Title Page
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Site conducted
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Conducted on
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Inspector
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Employee
Reservations
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1. Was the guest greeted or acknowledged within 90 seconds upon entering the spa or if a booking was made by telephone was the call answered within 3 rings with an appropriate greeting or in the case of digital communication, responded to within 3 minutes?
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2. If an online spa booking facility was available, was it easy to navigate and book a treatment?
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3. Did the employee clarify the exact treatment required (i.e. type, duration)?
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4. If the booking was made within 24 hours, did the employee confirm therapist's gender at the time of booking and was this adhered to?
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5. If asked, was the reception employee knowledgeable about the treatments and spa facilities?
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6. Did the employee obtain the guest's name and room/contact number and repeat details of the booking?
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7. Was a confirmation subsequently received and did it include spa etiquette and cancellation policy?
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8. Did the employee advise the guest what time to arrive for the treatment and promote spa facilities, if available (i.e. pool, sauna, etc)?
Arrival
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9. When entering the spa was there a sense of arrival that was calm and serene (e.g. through light, sound and scent)?
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10. Was there a designated employee present upon arrival?
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11. Did the employee confirm the guest's appointment details (i.e. type and length of treatment)?
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12. For first time guests, did the employee offer to escort the guest to the changing rooms and explain the layout and facilities?
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13. Were appropriate size bathrobes and slippers provided and were they clean and in good condition?
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14. During the arrival process was the guest made aware of how he/she should be attired for the selected treatment?
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15. Did the employee advise the guest of the sequence of events (i.e. where to go once changed)?
The Treatment
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16. Was the therapist available as per the booking time?
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17. If the therapist was not available at the booking time, was an apology subsequently offered?
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18. Did the therapist greet the guest and introduce herself/himself?
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19. Did the therapist reconfirm the type and duration of the treatment booked?
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20. Did the therapist carry out a personal health consultation or review the guest's health form, where applicable, prior to the treatment?
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21. Did the therapist advise the oil/scent to be used for signature treatments or give the guest a choice of oils/scent for a non-signature massage?
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22. Was privacy given during disrobing and the treatment?
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23. Was there visual/verbal indication of spa employees washing hands prior to and following each treatment?
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24. Did the therapist ensure that the guest was comfortable and that the room temperature was acceptable before commencing with the treatment?
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25. With a massage was a bolster or rolled towel placed under the guest's ankles while on his/her front and under the knees while on his/her back, or the treatment bench adjusted if applicable?
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26. Was an eye pad/face towel offered when guest turned on to their back (n/a for facials) and were proper draping techniques used?
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27. Was the guest appropriately covered with towels or sheets?
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28. In the case of a massage did the service provider confirm that the pressure was comfortable for the guest on two occasions during the treatment?
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29. Was the treatment free of any interruptions and outside noise?
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30. Was soothing/relaxing music played at an appropriate volume or natural environmental sounds, where applicable (rustling leaves, ocean if outdoor)?
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31. Did the treatment begin and end on time and last for the full duration?
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32. Upon completion of the treatment, did the therapist ascertain the guest's satisfaction and provide post treatment advice (i.e. drink lots of water, skin care advice, etc.)?
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33. Was a choice of beverage offered upon completion of the treatment or available in the relaxation room?
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34. Was all water provided in glass bottles or alternative eco-friendly containers only (i.e. no plastic bottles)?
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35. Was local mineral water or hotel filtered bottled water promoted?
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36. Was the guest escorted back to the lounge, changing/locker room or reception area and thanked?
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37. Did the treatment received reflect what was advertised?
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38. Was the treatment room and relaxation room (if applicable) clean and well presented with all of the fresh linen/towels clean and in excellent condition?
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39. Was the bill clearly itemized and correct and if presented, in a clean billfold (or similar) that was in good condition?
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40. Did the employee offer a sincere farewell at the end of the conversation and show appreciation?
Emotional Intelligence
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41. Were employees well groomed and neatly presented in clean, well fitted uniforms and, if applicable, wearing name badges, resulting in a positive first impression?
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42. Was the employee’s speech clear and use of English satisfactory, enabling engagementin two-way conversation with the guest?
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43. Did the employees engage in a well-paced, natural (non-scripted, jargon/slang free), friendly and interested manner?
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44. Did the employee use the guest's name naturally and discreetly without overusing it?
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45. Did the employee display a high level of confidence when carrying out his/her duties and/or was he/she knowledgeable when answering questions about the other hotel facilities or immediately offer to find out the information required?
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46. Was service anticipatory / intuitive with the employee thinking ahead to act on future needs / opportunities of the guest?
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47. Did the employee adapt to a changing situation and/or guest's need?
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48. Did the employee make every effort to meet the guest's requests or offer a suitable alternative?
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49. Did an employee personalize the interaction in any way and engage the guest as an individual?
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50. Did employees collaborate seamlessly to ensure service was organized and professional without being intrusive or repetitive?
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51. Did the employee actively listen, avoid interrupting and give the guest their undivided attention (i.e. the guest should not have to repeat themselves)?
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52. Did employees maintain alert postures and respect the guest's presence when interacting with each other?
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53. Where applicable, did the employee display self-control and empathy in challenging interactions and offer a suitable alternative / resolution?