Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Element 05 Management of change

Be Safe Pro13 WHS Change Control

  • Are you planning to purchase new equipment/chemicals; are you considering changes to the work environment/work processes; has Legislation changed?

  • If so, what needs to be considered? (i.e. Identify hazard, analyse risk, prioritise risk, consider risk acceptability, control risk etc)

  • What form is used to manage the change and to whom should it be forwarded? (e.g. TRIM file Health & Safety, Risk Management, Management of Change Forms, <Be Safe Document Number> <Description of Issue/Change>)

  • Any examples?

  • What other things do you need to remember regarding changes? <br>(e.g. Does this mean other processes need to be updated?<br>Does this mean training programs need to updated?<br>Who do we need to communicate this change to and how?<br>Who is checking that the change was successfully implemented?<br>Who needs to be consulted regarding change?)

Element 06 Health and fitness for work

Be Safe Pro17 First Aid

  • Is there a first aid plan for your area? (Be Safe Pro17.2F)

  • If so, how does it apply to you? (e.g. TRIM file Health & Safety, Risk Management, First Aid Planning, <Depot/Site Name>)

  • When was the first aid plan last reviewed? (at least annually)

  • How do you assess your section's first aid needs?

  • What first aid resources are used in your section?

  • Does your work area have a First Aid room?

  • Are first aid kits and posts clearly identified?

  • Are first aid kits being inspected/maintained?

  • Are first aid kit inspection records being stored in TRIM?

  • Does your work area have an Automatic Electronic Defibrillator (AED)?

  • Does your work group have access to field AED units?

  • Are AEDs and AED posts clearly identified?

  • Are AEDs being inspected/maintained?

  • Are AED inspection records being stored in TRIM?

  • Who is your first aid officer/occupational first aid officer?

  • Is their training current?

  • How do you let your workers know of first aid requirements?

  • Are first aid training records kept?

  • If yes, by whom?

  • Is the First Aid Plan displayed on the notice Board?

Be Safe Pro21 Return to Work Program

  • Is the 'Return To Work Program' poster on the safety notice board?

  • What must happen immediately after an injury? (Include timeframes for each action.)

  • What information does the Workers Compensation section require before payment for injury expenses can commence?

  • How do you ascertain this information has been provided?

  • Do you know who your RTW co-ordinator is?

  • Who and what is involved with the worker's injury management and return to work?

  • When is injury management complete?

Be Safe Pro27 Health Monitoring

  • What health factors should be monitored in your section?

  • Have you any examples?

  • Who is responsible for identifying hazards for which health monitoring must be considered in your work area?

  • Have your workers been consulted on health monitoring?

  • What systems are in place and how would you check this monitoring happens?

  • What records should be maintained? (e.g. TRIM file Health & Safety, Health Monitoring, Register, Potential Exposure to Hazardous Substances <Year>)

  • Are health monitoring reports obtained?

  • Are they provided to the respective worker?

Element 07 Training, competency and behaviour

Be Safe Pro08 Training and Competency

  • What training have you received regarding WHS?

  • Can you confirm this?

  • How do you find what training your staff require?

  • Do you know how to access the 'Ausgrid Training Matrix'?

  • Have your workers received all their required training per the matrix?

  • Do you have a current training plan for your workers?

  • If so, are all your staff included on it?

  • Is the plan reviewed periodically when there are updates/changes to plant or processes and to verify completed training is recorded?

  • Does the plan record all health and safety training needs for each individual?

  • How can you verify the understanding and competency of your workers after they have completed health and safety training?

  • What tasks within your section have been identified as having special training requirements impacting on health and safety?

  • How are your workers trained in these requirements?

  • What health and safety refresher training is required for your workers?

  • Are your section's tasks allocated according to the capability and level of training of your workers?

  • How?

  • Have all your workers been inducted into their positions?

  • What does this involve? Show evidence.

  • How do we check the skills and competencies of those receiving the training and those providing the training?

Element 08 Consultation and communication

Be Safe Pro06 Consultation

  • Why and when are you to consult ( in a WHS context)?

  • Who should be consulted?

  • Have you any examples of consultation? (ask for evidence)

  • Have you ever been involved in the development or review of risk policies, procedures or SWMS/HACs (in other words have you ever been consulted regarding these documents)?

  • If so, describe your experience.

  • Is your work group represented by a Health and Safety Committee (HSC) and/or Health and Safety Representative (HSR)?

  • Has your workgroup adopted the 'other arrangements' option?

  • Has a consultation statement been developed and is it displayed?

  • Has the workgroup agreed to the formal consultation arrangements? (e.g. TRIM file Health & Safety, Committee and Meetings, H&S Committee, Constitutions for Regional Health & Safety Committees, <Region>, Also displayed on Safety Notice Board and accessible on The Wire)

  • Do the employee representatives (HSCs and HSRs) have the required training?

  • Did employees elect their current HSR and HSR representatives? Can you name them?

  • Are records of this election process maintained in TRIM?

  • Do you know where to find current copies of the HSC minutes? (e.g. TRIM file Health & Safety, Committee & Meetings, H&S Committee <Region> <Year>)

Be Safe Pro07 Communication

  • What WHS communication is there? (Safety Interactions - e.g. TRIM file Health & Safety, Programs, <Division> <Branch> Safety Interactions, <Year> <Section> <Name of person> <Date> <Name/Description>) (other e.g. Safety Alerts, Safety Advices found on The Wire)

  • Do you perform Safety Interactions?

  • Do you receive Team Briefs?

  • Do you conduct Group Meetings/Team Briefs/Toolbox talks?

  • What information do you use for these and from where do you collect it? (i.e. Team Brief portal on The Wire)

  • Do you discuss WHS matters at your Team Briefs?

  • Are records kept of your meetings?

  • Do the records show what was discussed, who attended, any issues raised by workers, etc?

  • How do you know that the message has been understood?

  • What health and safety information do we receive from external parties and what do we do with it?

  • How do you communicate this information to your workers?

  • What health and safety information do we forward to external parties and how often?

  • How do you deal with health and safety complaints, both internal and external?

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.