ergonomic design in your work area?
How are risks assessed for these tasks and activities? (e.g. TRIM file Health & Safety, Inspections,
Has an Ergonomic Workstation Checklist been completed for all office based workers?
Has an Office Safety Check and Awareness (OSCA) been periodically completed by office based workers?
Have workers been trained in safe manual handling and how to set up a workstation?
Are workers aware of the "Workplace Stretching Program" and the "Movement Preparation Program"?
Does your section work with lead?
Does your section work with synthetic mineral fibre (SMF)?
Does your section's work expose your workers to radiation?
Is your section affected by noise in their day to day activities?
Does your section work in hot or cold environments?
How does Ausgrid manage pathogens and toxins?
Has your workgroup been trained in this hazard guideline?
What are some of the pathogens and toxins that your section could be exposed to?
What are the communicable diseases control measures?
What would you do if someone in your workgroup was exposed to pathogens and toxins?
What are the blood-borne pathogen control measures? (I.e. Blood and bodily fluids precautions)
What are the zoonosis control measures? (I.e. Ross River Virus, Lyssavirus)
What are the venom exposure control measures? (I.e. spiders, snakes)
What are the pandemic control measures?
Are records kept for all these?
WHS Management System Records in TRIM review
Personal Be Safe Plan - Be Safe Pro04.3F - Required?
Appendix 1: HSC Consultation Statement - Required?
Safety Interactions Form - Be Safe Pro07.1F - Required?
Hazard Assessment Check (HAC) - Be Safe Pro10.1F - Required?
Core Hazard Checklist - Be Safe Pro10.5F - Required?
SWMS Sign Off Register - Be Safe Pro11.1F - Required?
Risk Assessment Worksheet for purchasing goods/services - Be Safe Pro14.1F - Required?
Contract Categorisation Tool - Be Safe Pro15.1F - Required?
WHS Tender Past Performance Schedule - Be Safe Pro15.2F - Required?
WHS Assessment Checklist - Be Safe Pro15.3F - Required?
WHS Monthly Performance Report - Be Safe Pro15.4F - Required?
WHS Final Performance Appraisal - Be Safe Pro15.5F - Required?
Personal Emergency Evacuation Plan (PEEP) for disabled staff only - Be Safe Pro16.3F - Required?
First Aid Kit Record of Inspection (type A and EWFAK) - Be Safe Pro17.4F - Required?
(Non-Electrical Work) First Aid Kit Inspection Checklist - Be Safe Pro17.5F - Required?
Type C First Aid Kit Inspection Checklist - Be Safe Pro17.6F - Required?
Inspection Testing & Monitoring Register - Be Safe Pro20.1F - Required?
Vehicle Safety Equipment Manual Inspection Schedule - Be Safe Pro20.2F - Required?
Vehicle Safety Equipment 6 Monthly Inspection - Be Safe Pro20.3F - Required?
PPE Manual Inspection Schedule - Be Safe Pro26.2F - Required?
PPE 6 Monthly Inspection - Be Safe Pro26.3F - Required?
Authorisation for alternative footwear - Be Safe Pro26.4F - Required?
Confined Space Access Permit - Be Safe HG02.1F - Required?
Hot Works Permit - Be Safe HG07.1F - Required?
Manual Tasks Identification Sheet - Be Safe HG09.1F - Required?
Manual Tasks Risk Assessment - Be Safe HG09.2F - Required?
Manual Tasks & Ergonomic Controls - Be Safe HG09.3F - Required?
Plant & Equipment Risk Assessment - Be Safe HG11.1F - Required?
Site Plant & Equipment Register - Be Safe HG11.2F - Required?
Storage System Periodic Inspection Checklist - Be Safe HG14.1F - Required?
Workplace Substance Register - Be Safe HG18.2F - Required?
Ergonomic Workstation Checklist - Be Safe HG19.1F - Required?
Office Safe Check and Awareness (OSCA) - Be Safe HG19.2F - Required?
Pre-employment Check for MEDs and Implant Form - Be Safe HG22.1F - Required?
Awning/Roof Access and Rescue Checklist (Height Safety Equipment) - Required?
Depot Tour Checklist - Required?
Fire Extinguisher Maintenance and Service - Vehicle Checklist - Required?
Harness or Sling Register - Required?
Hired Mobile EWP Checklist - Required?
Inspection, Testing and Monitoring Schedule (Template) - Required?
Office Workplace Inspection Checklist - Required?
On-Site Mobile Crane Document Checklist - Required?
Sling Inspection Report - Required?
Supervisor Planned Inspection - Required?
Transformer Access and Rescue Checklist (Height Safety Equipment) - Required?
Two Pole Substations Checklist (Height Safety Equipment) - Required?
Vehicle Safety Equipment Inspections - Required?
Vehicle Safety Equipment Inspections (DOPs) - Required?
Worksite Observation Report - Required?
PDS Work Plans - Required?
Staff Training Plans - Required?
Acelero - Required?
Team Brief (agenda/minutes) - Required?
Induction Records - Required?
Purchase of goods/services records - Required?
Records Register - Required?
Document Register - Required?
Quarantine Register - Required?
Job Descriptions - Required?
Instrument Management System (IMS) Records - Required?
Workgroup Specific Records of work activity - Required?
Health Safety & Environment documentation to be displayed in the workplace
Large Safety Notice Boards are to be displayed on every floor of an office building or at regular intervals in a low rise building. Information to be displayed on these boards are:
Be Safe Policy (A3) - Displayed?
Return To Work Program Poster (A3) - Displayed?
Evacuation Diagram (A3) - Displayed?
Emergency Personnel Details (ECO) (A3) - Displayed?
Quarterly Ausgrid Scorecard Report - Displayed?
HSC Constitution Consultation Statement (Be Safe Pro06.1T Appendix 1) - Displayed?
Safety Alerts/Advices - Displayed?
HSC Meeting Minutes - Displayed?
Smaller Safety Notice Boards are to installed near first aid or common rooms as required. Information to be displayed includes:
Be Safe Policy (A3) - Displayed?
Return To Work Program Poster (A3) - Displayed?
WorkCover 'If you get injured at work' Poster (A3) - Displayed?
Quarterly Ausgrid Scorecard Report - Displayed?
HSC Constitution Consultation Statement (Be Safe Pro06.1T Appendix 1) - Displayed?
Safety Alerts/Advices - Displayed?
HSC Meeting Minutes - Displayed?
The below documents are to be displayed on a local notice board in addition to information being displayed on the Large or Small Safety Notice Boards:
WorkCover 'If you get injured at work' Poster (A3) - Displayed?
HSC Constitution Consultation Statement (Be Safe Pro06.1T Appendix 1) - Displayed?
Balanced Scorecard - Displayed?
'Our Plans, Our Priorities and You' - Displayed?
Our Code of Conduct - Displayed?
Rules We Live By (Be Safe Pro5.1F) - Displayed?
Employee Assistance Program (EAP) poster - Displayed?
Environmental Policy - Displayed?
Environmental Code of Conduct - Displayed?
Quality Policy (for Transmission Services groups) - Displayed?
Monthly Safety Theme - Displayed?
HSC Meeting Minutes - Displayed?
'Your duties under the Work Health & Safety Laws' (Dec 2012 TA) - Displayed?