Be Safe Audit Checksheet - Be Safe Pro22.1f

Element 01 Leadership and accountability

Be Safe Pol 01 Policy

Are you aware of the Be Safe Policy?

Is it displayed?

Be Safe Pro01 Management System Overview

Can you show where the Be Safe System resides?

Can you explain its contents?

Be Safe Pro02 Policy Review

How is the Be Safe Policy reviewed and how often?

Be Safe Pro05 Responsibilities, Authorities and Accountabilities

Can you explain the organisation's health and safety legal obligations?

What are your key health and safety responsibilities?

How and where do you find them?

How are they relevant to the company's responsibilities?

Has there been any assessment of your health and safety performance in line with your allocated responsibilities?

How are you held accountable for these health and safety responsibilities?

Can you identify specific types of work and/or workers which would require extra supervision within your section?

What or who are they?

Do you, as a supervisor, know the capabilities of your staff and the degree to which they require supervision?

If so, how is this completed?

Do you have any Apprentices working in your section?

How do you supervise them especially?

Are you able to recognise who has the Warden's and First Aid responsibilities in your area when there is an emergency?

Who are they?

Element 02 Planning, objectives and targets

Be Safe Pro04 Planning and Assessing Outcomes

Has a Personal Be Safe Plan been developed? (e.g. TRIM file - Human Resources & Training, Performance Management, Division, Branch, Personal Be Safe Plans,

)

Can you find and explain the Ausgrid Be Safe Plan and your Divisional BeSafe Plan and how they interact? (e.g. TRIM file - Corporate Governance & Strategy, Strategy & Planning, Ausgrid Be Safe Plan or Division Be Safe Plan, )

How do you achieve effective implementation of your plan?

How is your plan monitored and reviewed?

What health and safety reports are available to you?

How do you link these reports into your planning and assessing outcomes?

Are you getting any feedback on the fortnightly HSE Safety report?

If yes, who provides the feedback?

Element 03 Legal compliance

Be Safe Pro03 WHS Regulatory Compliance

Are you able to locate the Be Safe procedures and associated documentation, or a contact person for reference information?

Is the company represented at industry association meetings/forums?

Do they correspond or regularly connect with legislators and/or contribute to emerging health and safety standards and issues in the industry?

If so, what are some examples?

Do you know to which regulatory requirements Ausgrid workers are required to work?

If yes, what are they?

What happens to our safety systems when legal and other external requirements change?

Can you give some examples?

How do you ascertain you and your workers satisfy legal requirements to undertake your work activities?

Element 04 Risk management

Be Safe Pro10 Managing WHS Risk

What is the process for eliminating or minimising, so far as is reasonably practicable, risks within Ausgrid? (The Risk Management Methodology)

How do you ascertain your workers are effectively identifying, assessing, reporting and controlling hazards at the worksite? (e.g. TRIM file - Health & Safety, Risk Management, Hazard Assessment Checklist (HAC),

)

What monitoring do you and your workers do in regards to the elimination or minimisation, so far as is reasonably practicable, of risks?

How often do you review the effectiveness and adequacy of control methods?

How do you review HACs and how often?

What is the Hierarchy of Controls and how does it affect your risks?

How do you 'rank' your risks?

What happens if risks can't be effectively controlled?

Which Hazard Guidelines does your workgroup commonly refer to when managing risks?

Do you have a WHS Risk Register for your section?

What access controls are there for your workplace? (I.e. Sign-in Books, Security Guards, authorised card access, key register, etc.)

Are there signs or systems which designate restricted access areas? (I.e. Pedestrian walkways and bollards to restrict vehicle access)

How are they implemented and are they effective?

Be Safe Pro11 Job Planning and Management

How are jobs planned in your section?

How are the jobs monitored?

Are there any special forms used in the planning process?

If yes, what are they?

What SWMS are used in your section?

How do you access your section's SWMS?

Is there a need to develop new SWMS for your section?

How are the SWMS kept up-to-date?

Are there any SWMS for your work group that are outside the scheduled review period?

What have you done about them?

How are HACs used?

If a change of circumstances happens at the worksite what do you do?

What specific instructions and safe work procedures associated with particular products, processes, projects or sites does Ausgrid have? (e.g PPE - Be Safe Pro26, LOTO - Be Safe Pro28, etc)

What specific supervision is required for these and how does it fit in with your job planning/management?

Hazard Guidelines

Be Safe HG01 Asbestos

Where can exposure to asbestos occur in your area of the business?

Have you had any examples?

What should you consider when doing a risk assessment for asbestos management?

What are the key controls available to you for asbestos management?

How are other workers informed of the potential asbestos risks in your jobs?

What training have your staff received regarding working with asbestos?

How do you ascertain workers have been provided adequate instructions and training to carry out asbestos work?

Is the asbestos disposed of correctly?

What is the process?

Does anyone in your area of business have a licence to remove asbestos?

If so, who?

What has to happen if there is a possibility someone has had exposure to asbestos?

What form needs to be completed?

To whom should you send this form when completed?

What specific documentation is there for asbestos in Ausgrid and is it readily available?

Do you know how to access these documents via the Asbestos Gateway?

What signage has to be in place if there is a possibility of exposure to asbestos?

Be Safe HG02 Confined Spaces

With what confined spaces could your section be involved?

How do you identify hazards and assess risks associated with confined spaces?

What signage should there be for confined spaces?

How would you manage these confined spaces and what controls are used?

What monitoring should be done in confined spaces?

How do you verify that the gas monitors are calibrated appropriately?

How often do you review the risk controls for confined spaces?

What forms are required in the process? (eg. TRIM file Health and Safety, Licensing and Registration, Confined Space Entry Permits,

)

Who is responsible for storing these permits in TRIM?

Are permits reviewed if the type of work changes or if a new risk is introduced?

Be Safe HG03 Drugs, Alcohol and Smoking

Have you noticed any signs of workers being affected by drugs or alcohol OR have any staff reported others as displaying signs of possibly being affected by drugs and alcohol?

What did you do?

Do you provide Drug, Alcohol and Smoking training and information to workers?

What is the acceptable blood alcohol concentration (BAC) threshold in Ausgrid?

What is the process for 'post incident testing'?

Have any of your workers been assessed as being 'non-negative' when tested?

What do you understand is the process as a supervisor of that worker?

Do you know what form needs to be completed if there is going to be alcohol available at an Ausgrid function?

Where is smoking not permitted?

Be Safe HG04 Electrical Safety

Is you section involved with electrical safety?

What are the documents that your section refers to when planning or carrying out work to manage electrical safety? (Electrical Safety Rules (ESR), Australian Standards, Network Standards, industry guidelines and Codes of Practice)

Have you and your workers been trained in ESRs?

If so, have the training records been maintained? (Check Skills Passports)

What key controls can be used to eliminate or minimise, so far as is reasonably practicable, the risk of exposure to electricity?

Are your workers aware of the 'Rules We Live By'? (Note the date of team brief agenda/minutes)

Be Safe HG05 Excavation Work

Is your section involved with excavations?

If so, what training must a worker have before they are allowed to excavate around live underground electrical cables?

How do you ascertain workers have received the required training?

What are the common hazards associated with excavation work?

Do you know how to locate underground assets? Describe the process.

What other standards do you need to refer to when performing excavation work on Ausgrid's network?

What common controls are available when performing excavation work?

How do you implement, maintain and review the control measures so that they remain effective?

What documentation/markings indicate you have identified possible underground services?

What permits are required for excavations?

Be Safe HG06 Electrical Insulating Oil

Is your section involved with electrical insulating oil?

If so, how do you manage the use of electrical insulating oil?

What risks assessments do you do for the use of electrical insulating oil?

Which types of insulating oil can cause adverse effects?

Where would you come in contact with them?

What are the key control measures you use when handling insulating oil?

What health monitoring is completed for workers who engage with electrical insulating oil?

Be Safe HG07 Hot Work

Is your section involved with hot work?

If so, what is the process for managing your hot work?

What type of work is classed as 'hot work' and requires the completion of a Hot Work Permit?

How do you ascertain workers have the requisite up-to-date permits?

Where are the permits filed? (e.g. TRIM file Health & Safety, Licensing & Registration, Hot Work Permits,

)

What risk assessments do you do for hot work and what controls do you put in place?

Have those performing hot work received training in this task?

Give examples.

Be Safe HG08 Laboratories

Is your section involved with the laboratories?

Are there specific SWMS etc for the Laboratory work activities?

What hazards are associated with laboratory work and how would you control them?

What safety signs are required for the Laboratories?

Are any permits required?

What type of health monitoring is completed for workers who engage in laboratory work?

Be Safe HG09 Manual Tasks

Is your section involved with manual tasks?

Have identified all hazardous manual handling tasks in your workplace?

Have you performed a risk assessment on these and how was it documented

Show examples.

What controls were put in place for the examples noted?

How do you implement, maintain and review the control measures so that they remain effective?

What forms were used and where were they filed? (e.g. TRIM file Health & Safety, Risk Management, Manual Tasks,

)

Be Safe HG10 Motor Vehicles

How do you promote a culture of driver safety within your workgroup?

How do you verify vehicles are maintained, safe and roadworthy?

Do you and your workers know the motor vehicle accident reporting process?

Are you and your reports performing pre start vehicle inspections?

Are you and your workers aware of the process to follow if defects are identified on a vehicle?

Are workers allowed to use hand held mobile phones while driving?

Have you and your appropriate workers received the required driver training? (e.g. Online Driver Education, Ausgrid Risk Avoidance Driver Training, etc)

Do your workers have the required Licences, Certificates of Competency for their use of Motor Vehicles?

Is driver competency periodically assessed?

What records are kept for this and where? (e.g. TRIM file Health & Safety, Licensing & Registration, Licensing,

)

Be Safe HG11 Plant and Equipment

Is your section involved with plant and equipment?

What risk assessments are undertaken in this workgroup prior to the use of plant and equipment? Show examples of forms completed.

What controls do you put in place for these risks?

How do you implement, maintain and review the control measures so that they remain effective?

What responsibilities do you have regarding plant and equipment used by your workgroup? (e.g. TRIM file Health & Safety, Risk Management, Plant and Equipment, Subfolder for each type of plant)

What other risks should be assessed before the use of plant and equipment?

Is inspection, measuring and test equipment appropriately calibrated, maintained and stored?

Are you receiving the IMS recall reports from Measurement Services?

Is plant and equipment maintained and registered?

What records are kept for this maintenance and registration? (e.g. TRIM file Health & Safety, Risk Management, Plant and Equipment, Subfolder for each site)

Do your workers have the required Licences, Certificates of Competency for their use of Plant and Equipment?

Is user competency periodically assessed?

What records do you keep for this?

Be Safe HG12 Lasers

Is your section involved with lasers?

Are the lasers appropriately identified, labelled, calibrated, maintained and stored?

Are there access controls for the lasers and are they effective?

Have your workers been trained in the safe use of lasers?

How is this training recorded?

Have workers been consulted in the use of lasers?

What class of lasers are you using?

What control measures are used to control the risks?

How do you implement, maintain and review the control measures so that they remain effective?

Are there specific SWMS for the use of lasers?

Is there sufficient signage to prevent the inadvertent exposure to lasers, if used?

Be Safe HG13 Remote Work

Is your section involved with remote work?

If so, what is remote work and do you have any examples?

What should you consider when planning for remote work?

What controls methods were put in place for the examples noted.

What communications, monitoring methods and frequencies would be established for the examples given?

What forms were used?

Are you aware of the working from home policy? Explain.

Are there specific SWMS for working remotely?

Be Safe HG14 Storage Systems

Does your section use storage systems?

Have they been risk assessed?

Have your storage systems been placed on an inspection and maintenance schedule?

Show records. (e.g. TRIM file Health & Safety, Inspections, Storage Systems Periodic Inspection Checklist,

)

Are materials stacked safely?

Are pallets in good condition?

Are SWLs marked on racking?

Are loading and unloading areas well designed?

Are appropriate access and material handling equipment available?

Be Safe HG15 Traffic Management

Has a Traffic Management Plan been completed and implemented for this site? (e.g. TRIM file Health & Safety, Risk Management, Traffic Management, )

Have your workers been trained in the Traffic Management Plan for the site?

If so, what sort of consultation/training was there with your workers?

What, if any, traffic type incidents have occurred in the depot?

Was a risk assessment/inspection check list completed?

Do you know who is responsible for developing and reviewing the site Traffic Management Plan?

When was it last reviewed and what forms were used?

Be Safe HG16 Managing Fatigue

NOT PUBLISHED AS YET.

Be Safe HG17 Working At Heights

Is your section involved with work where there is a risk of falling or where there is a risk of falling objects?

If so, what risks should be assessed for working at heights? Give examples.

What controls we put in place for the examples noted?

How do you implement, maintain and review the control measures so that they remain effective?

Have your workers received the appropriate working at heights training? (refer to Ausgrid's training matrix)

How often is this training provided and reviewed?

How do you ascertain workers have appropriate permits?

When are you required to wear fall arrest equipment per the ESRs?

How do you verify any safety equipment used for working at heights is maintained and safe to use?

Are controls for working at heights noted in the SWMS?

Be Safe HG18 Workplace Substances

Is your section involved with workplace substances?

If so, where are risk assessments stored for workplace substances? (ChemAlert) Give examples.

Using ChemAlert, can you demonstrate how you would access and find SDSs for substances being used by your workgroup?

Do all workers have ready access to applicable SDS for workplace substances?

Are the SDS current? (5 years or less from manufacturer's issue date)

Have you developed a Workplace Substances Register for your workgroup?

When was your register last reviewed and updated?

What is the process if you require a new chemical/substance for your section?

How do you store, handle and transport workplace substances safely?

Are workplace substances being correctly stored?

Are all workplace substances in containers and transfer systems clearly identified with a label to prevent inappropriate use?

How do you dispose of workplace substances safely?

Are you aware of Environmental Guideline EG 120 Waste and EGN 323 Waste Database and where to find them?

Is there a manifest of dangerous goods and/or hazardous substances for this depot? Show me. (Emergency Information Cabinet)

How are workplace substances monitored in regard to health monitoring?

Be Safe HG19 Ergonomics

What tasks or activities in your section will involve ergonomic set-up and job design?

Have you identified any poor ergonomic design in your work area?

What did you do?

How are risks assessed for these tasks and activities? (e.g. TRIM file Health & Safety, Inspections, Ergonomic Workstation Checklist,

)

Has an Ergonomic Workstation Checklist been completed for all office based workers?

Has an Office Safety Check and Awareness (OSCA) been periodically completed by office based workers?

Are records kept? (e.g. TRIM file Health & Safety, Inspections, OSCA, )

Have workers been trained in safe manual handling and how to set up a workstation?

Are records kept?

Are workers aware of the "Workplace Stretching Program" and the "Movement Preparation Program"?

Be Safe HG20 Lead

Does your section work with lead?

Give examples of where your workgroup is exposed to lead.

Do you know if the lead work your workgroup performs is classed as 'lead risk work'?

If so, what should be considered while doing the risk assessment for working with lead?

How would you control those risks?

How do you implement, maintain and review the control measures so that they remain effective?

Is reference to the 'lead risk work' and it's controls made in the HAC and SWMS?

What consultation, if any, have you experienced with regard to lead work?

How do you control the risk of contamination to others? (e.g. customers, passers by, the environment)

What health monitoring is completed for workers who work with lead?

What consent must be obtained before health monitoring?

If someone returns a high level of lead in a blood test what has to happen?

What records are kept in relation to incidents involving lead?

To whom are they provided?

Be Safe HG21 Synthetic Mineral Fibre

Does your section work with synthetic mineral fibre (SMF)?

If so, what are the typical products that contain SMF?

What are the factors that should be considered when conducting risk assessments when working with SMF?

What is the difference between bonded and unbonded SMF with regard to risk assessment?

What controls are required for working with SMF?

Do the applicable SWMS cover off on the required safe handling controls for SMF?

Has your section been consulted concerning the risks involved and the development and implementation of suitable controls with SMF?

What PPE is provided for your staff who work with SMF?

Have your workers been trained in safe handling and awareness of SMF?

What health monitoring is completed for workers who are exposed to/work with SMF?

Be Safe HG22 Radiation

Does your section's work expose your workers to radiation?

If so, what are examples of radiation hazards at Ausgrid?

What risk assessments are completed by your staff with regard to radiation hazards?

Are radiation hazards identified in applicable SWMS with appropriate controls?

How do your staff control those risks?

What training have your staff had to safely control the risk of radiation?

How often does this training occur?

What health monitoring is completed for workers who are exposed to radiation?

What special risk management concerning radiation is required for people who have Medical Electrical Devices (MEDs) or Medical Metallic Implants?

Do you have any staff with these conditions?

Are records kept? (Be Safe HG22.1F Pre-Employment Check for MEDs and Implants Form)

Be Safe HG23 Noise and Hearing Hazards

Is your section affected by noise in their day to day activities?

If so, are your staff exposed to excessive noise levels above the Noise Exposure Standard? (Noise above 85dB averaged over an eight work hour shift or a peak noise level of 140dB(C). These two levels (the average and the peak) are the Noise Exposure Standard.)

What risk assessment is required when working with excessive noise?

Who is responsible for doing these risk assessments?

Are records kept? (e.g. TRIM file Health & Safety, Risk Management,

)

What controls are put in place for excessive noise?

Has adequate signage been installed where there is a possibility of excessive noise?

Have your workers been provided with hearing testing to assess hearing loss?

Who is required to undergo hearing testing?

What is the frequency for hearing testing?

Are records kept? (e.g. TRIM file Health & Safety, Health Monitoring,

)

Have the plant and equipment that your section uses been tested for noise emissions?

Do you know what the noise level emissions are for plant and equipment used by your workgroup?

How are workers made aware of the noise levels of the plant and equipment they use and are exposed to?

Is there a possibility of your workers experiencing 'acoustic incidents'?

What do your workers do in this situation?

What do you do in this situation?

Be Safe HG24 Hot and Cold Environments

Does your section work in hot or cold environments?

If so, what should be considered when doing risk assessments for work in hot or cold environments?

What are the facilities/equipment to be put in place when working in hot or cold environments?

What are the emergency procedures for heat related illnesses?

What are the emergency procedures for cold related illnesses?

Be Safe HG25 Pathogens and Toxins

How does Ausgrid manage pathogens and toxins?

Has your workgroup been trained in this hazard guideline?

What are some of the pathogens and toxins that your section could be exposed to?

What are the communicable diseases control measures?

What would you do if someone in your workgroup was exposed to pathogens and toxins?

What are the blood-borne pathogen control measures? (I.e. Blood and bodily fluids precautions)

What are the zoonosis control measures? (I.e. Ross River Virus, Lyssavirus)

What are the venom exposure control measures? (I.e. spiders, snakes)

What are the pandemic control measures?

Are records kept for all these?

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