Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Element 05 Management of change
Be Safe Pro13 WHS Change Control
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Are you planning to purchase new equipment/chemicals; are you considering changes to the work environment/work processes; has Legislation changed?
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If so, what needs to be considered? (i.e. Identify hazard, analyse risk, prioritise risk, consider risk acceptability, control risk etc)
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What form is used to manage the change and to whom should it be forwarded? (e.g. TRIM file Health & Safety, Risk Management, Management of Change Forms, <Be Safe Document Number> <Description of Issue/Change>)
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Any examples?
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What other things do you need to remember regarding changes? <br>(e.g. Does this mean other processes need to be updated?<br>Does this mean training programs need to updated?<br>Who do we need to communicate this change to and how?<br>Who is checking that the change was successfully implemented?<br>Who needs to be consulted regarding change?)
Element 06 Health and fitness for work
Be Safe Pro17 First Aid
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Is there a first aid plan for your area? (Be Safe Pro17.2F)
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If so, how does it apply to you? (e.g. TRIM file Health & Safety, Risk Management, First Aid Planning, <Depot/Site Name>)
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When was the first aid plan last reviewed? (at least annually)
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How do you assess your section's first aid needs?
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What first aid resources are used in your section?
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Does your work area have a First Aid room?
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Are first aid kits and posts clearly identified?
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Are first aid kits being inspected/maintained?
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Are first aid kit inspection records being stored in TRIM?
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Does your work area have an Automatic Electronic Defibrillator (AED)?
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Does your work group have access to field AED units?
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Are AEDs and AED posts clearly identified?
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Are AEDs being inspected/maintained?
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Are AED inspection records being stored in TRIM?
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Who is your first aid officer/occupational first aid officer?
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Is their training current?
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How do you let your workers know of first aid requirements?
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Are first aid training records kept?
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If yes, by whom?
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Is the First Aid Plan displayed on the notice Board?
Be Safe Pro21 Return to Work Program
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Is the 'Return To Work Program' poster on the safety notice board?
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What must happen immediately after an injury? (Include timeframes for each action.)
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What information does the Workers Compensation section require before payment for injury expenses can commence?
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How do you ascertain this information has been provided?
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Do you know who your RTW co-ordinator is?
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Who and what is involved with the worker's injury management and return to work?
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When is injury management complete?
Be Safe Pro27 Health Monitoring
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What health factors should be monitored in your section?
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Have you any examples?
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Who is responsible for identifying hazards for which health monitoring must be considered in your work area?
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Have your workers been consulted on health monitoring?
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What systems are in place and how would you check this monitoring happens?
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What records should be maintained? (e.g. TRIM file Health & Safety, Health Monitoring, Register, Potential Exposure to Hazardous Substances <Year>)
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Are health monitoring reports obtained?
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Are they provided to the respective worker?
Element 07 Training, competency and behaviour
Be Safe Pro08 Training and Competency
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What training have you received regarding WHS?
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Can you confirm this?
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How do you find what training your staff require?
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Do you know how to access the 'Ausgrid Training Matrix'?
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Have your workers received all their required training per the matrix?
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Do you have a current training plan for your workers?
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If so, are all your staff included on it?
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Is the plan reviewed periodically when there are updates/changes to plant or processes and to verify completed training is recorded?
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Does the plan record all health and safety training needs for each individual?
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How can you verify the understanding and competency of your workers after they have completed health and safety training?
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What tasks within your section have been identified as having special training requirements impacting on health and safety?
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How are your workers trained in these requirements?
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What health and safety refresher training is required for your workers?
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Are your section's tasks allocated according to the capability and level of training of your workers?
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How?
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Have all your workers been inducted into their positions?
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What does this involve? Show evidence.
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How do we check the skills and competencies of those receiving the training and those providing the training?
Element 08 Consultation and communication
Be Safe Pro06 Consultation
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Why and when are you to consult ( in a WHS context)?
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Who should be consulted?
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Have you any examples of consultation? (ask for evidence)
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Have you ever been involved in the development or review of risk policies, procedures or SWMS/HACs (in other words have you ever been consulted regarding these documents)?
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If so, describe your experience.
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Is your work group represented by a Health and Safety Committee (HSC) and/or Health and Safety Representative (HSR)?
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Has your workgroup adopted the 'other arrangements' option?
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Has a consultation statement been developed and is it displayed?
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Has the workgroup agreed to the formal consultation arrangements? (e.g. TRIM file Health & Safety, Committee and Meetings, H&S Committee, Constitutions for Regional Health & Safety Committees, <Region>, Also displayed on Safety Notice Board and accessible on The Wire)
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Do the employee representatives (HSCs and HSRs) have the required training?
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Did employees elect their current HSR and HSR representatives? Can you name them?
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Are records of this election process maintained in TRIM?
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Do you know where to find current copies of the HSC minutes? (e.g. TRIM file Health & Safety, Committee & Meetings, H&S Committee <Region> <Year>)
Be Safe Pro07 Communication
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What WHS communication is there? (Safety Interactions - e.g. TRIM file Health & Safety, Programs, <Division> <Branch> Safety Interactions, <Year> <Section> <Name of person> <Date> <Name/Description>) (other e.g. Safety Alerts, Safety Advices found on The Wire)
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Do you perform Safety Interactions?
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Do you receive Team Briefs?
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Do you conduct Group Meetings/Team Briefs/Toolbox talks?
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What information do you use for these and from where do you collect it? (i.e. Team Brief portal on The Wire)
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Do you discuss WHS matters at your Team Briefs?
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Are records kept of your meetings?
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Do the records show what was discussed, who attended, any issues raised by workers, etc?
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How do you know that the message has been understood?
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What health and safety information do we receive from external parties and what do we do with it?
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How do you communicate this information to your workers?
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What health and safety information do we forward to external parties and how often?
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How do you deal with health and safety complaints, both internal and external?
