Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Element 09 Document control and records management
Be Safe Pro09 Document Control
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Can you access the Be Safe documents on The Wire?
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How do you know the Be Safe procedures and forms are up-to-date?
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Have you or your workers identified a need for a new or amended WHS document?
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If yes, has the change been approved? (e.g. TRIM file Health & Safety, Procedures & Processes, Document Initiation/Amendment Request Form)
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Can you explain the process for getting new or amended Be Safe documents approved/published?
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Do you know what the consultation requirements are for new/amended Be Safe documents?
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Where are Technical Standards and drawings stored?
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How is documentation distributed and communicated in your work group?
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Has the documentation been controlled? (i.e. registered, allocated a number, etc.)
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Has obsolete or superseded documentation been removed, filed or archived as appropriate?
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Have you set up your automatic notification announcements from The Wire to receive Safety Advices/Alerts etc?
Be Safe Pro24 Control of WHS Records
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What WHS records should be kept by your section?
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How and where do you store and maintain your records?
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Have you developed a records register for your workgroup? (Indicates where general workgroup WHS records are being stored and maintained)
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Are WHS records being captured in TRIM.
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Do you dispose of any records?
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If so, what type are they and how do you dispose of them?
Element 10 Procurement and contractor management
Be Safe Pro14 Purchasing of Goods
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What purchase plans have you been involved in?
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What do you need to consider before the introduction of new goods?
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How is risk management included in purchasing? (e.g. TRIM file Health & Safety, Risk Management, <Division> <Branch> Risk Assessments, <Year> <Section>)
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What WHS specifications/information needs to be obtained?
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How do you verify purchased goods are compliant?
Be Safe Pro15 Contractor Safety Management
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How do you identify health and safety requirements and develop purchasing specifications before engaging the services of a contractor?
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How do evaluate/assess a contractor's ability to meet health and safety requirements before their selection?
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How are contractors advised of Ausgrid's WHS policy and it's requirements and how do you check that they understand their health and safety responsibilities while performing work for Ausgrid?
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How is this advice to contractors recorded?
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When dealing with contractors how do you inform them of the hazards that they could be exposed to while undertaking the proposed works for Ausgrid?
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How is this communication recorded?
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How are the health and safety requirements for contractors monitored?
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How are contractor's non-conformances raised and monitored?
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Who is responsible for monitoring contractor compliance via audit and workplace inspections?
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Who is responsible for keeping contractor safety management records?
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Are the required Be Safe Pro15 Contractor Safety Management forms being stored in TRIM? (e.g. TRIM file Health & Safety, Risk Management, Contractor Safety Management, <Division> <Branch> <Task Type> <Contract Number> <Name of Company or person contract with> <Year>)
Element 11 Design, construction and commissioning
Be Safe Pro12 Design
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Is there a documented process for establishing a design brief?
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What are the common stages in the design process?
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What design inputs are usually included when developing the design brief from a WHS context?
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Have persons with suitable experience and training been allocated specific Design Authority enabling WHS matters to be managed and controlled in the design process?
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What training/experience does the person with overall WHS Design Authority have?
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Is the person with WHS Design Authority recorded in the design brief?
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Does the design brief articulate that the design will be developed with due health and safety consideration and WHS risk assessment conducted?
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If yes, is there evidence of performing WHS risk assessments during the design stages?
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Are records of these WHS risk assessments being maintained in TRIM as per Be Safe Pro24?
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Does the design brief specify the acceptance criteria for design output?
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Does the customer review and formally accept the design brief?
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Is there a process that demonstrates how compliance to customer's specifications is maintained throughout the design phase? (e.g. design brief - design review - design verification - design validation)
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Are formal reviews periodically conducted throughout the design?
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Do they include all representatives concerned in the design?
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Are records/minutes of design review meetings kept?
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If so, where?
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How do you demonstrate that your designs reflect due consideration of health and safety matters? (i.e. by performing/documenting applicable risk assessments)
Element 12 Maintenance and disposal of network assets, facilities, plant and equipment
Be Safe Pro20 Workplace Inspection, Testing and Monitoring
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What inspections should you carry out in your workplace? (Includes Be Safe Pro17 First Aid and Be Safe Pro26 Personal Protective Equipment and relevant Hazard Guidelines)
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Show current examples.
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Have you developed an Inspection, Testing and Monitoring Register for your workgroup? (e.g. TRIM file Health & Safety, Inspections, <Division> <Branch> Workplace Inspections, Testing and Monitoring, <Subfolder for each workgroup>)
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Where do you maintain the records for inspecting, testing and monitoring? (e.g. TRIM file Health & Safety, Inspections, <Division> <Branch> <name of each inspection> <Year> <Subfolder for each workgroup>)
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Are inspection forms being used specific and tailored to the workplace and type of work being performed by the workgroup?
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Can you confirm that there are regular checks of engineering controls, including safety devices, e.g. guards, exhaust systems, etc.?
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Are facilities and amenities inspected and monitored?
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Show examples.
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Are emergency and fire protection equipment, exit signs and alarm systems inspected, tested and maintained at regular intervals?
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As part of the inspection process, how do you check that identified corrective/preventive actions are actioned and followed up?
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How do you verify persons conducting inspecting, testing and monitoring are suitably qualified and competent?
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Is inspection, measuring and test equipment appropriately calibrated, maintained and stored?
Be Safe Pro26 Personal Protective Equipment
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What are your responsibilities concerning PPE for your section?
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What PPE is required for your section?
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Are you doing periodic (6 monthly) inspections and maintenance of PPE issued to workers? (e.g. TRIM file Health & Safety, Inspections, Personal Protective Equipment, <Year> <Section>)
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How do you monitor proper PPE usage, storage and maintenance on site?
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What training is available for the PPE in use in your section?
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Have you any records of this training?
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Is any new/updated PPE accompanied with a training course?
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If so, show examples.
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Do any of your staff use alternative footwear?
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Has this been recorded and authorised on the appropriate form? (Be Safe Pro26.4F)
Be Safe Pro28 Lock Out Tag Out
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Do you have any plant and equipment that the LOTO procedure applies to?
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What is the LOTO procedure for?
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Who is allowed to remove the tags/locks?
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Are workers trained in the LOTO procedure?
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Show evidence of the process being used.
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What locks, forms/tags are used in this process?
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Are appropriate safety signs displayed for this plant and equipment?
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Are records kept?
