Information

  • Audit Title

  • Document No.

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Forms

  • Work Equipment Inspection Register

  • Register of Asbestos Containing Materials

  • 3 Monthly Ladder & Step Ladder Inspection

  • Risk Assessment Guidance

  • Template Risk Assessment Form

  • SSOW / Method Statement

  • Driving at Work Risk Questionnaire

  • COSHH Assessment

  • Personal Protective Equipment Register

  • Safety Committee Meeting Minutes

  • Suppliers / Sub-Contractor Safety Questionnaire

  • Portable Electrical Equipment Register

  • Fire Safety form

  • First Aid Poster

  • Accident Report

  • Accident Procedure

  • Accident Investigation Checklist

  • Statement of Witness

  • DSE Assessment Form

  • DSE Self-Assessment Questionnaire

  • Induction Training Record

  • Employee Training Matrix

  • Individual Employee Training Record

  • Post-Employment Medical Questionnaire

  • New & Expectant Mothers Risk Assessment

  • Employee Manual Handling Risk Assessment

  • Manual Handling / Safe Lifting Guidance

Health and Safety Documentation.

  • Does the organisation have an up to date health and safety policy?<br><br>In order to comply with section 2 (3) of The Health and Safety at Work Act a comprehensive health and safety policy has been produced by Spectra Safety. The policy will remain under constant review and updates produced periodically to reflect changes in legislation or business practices etc.

  • Are risk assessments in place and have they been reviewed within the past 12 months?

  • Is the organisations Public and Employers Liability insurance up to date?

  • Who acts in the capacity of “competent person” on behalf of the organisation?

  • Is the HSE official poster 'Health and Safety law - what you should know' displayed?

  • Are the accident / incident Report forms readily available?

  • Is Spectra’s H&S Management System being utilised?

Fire, Emergency Evacuation and Asbestos.

  • Do the Premises have an up to date fire risk assessment?

  • Are fire action Notices clearly displayed in appropriate locations?

  • Are all fire extinguishers visible and accessible?

  • Have the fire extinguishers been serviced? (Note the date of the previous inspection)

  • Do any members of staff or regular visitors require a personal emergency evacuation plan, have they been prepared?

  • Is there a fire alarm in place and is it routinely checked and tested?

  • Is there emergency lighting in place and is it routinely checked and tested?

  • Is there smoke detection in place and is it routinely tested?

  • Are fire drills regularly carried out and how often?

  • Is Fire Exit Signage displayed?

  • Are all Fire Doors suitable?

  • Are there arrangements in place to inform contractors about the presence of any asbestos containing materials or the locations not yet inspected?

  • Is there a copy of the asbestos survey report and asbestos register on site?

  • Are known asbestos materials on site regularly re-inspected?

  • Is a DSEAR assessment required?

First Aid Provisions.

  • Are there First-Aiders and/or an appointed person on site?

  • Are their names and location displayed and known to staff?

  • Is there a First Aid Kit?

Hygiene, welfare, sanitary conveniences, washing, rest and food.

  • Do the premises have toilet/welfare facilities that are readily accessible and are they in a clean and reasonable state?

  • Are washing facilities clean and adequate for the number of staff/visitors?

  • Are the facilities routinely cleaned and checked for cleanliness, including regular emptying of rubbish bins etc?

Office environment, cleanliness, space.

  • Is the working environment clean and housekeeping in good order?

  • Do offices / workrooms have enough free space to allow people to move about with ease?

  • Is the working environment maintained at an appropriate temperature?

  • Is there a facility for measuring / controlling the temperature / humidity of the work place e.g. Thermostat, air conditioning, heating system?

  • At the time of inspection did the workplace appear to be adequately lit?

  • Are stores, stockpiles, supplies safely stacked?

  • Are floors even and well maintained?

  • Is waste stored appropriately and not allowed to accumulate, especially around printers and guillotines?

  • Appointed waste storage areas, are they cleared regularly, are fire hazards managed in these areas?

Electrical

  • Are there any broken plugs?

  • Are leads suitable?

  • Is PAT Testing undertaken annually?

Stairs and Ladders

  • Are stairs in good condition?

  • Are Ladders in good condition?

Working at Height?

  • Are controls in place to work at height?

Control of Substances Hazardous to Health (COSHH)

  • Have COSHH Assessments been carried out for all potentially hazardous materials and substances being used on the site.

  • Are material safety data sheets available to assist with COSHH assessments.

Kitchen

  • Are fridges kept clean and is waste stuff removed?

  • Are work surfaces, shelves, and floors kept clean and tidy?

  • Are equipment, crockery, and utensils cleaned thoroughly after use?

  • Are staff trained in basic food hygiene?

  • Is cooked and raw food stored and prepared separately?

  • Are freezers clean and in good working order? Freezer temp -18 Celsius or less

  • Are fly killer units in working order and regularly cleaned?

  • Are staff wearing clean uniform?

  • Is there a HACCP system in place and is it being utilised?

  • Does the extraction system receive regular cleaning?

  • Does the extraction system receive an annual deep clean?

  • Is there provision in place for pest control?

  • Are separate hand washing facilities available?

LOLER

  • Is all lifting equipment inspected under LOLER?

PPE

  • Are all staff wearing appropriate PPE?

  • Is PPE provided free of charge?

PUWER/ Machinery

  • Is all machinery inspected under PUWER

  • Is guarding made available on machinery?

Employees Health & Safety and Training

  • If it is identified that employees need Occupational Health assistance, is there a procedure in place?

  • Are there policies and procedures in place to reduce the hazards associated with Lone Working?

  • Have all relevant personnel received Manual Handling Training within the last 12 months?

  • Is training regularly reviewed and documented?

  • How are all employees kept up to date on health and safety issues?

Records and files kept on site.

  • Are the following files or records kept on site and are they up to date?

  • Are there procedures in place for assessing the competency of contractors / suppliers to carry out their tasks?

  • An Emergency Evacuation Plan.

  • Records of all Accidents / Near Miss / Dangerous Occurrences and Riddor reports (kept in secure location)

  • Electrical test certificates / Inspections

  • Electrical PAT Testing Records

  • Mechanical (Gas) certificates / Inspections

  • Machinery technical file and inspection / maintenance log.

  • Legionella risk assessment, management control records and test certificates.

  • Employee driving documents.

Audit Risk Level

  • Risk rating for this Audit.

Corrective Actions

Implementation Plan

Sign off

  • I confirm I have had the contents of this audit report explained to me.

  • Manager

  • Person conducting this Audit.

  • Audit concluded at:

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