Walkways, Access Routes and Work Areas (General)

  • In good condition, clearly marked and clear of parts, materials, other tripping hazards

  • Adequately segregated from traffic

  • Free from oil, water, grease and other slipping hazards and clearly signed

  • Pipes/Cables arranged so as not to cause tripping hazards

  • Clean and clear of litter

  • Cable ducts, manhole/drain covers, fire hydrant covers intact and not causing a tripping hazard or obstruction

  • All signs, white lines and other warning notices present and in good order

  • All waste stored in appropriate skips and wheelie bins

Facilities (General)

  • Roofs free from leaks

  • Walls damaged

  • Adequate lighting in the area (i.e no bulbs/tubes out)

  • Electrical installations sound

  • Temperature/ventilation adequate

  • Cleanliness of areas to required standard/free from litter and clutter

  • Corridors and aisles clear from obstructions and trailing cables

  • Staircases in good general condition, showing no damage and with valid inspection date (where identified)

  • Fire Exit doors working correctly and not wedged open

  • Furniture in good condition and free from faults

Emergency Arrangements

  • First Aid arrangements poster displayed (on the H&S Notice Board) and up to date?

  • First aid kits fully stocked and clearly labelled/accessible

  • First aid items within ‘use by’ date

  • Fire evacuation notice displayed and in date

  • Fire alarm system tested on weekly basis and documented (check Fire Log Book held in the Safety & Estates Office)

  • “Break Glass” call points in good working order (casing not broken or cracked etc.)

  • Emergency lighting in good working order (indicator light illuminated)

  • Last Fire Evacuation undertaken within 6 months (confirmed with Safety & Estates)

  • Fire extinguishers in good order and within inspection date (12 months) and signs displayed indicating the type of fire extinguisher

  • Fire Hydrants marked yellow to ease identification and check tested within last 12 months. (Check Fire Log Book in Safety & Estates office). Locations of Fire Hydrants: 17 Road North End corner of Repair Shop, 17 Road adjacent to the Stores, 17 Road South East corner of Repair Shop (currently out of action)

Tools and Equipment

  • Lifting equipment in date & tagged

  • Staging, ladders & load bearing equipment in date & tagged

  • Ladders secured when not in use

  • Pressure vessels in date
    guidance: steam boilers and steam ovens - every 14 months
    steam pressure plant - every 26 months
    hot water boilers (above 100°C) - every 14 months
    air pressure plant - every 26 months
    air conditioning plant (above 25 kW) - every 48 months
    refrigeration plant (above 25 kW) - every 48 months
    other pressure systems - every 26 months.

  • All work equipment is in good working order and portable equipment within PAT test date. If equipment is newer than 12 months old, check for indication of date purchased displayed.

  • Machine guarding adequate in place and machine isolators locked off

  • Keys removed from powered plant when not in use

  • Equipment not in use parked/stored correctly and safely

  • Tools maintained/free from damage and fit for purpose

  • Furniture adequately maintained

  • Manual handling aids used correctly as required


  • All door codes changed within a reasonable time period to prevent unauthorised access

  • Staff are wearing valid identification badges

  • Are contractors wearing valid identification badges

Staff Working Practices

  • Depot Protection and Isolation padlocks used correctly

  • Personal protective equipment worn correctly and stored correctly when not in use

  • Staff complying with E2 requirements (where observed)

  • Materials, tools & equipment stored appropriately (heavy items near floor etc.)

  • Flammable items stored away from any heat sources

  • Hazardous/harmful materials adequately stored/identified/assessed

  • Isolation barriers used to prevent access during lifting operations


  • Racking undamaged and fit for purpose

  • Pollution Prevention: Spill kits available where required and sealed

  • Hazardous Substances are used correctly and stored correctly when not in use (where observed)

Energy and Environment

  • Large absorbent pads / spills kits are available to prevent spills from reaching the sewer

  • Waste correctly segregated and being disposed of in correct manner

  • Waste containers clearly marked with contents / colour coded and stored within designated recycling areas

  • Lights are turned off in rooms not being used

  • Compressed air leaks are not audible (hissing); and air compressor is operating at or under 7 bar

  • Radiant heaters are not ‘on’ when ambient temperature is high (late spring, summer and early autumn months)

  • Shed doors are shut during winter/cold periods to prevent heat loss

  • Taps are turned off correctly and are free of leaks

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