• Client / Site

  • Tenant

  • Property

  • Location
  • Prepared by

  • Conducted on

  • Any tenant contacts / personnel?

Health & Safety

  • Asbestos Survey

  • Asbestos Management Plan

  • Fire Risk Assessment

  • H&S Risk Assessment

  • Risk Assessments considered satisfactory?

  • Periodic fixed wire test certificate (5 yr)

  • Air conditioning Inspection certificate (if applicable)

  • Is there air conditioning?

  • Is the refrigerant R22?

  • Please specify other refrigerant if known. (Usually noted on external condenser)

  • Any other H&S comments

  • Fire extinguisher date of last test

  • Note below (or add photo) of any issues with extinguishers (eg. Not serviced, not mounted on wall, wrong type etc)

  • Extinguisher issues:

General Information

  • Identify where the water stop cock is

  • Add media

  • Is the property occupied?

  • If vacant, doe the property comply with insurers requirements?

  • Electricity meter serial no. and reading

  • Gas meter serial no. and reading

  • Water meter serial no. and reading

  • Are all the tenants trading?

  • Do uses comply with the lease?

  • Have any tenant alterations been carried out of which you are not aware?

  • Add a photo or any comments on alterations you were not aware of

  • Alterations comments:

Condition - repair & redecoration


  • Internal tenant areas (add comments):

  • Add photos of tenant areas:

  • Landlords common areas (if applicable):

  • Add photos of L/L common areas:


  • Roof(s):

  • External walls:

  • Windows / doors:

  • Gutters / downpipes:

  • External paved surfaces / landscaping:

  • General external decorative condition

  • Add photo(s) of external areas:


  • Are there any vacant units in the vicinity?

  • Which units and where?

  • Take photo of an agent board on vacant units

  • Record in brief any on site discussions:

  • Record any useful contact information, tel nos, key holders etc:

  • Action to be taken on return to office:

  • Signature of managing agent:

  • Signature of tenant contact to confirm attendance (if applicable)

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.