Boden Fleet and Vehicle Audit

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

Fleet and Vehicle Audit

Executive Summary

• undefined

Introduction

• undefined

Scope of Work

• To review the vehicle policies and driver information along with vehicle inspections

Method of Assessment

• Face to Face

  Teams

  Telephone

Policy and Procedures

• Does your audit include policy and procedure review

  yes

  no

• Drivers understand the requirements of the policy

  Yes

  No

  N/A

  Other Comments

• What needs to happen

• Managers understand their responsibilities about their drivers

  Yes

  No

  N/A

  Other Comments

• Managers understand the requirements of the Policy

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

• Employees understand their duties about driving

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

• Percentage of employees who have undertaken driver training

• Percentage of people who have not.

Insurance claims

• Number of insurance claims in the past 12 months

• Value of insurance claims in the last 12 months

• is the rate of claims for drivers reducing - provide numbers in comments

• Is the rate of at fault claims for drivers reducing - provide numbers in comments

• Have all road traffic accidents been investigated

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

• Were all vehicle damage incidents reported within the first 24 hours of occurring

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

• Were all vehicle damage incidents reported using the required reporting system

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

Vehicle Issue

• How was the vehicle provided

• Is there evidence of pre-inspection being undertaken

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

• Were drivers provided with any instructions about the vehicle

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

• Were drivers aware of the driver’s handbook

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

• Are drivers aware of servicing and MOT dates and arrangements

  Yes

  No

  N/A

  Other Comments

• What percentage of vehicle fail the MOT

• Is there a common failure cause - state any frequent causes

• Are vehicle inspections undertaken

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

• Percentage of staff failing to carry out inspections

• Reasons for failures

Driver Behaviour

• Quartex Drive style trends trips utilisation

  Yes

  No

  N/A

  Other Comments

• Managers able to demonstrate they look to reduce journeys

  Select Appropriate documented procedures are in place. Appropriate evidence was provided for inspection. Documented procedures are in place but require improvement. The evidence provided requires improvement. Work in progress. No evidence was provided for inspection. Nothing in place for this item. N/A

  • Appropriate documented procedures are in place.
  • Appropriate evidence was provided for inspection.
  • Documented procedures are in place but require improvement.
  • The evidence provided requires improvement.
  • Work in progress.
  • No evidence was provided for inspection.
  • Nothing in place for this item.
  • N/A

• Number of drivers exceeding the speeding limits

• Trend of speeding incidents

• Number of speeding tickets received for fleet vehicle

• Any disciplinary events relating to poor driver behaviour’s

• Any complaint received about driver behaviors

  Yes

  No

  N/A

  Other Comments

• How many and is there a common complaint

Carbon reduction

• Percentage of electric vehicles