BEST health checks audit - Stock modules

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

BEST stock guides audit.

• Centre Name

• Centre Number

Booking in and recording of the delivery details.

• Is there a dedicated point of contact for goods inwards assigned for the day / shift?

  Yes

  No

• Please record the POC's name, role and employee number: -

• Check with a minimum of 2 team members at random, are they aware of the POC for the day / shift?

  Yes

  Only 1

  No

• Check the booking in sheet, is the correct booking in reference being provided to suppliers? It should be: Centre Number/POC initials/4 Digit Date/Rolling 3 digit number. E.g 141LF0803001

  Yes

  No

• Is the booking in sheet being correctly completed? (All fields complete)

  Yes

  No

  N/A

• Purchase order number, supplier name, number of outers (boxes/pallets/trollies) and the delivery reference are the minimum requirements.

Warehousing & Storage

• Has a plan of the storage areas been created and have the GCs selected the correct type of storage as per the guide?

  Yes

  No

  N/A

• Has the plan been placed as a minimum in the storage area or as near as reasonably practical?

  Yes

  No

• Has the stock been stored in the correct places in the storage areas as per the centre plan?

  Yes

  No

• Is the plan being followed by all team members?

  Yes

  No

• For example, is stock being stored / returned to the correct areas? Check against the centres storage plan.

• Are all staff aware of their departments storage areas? (Check a sample)

  Yes

  Some

  No

• Are relevant health & safety procedures being followed?

  Yes

  No

  N/A

• For example, are high visibility vests being worn in delivery yard areas.

• Are the forklifts and powered pallet trucks stored in safe locations when not in use?

  Yes

  No

  N/A

• If stock is in temporary outside storage, has all inside storage been filled and utilised effectively?

  Yes

  No

  N/A

• If any stock is stored outside, has it been adequately covered?

  Yes

  No

  N/A

• Are all containers neat and tidy, labelled with clear walkways?

  Yes

  No

  N/A

• Has the planning meeting and actions document been filled out correctly?

  Yes

  No

• Has the planning matrix and checklist been used properly?

  Yes

  No

Goods in receipting including hub & CDC deliveries.

• Is the stock in a suitable location before being receipted? (Check against Centres Storage plan)

  Yes

  No

  N/A

• Does the GC's concertina file have a selection of drivers manifests filed in the front? <br>Are the teams aware of what and where to sign when accepting a hub delivery?

  Yes

  No

• The concertina file, where the centre files the delivery notes for each period, should contain the Driver manifests in the very front compartment which accompany deliveries from the Hub and CDC.

• Are all Delivery notes on site correctly stamped? (Check a sample of delivery notes in the concertina file and currently in progress)

  Yes

  No

  N/A

• Every delivery note should be stamped but this should not obscure any important information such as the delivery reference and information pertaining to the products and quantities delivered.

• Please sign here to complete the audit.

  Sign

• Please email your completed survey to: Project.Best@wgcl.co.uk, the GCM, yourself and the ROD.