BOC Management Golden Rules Review

Audit Title

Site Reviewed

Reviewing Managers Name:

Check for awareness of Golden Rules in general and Incident Reporting specifically: 􀂃 Check to confirm that significant learnings from incidents have been communicated to site and acted on 􀂃 Check for sharing of Lessons From Incidents resources on Health& Safety notice boards

Make the following observations: 􀂃 Process for dealing with unsafe condition or act that has potential to cause significant harm to people 􀂃 Process for reporting and managing incidents and the actions arising 􀂃 Review of recent incidents on site 􀂃 Examples of learnings applied from local incidents 􀂃 Examples of learnings applied from incidents elsewhere

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Check for awareness of Golden Rules in general and Driving & Vehicles specifically: 􀂃 Vehicles operated within the speed limit and at speeds that are safe forthe prevailing weather, traffic or road conditions 􀂃 Seatbelts are worn in all seating positions at all times whilstthe vehicle is moving 􀂃 Check that vehicles are fit for purpose and in safe working order 􀂃 Check that vehicles do not exceed manufacturer’s load specifications 􀂃 Check that loads are correctly secured 􀂃 Check for loose items in the cab that may act as a distraction.Loose items include: phones, CD’s, navigation systems, food & drink containers

Make the following observations: 􀂃 Policy and arrangements for ensuring drivers are not under the influence of alcohol or drugs 􀂃 Policy and arrangements for ensuring that drivers are not suffering from fatigue or tiredness 􀂃 Policy and arrangements for ensuring that drivers are not exposed to risk due to mobile phone use and distraction 􀂃 Arrangements for safe separation distances when driving [3 second gap between vehicle in front] and safe reversing [use of cones whenever reversing a bulk tanker; get out and look if unsure in general]. 􀂃 Arrangements for driver training including “Staying in Control DVD”and rollover training for bulk drivers. 􀂃 Familiarity and compliance with the “Delivery Vehicles (DEL)”Management Systems ?

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Check for: 􀂃 Awareness of Golden Rules in general and Permit to Work specifically 􀂃 Any hazardous work in progress without a permit (including contractor work) 􀂃 A copy of the permit at the work location and any necessary supporting documents reference on the permit, e.g. certificates for excavations, pipework isolation, electrical isolation and planning checklists 􀂃 Check Permits adequately define the scope of work, hazards and risk controls, are issued and accepted by authorised persons and have been monitored and where applicable closed out 􀂃 List of authorised issuers for permits and supporting forms/certificates displayed 􀂃 Areas identified on site where hot work permits & confined space permits are required 􀂃 Conditions on Permit and are they being complied with by all 􀂃 Cross references made on the Permit to other relevant existing permits 􀂃 Inspection of the workplace prior to issue of permits and periodically during work. 􀂃 Formalised lock-out system for isolation of energy sources 􀂃 Robust Permit close out process prior to return to normal operation

Make the following observations: 􀂃 Confirm that for all hazardous, non-routine work, a Permit to Work is obtained before work commences and complied with 􀂃 Last audit results on the PTW system 􀂃Check for understanding of the permit system, the hazards and the conditions. Has the content of the PTW being communicated to all those involved in the work? 􀂃 Training of employees and contractors on PTW system 􀂃 Arrangements for identifying confined spaces and controlling access

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[REF: IMS-26-19-GROUP : Safe Management of Work at Height] [Australian Workplace health & safety regulation: CLAUSE 34-37] Check for awareness of Golden Rules in general and Working at Height specifically Falls are a major cause of death and serious injury in workplaces. Fall hazards are found in many workplaces where work is carried out at height, for example stacking shelves, working on a roof, unloading a large truck or accessing silos. Falls can also occur at ground level into holes, eg: trenches or service pits. 􀂃 Check for any work taking place at heights of 2 metres or more above the groundand follow up the health and safety arrangements to prevent injury. Ask: Q1. Has a risk assessment been conducted, this could be in the form of a procedure or permit to work for non routine work ? Q2: Are safety controls identified in the Risk assessment or PTW being complied with? Q3: Are personnel performing the work competent e.g. has acquired competency through training, qualification or experience and has the knowledge and skills to carry out the task 􀂃 Check the suitability and maintenance of equipment for working at height, such as scaffolding, mobile access platforms or fall arrest equipment. Have these been verified by a competent person with regards to design, installation and condition? Check: Q1: Are ladders free from corrosion, splitting, cracking, splintering, warping (Ref IMS 26 – 25) Q2: Does any erected scaffolding clearly indicate that the scaffold is "safe-to-use" (eg scaff-tag) (Ref IMS 26 -26) Q3: Are any personnel using mobile work platforms (Cherry pickers, scissor lifts ) have a fall arrest system in place e.g. Lanyard system (IMS 26-27) Check that all persons working at heights are competent to perform the work. Check the Controls around storage and use of ladders

Make the following observations: 􀂃 Work on site that involves work at height and how the risks are managed 􀂃 Risk assessments for working at heights􀂃Emergency arrangements for dealing with a fall from heights (e.g. arrangements for the recovery of a person suspended in a fall arrest harness)

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Check for: 􀂃 Awareness of Golden Rules in general and Lifting Operations specifically 􀂃 Check on the health and safety arrangements associated with anylifting operations. Has the activity been formally risk assessed and suitable safetycontrols implemented? Is a Permit to Work in place for non-routine activities? Alternatively for routine activities is there a Work Procedure or Instruction? 􀂃 Verify that the lifting equipment is ‘fit for purpose’in terms of its design, load capacity, condition and test status. 􀂃 Check that no-one is exposed to risk by working under a suspended load and that the activity is adequately segregated from other activities

Make the following observations: 􀂃 Safety arrangements for any lifting operations underway on site. What factors were considered in organising the work? Is there a formal, documented risk assessment? 􀂃 Verify that operators and other people involved in the lifting operation (e.g. riggers of the load) are competent and authorised for the lifting equipment and lift method to be used

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Check: 􀂃 For awareness of Golden Rules in general and Contractor Management specifically 􀂃 Verify risk assessments of work to be done by contractors to confirm that key hazards have been identified and risk control measures implemented. ArePermits in place for non-routine work? 􀂃 Verify that our contractors’employees are inducted and trained in the relevant hazards and safety requirements of the work, including specialist training where necessary

Make the following observations: 􀂃 Verify understanding of our retained accountability for health and safety of activities even where the task is outsourced to a contractor to perform 􀂃 Ask about the process for selecting internally approved contractors who are competent to safely perform the work specified 􀂃 Ask about arrangements for consulting, co-operating and co-ordinating with contractors around health and safety arrangements for the work to be undertaken [horizontal consultation] 􀂃 Ask about the arrangements for monitoring and supervising contractors during the work [frequency determined by the level of risk]. How is this recorded / demonstrated? 􀂃 Ask about the process for periodic review of contractor safety performance

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􀂃 Check for awareness of Golden Rules in general and EMOC specifically 􀂃 Verify EMOC approvals exist for any work/projects being performed on site 􀂃 Review of recent changes/modifications –verify that both temporary and permanent changes are covered by EMOC process 􀂃 Check for a controlled list of approved personnel who can authorise changes under EMOC 􀂃 Check the EMOC register or log where all changes on site are recorded including supporting documentation on the changes including assessments and approvals 􀂃 Completed hazards checklists/risk assessment associated with changes 􀂃 Appropriate sign-off on the change by site manager and NTCP􀂃Evidence that the change has been inspected, verified and signed off after completion 􀂃 Control and updating of documentation: plot plans, P&IDs and operating procedures 􀂃 Compliance with conditions stipulated for approved changes

Make the following observations: 􀂃 Training records of personnel involved in the EMOC process 􀂃 How emergency changes are authorised and implemented 􀂃 Audit results for EMOC 􀂃 Experience and competency of personnel authorised to review andapprove changes 􀂃 What changes on site are handled at site level and what changes are approved at regional/centre level 􀂃 How minor changes are reviewed and authorised 􀂃 Approval by external regulatory authorities for certain changes