Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Element 13 Emergency preparedness and response
Be Safe Pro16 Emergency Preparedness and Response
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Is there appropriate signage in your area for effective response to an evacuation alarm or directive? (e.g. evacuation assembly point, exit signs, emergency evacuation drawings)
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Where are your primary and secondary evacuation assembly points?
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Who is on your Emergency Planning Committee (EPC) for the depot/site and what do they do? (Site Manager/s, Management Representatives, Chief Warden, Site Environmental Officer, Property Compliance Officer, etc)
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What is an ECO and what does it do? (Emergency Control Organisation - Chief Warden and Wardens)
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Who is on the ECO for your area? (Names of Chief Warden, Wardens etc)
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What is your role during an emergency incident?
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Where would you find the information re your role? (Be Safe Pro16, local Emergency Plan)
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Who needs to know about the Emergency Plans for your area?
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How do you ascertain the Emergency Plans are received and understood by these people?
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Where would you find a copy of the Emergency Plan? (The Wire, from a member of the ECO, Emergency Information Cabinet)
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Where do you find the Emergency Guides (Flip Charts), Emergency Evacuation Drawings and ECO Posters? (EIS Board)
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Do you think he location of the EIS Board is suitable?
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If you wanted an extra EIS Board or to change the location of the EIS Board who would you notify?
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Have workers been inducted in the depot/site Emergency Plan?
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Are you able to show me some of these inductions?
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Are you responsible for storage of hazardous chemicals?
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If so, have you identified the suitability of spill control material required for each hazardous chemical?(e.g. lead acid batteries require vermiculite, sand or similar)
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Are there suitable amounts of spill control material for the quantity of hazardous chemicals stored?
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Is the spill control material stored in a readily accessible location?
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Have you developed plans for response to fire, spill or harmful physical contact for hazardous chemicals under your control?
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Are these plans available to your workers?
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Have your workers been trained in an appropriate emergency response relevant to the hazardous chemicals you are storing? (e.g. oil spill, release of gas)
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Do you practice your emergency response?
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Do you review your work activities to use products with less potential to cause an emergency incident or to have less environmental impact?
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If so, can you provide some examples.
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Have the fire extinguishers and other emergency equipment in your area been assessed for suitability (relevant to the type of hazardous chemical) and location by a competent person?
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Where can you find the emergency documentation? (e.g. TRIM file Health & Safety, Risk Management, Emergency Preparedness, <Depot/Site Name> OR via The Wire OR displayed on the EIS)
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What method do you use to report an emergency incident on the depot/site?
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Aside from your line manager and Safety Advisor, who else do you send copies of the report to? (Chief Warden and Site Manager)
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Do your workers work in substations or remote sites?
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If so, what methods do you employ to manage their safety during an emergency incident?
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Who needs to have a PEEP? (Personal Emergency Evacuation Plan)
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Who devises the PEEP? (Chief Warden, Superintendent, worker)
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Are there any examples available? (e.g. TRIM file Health & Safety, Risk Management, Emergency Preparedness, <Depot/Site> <site prefix>, Be Safe Pro16.3F <Date>)
Element 14 Public safety and Element 15 Incident management
Be Safe Pro18 WHS Incident Management
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Have you consulted with the workgroup to identify the types of incidents that may occur based on work activities and put plans in place to prevent these from occurring?
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Do you have first aid procedures, training and equipment in place?
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Do you have emergency response procedures, training, contact lists and equipment in place?
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Is emergency/first aid/communication equipment in good order, up-to-date/serviced, working and readily available?
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Is there a maintenance plan for emergency/first aid/communication equipment?
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After an incident/injury, what are the three main processes to keep the site secure and people safe? (1. Evacuate and Contain, 2. First Aid and Preserve Life, 3. Shut Down and Secure)
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Do you know how to report an injury/incident?
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Please explain the process.
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What happens after the incident?<br>a) Employee Assistance Program (EAP)<br>b) Investigations<br>c) External reporting<br>d) Safety Alerts/Advices
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What is the definition of a 'notifiable incident'?<br>(ie, notifiable incident means:<br>a) the death of a person;<br>b) a serious injury or illness of a person; or<br>c) a dangerous incident).
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Are you aware of Ausgrid's Employee Assistance Program?
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When would you use it?
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Who is responsible to initiate it?
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Is the EAP Poster displayed locally?
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Have workers been issued with a copy of the 'Notifiable Incident Pocket Guide'?
Be Safe Pro19 Incident Investigation
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Do you understand the investigation process for injuries/incidents?
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What investigation levels are there and what distinguishes them?
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What is your involvement in relation to investigations?
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How do you conduct an investigation and who is responsible for the implementation?
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Have you got any examples? (e.g. TRIM file Health & Safety, Incident Management - Level 2 or 3 Investigation, <Year> <Subfolder for each investigation>)
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How do you report the investigation and review the effectiveness of the corrective actions (if any)?
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Are the corrective actions derived from the investigation process discussed with affected personnel before they are implemented?
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What happens after the investigation?
Be Safe Pro22 Auditing (Questions for HSE Division)
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Does the Audit Procedure cover:<br>a) audit scope and purpose;<br>b) audit frequency;<br>c) audit methodologies;<br>d) auditor selection, independence, competencies and responsibilities;<br>e) input from a representative sample of personnel; and<br>f) the reporting of results?<br>Comments:
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Is there an audit schedule?
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What does it cover?
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What reporting is carried out after the completion of WHS audits?
Be Safe Pro23 Corrective and Preventive Action
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What is the process for raising corrective and preventive action and who is responsible?
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What methods are available for managing corrective actions?
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Do you know how to use the Ausgrid Work Improvement Notice (WIN) Database in relation to raising and processing WINs?
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If not, I'll show you......
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How is responsibility assigned and to whom?
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Have you received or raised any Hazard Alerts?
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Can you explain the Hazard reporting process?
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Show examples.
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Have you ever identified a need for WHS corrective/preventive action?
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If yes, what did you do and what was the outcome?
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How do you check identified corrective/preventive actions are prioritised, actioned, monitored and implemented?
Be Safe Pro25 Management System Review
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Are you aware of the Management System Review (MSR) meetings that take place?
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Do you know what these meetings are for and what is discussed/analysed?
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Do you know how often they are held?
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Who is involved in these meetings?
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What reports and feedback to workers are generated through these meetings that may affect your section?
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What actions/improvements to performance have arisen from any recommendations out of the Management Review?
