Bollard / Blocker Preventative Maintenance Visits - Interphone

• Customer

• Site Address

• Post code

• Site Number

• Date of Inspection

  Date

• Inspected by

• Site reference (if applicable)

Preventative Maintenance and Safety Check

• Risk assessments and method statements must be carried on all sites to ensure that the risk of injury or fatality is eliminated to users or members of the general public as a result of system design
  
  The Provisions and Use of Work Equipment Regulation (PUWER) requires that Powered machinery is regularly maintained every six months.
  
  MAINTENANCE PROCEDURES - POWERED/AUTOMATIC GATES
  
  Regular preventative maintenance helps to prolong the system and will conserve reliability.
  
  During each Planned Preventative Maintenance service Interphone shall perform the following work:
  
  · Check and record the equipment, its condition and oil levels
  · Take photographs of the equipment to highlight problems and to aid reporting of defects
  · Compliance assessment - Carry out a survey to highlight any areas of concern and offer appropriate recommendations for improvement
  
  Note: If the gate system is deemed to be unsafe, then Interphone shall switch off power and issue a Condemned letter as per Health and Safety Executive, GATESAFE and Door and Hardware Federation advice and guidance as the liability of a unsafe gate rests with the last person to service the system

Bollards / Blocker

• Number of Bollards / Blocker on system

• Number of parking spaces being controlled

• Control type

  open entry, controlled exit

  controlled entry, open exit

  controlled entry & exit

  Other

• Provide details

Standard Preventative Maintenance

• Bollard location (1)

• Barrier direction

  Select entry exit

  • entry
  • exit

• Take a photo of installation and defect

  Media

• Manufacturer

• Model

• Loops fitted

  Yes

  No

• Loops fitted

• IR beams fitted

  Yes

  No

• IR Beams

• Warning lights / Traffic lights fitted

  Yes

  No

• Warning lights

• Signs fitted

• Dimensions of bollard/ blocker (mm)

• Intercom

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details / setting

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

• Condition of Equipment

  Good

  Satisfactory

  Unsatisfactory

• Install Date (if not known - please state UNKNOWN)

• Estimated Lifespan of Equipment

  0-5 years

  6-10 years

  10 years +

• Barrier location (2)

• Barrier direction

  Select entry exit

  • entry
  • exit

• Take a photo of barrier from entrance side of this barrier

  Media

• Manufacturer

• Model

• Loops fitted

  Yes

  No

• Loops fitted

• IR beams fitted

  Yes

  No

• IR Beams

• Warning lights / traffic lights fitted

  Yes

  No

• Warning lights

• Safety Edges fitted

  Yes

  No

• Safety edges

• Signs fitted

• Dimensions of bollards (mm)

• Intercom

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

Additional Barriers

• Additional barriers

  Yes

  No

• Barrier location (3)

• Barrier direction

  Select entry exit

  • entry
  • exit

• Take a photo of barrier from entrance side of this barrier

  Media

• Manufacturer

• Model

• Loops fitted

  Select Yes No

  • Yes
  • No

• IR beams fitted

  Select Yes No

  • Yes
  • No

• Warning lights fitted

  Select Yes No

  • Yes
  • No

• Correct and adequate signage

  Select Yes No

  • Yes
  • No

• Length of barrier (mm)

• Operating Equipment

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

• Additional barriers

  Yes

  No

• Barrier location (4)

• Barrier direction

  Select entry exit

  • entry
  • exit

• Take a photo of barrier from entrance side of this barrier

  Media

• Manufacturer

• Model

• Loops fitted

  Select Yes No

  • Yes
  • No

• IR beams fitted

  Select Yes No

  • Yes
  • No

• Warning lights fitted

  Select Yes No

  • Yes
  • No

• Correct and adequate signage

  Select Yes No

  • Yes
  • No

• Length of barrier (mm)

• Operating Equipment

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

General

• Installation checked for squareness and levels ok?

  Yes

  No

• Provide details

• Motors and operation of each item of installed equipment tested. Any evident visible or audible contra-indications?

  Yes

  No

• Provide details

• Inspect and sweep out any debris from motor pits and rail gullies. Is there flooding or excessive build up of debris?

  Yes

  No

• Provide details

• Clean and lubricate hinge bearings, locks, drive systems and control gear and check hydraulic oil (Tick to confirm)

• Check mechanical clearances and running tolerances. Are there any excessive or unusual wear patterns?

  Yes

  No

• Provide details

• Check physical stops at each end of travel of gates/barrier arms. Are there any signs of damage or over-run to report?

  Yes

  No

• Provide details

• Carry out visual checks of underground loop chases for erosion of sealer. Is seal damaged?

  Yes

  No

• Advise client

• Inspect and test fixtures and fittings and electrical equipment. Any visible deterioration?

  Yes

  No

• Provide details

• Are supporting structures, hinges, bearings etc. sound and secure?

  Yes

  No

• Provide details

• Are electric cables in conduit, properly routed and undamaged?

  Yes

  No

• Provide details

• Check operation of limit switches are ok. Adjust as required

• Are hydraulic hoses showing any signs of wear or leaks

  Yes

  No

• Details

Safety Edges

• Check batteries on photocells are ok? Change if required

  Yes

  No

  N/A

• Provide details

• Adequate clear signage in place?

  Yes

  No

• Provide details

Blocker / Bollard

• Ensure that cabinet interior is clear of debris and brush out apertures. Any ingress of water to report?

  Yes

  No

• Provide details

• Check motor fail safe run time by noting relay contact drop out delay timing

• Test and approve manual release mechanisms. Lubricate cabinet lock with WD40

• Check / adjust motor arm end stops and ensure tightness of fixing nuts

• Check free movement of limit switch actuator arm(s) and roller(s) and check for flat spots

• Check tightness of limit switch fixing screws

• Check limit actuators against opening / closing positions of the arm and adjust as necessary

Key / Padlock Type

• Key Type

• Key Number

• Key box available

  Yes

  No

• Manual Key in box

  Yes

  No

• Manual instructions in box

  Yes

  No

Report on any required works

• Check safety systems are compliant, shared pedestrian use, internal key pad, Push to exit bars, Break glass, Gaps and External Beams.

• System complies with current Machinery Regulations, HSE Notifications and DHF Codes of Practice

  Yes

  No

• Supply details

Electrical Check

• Does electrical installation appear sound, safe and in reasonable condition

  Select Yes No

  • Yes
  • No

• Supply details

• Source off power

• Breaker size

• Cable type

• Cable size

• Correct containment used

  Yes

  No

• Details

• Spur for barrier / gate in waterproof containment

  Yes

  No

• Details

• All wiring at barrier / gate checked for loose or badly made connections

  Yes

  No

• Details

• Additional Information

Installation diagram and assessment

• Any additional risk not already identified

  Yes

  No

• Provide details

Overall condition / Performance of system / additional information

• Any additional comments

• Any additional photos

  Media

• Defects (list defects that need attention)

• Recommendations (list items you would recommend)

• Engineer

  Sign

• Client representative (if available)

  Sign

• As the person in control of the gate, you have a legal duty of care to users and visitors to the premises (including trespassers).
  If the gate is not safe, any party injured by the gate is likely to be able to sue for damages.
  
  If you have insurance covering such risks, your insurance contract is likely to oblige you to disclose any material facts to your insurer including, in such case that the gate is not considered safe.
  
  If the gate is part of an undertaking, the person in control of it will have additional duties under Section 3 of the Health and Safety at Work Act 1974.
  
  If the premises are also a workplace, there are specific duties under the Regulation 18 of the Workplace (Health, Safety and Welfare) Regulations 1992, as well the general duty imposed by Section 2 of the 1974 Act.
  
  Failure to meet the duties imposed by health and safety legislation can result in criminal proceedings in line with the possibility of unlimited fine at Crown Court.