Cash office & Payroll

• Cash office and Payroll

• Big W :

• Conducted on

  Date

• Prepared by:

Safe

• Has safe been check check twice by cashier or at shift changed?<br>Has safe been checked by store 2IC or duty mgr once a week.

  yes

  no

• Has store manger completed monthly safe check.

  yes

  no

• Not completed for month, needs to be completed before end of month

• date completed:

  Date

• Is there any loose money in safe, envelopes not in armour guard safe?<br>Are tins in safe locked with keys not in them (lost property, fundraising, social club and service anniversary)

  none

  Yes

• Are there any EFT cards in the safe, they should be destroyed after 48 hours.

  none

  Yes

• Is the safe locked when cash office unattended

  yes

  no

• Are cash collection under $3,000

  yes

  no

Key register

• Is permanent key holder up to date

  yes

  no

Armour guard

• Bank summary being signed by cashier and cash collection officer

  yes

  no

• 2 keys cash collection service summary- are cheque numbers, seal numbers been noted, signed by office clerk and armoguard.

  yes

  no

• 2 associates in office when armoguard is in office.

  yes

  no

Non Merchant

• Are all non merchant transactions reconciled to the specific register TBR, initialed, receipts attached to the back of the TBR. <br>(If receipt missing has it been reprinted & signed by duty mgr

  yes

  no

Preporting reports

• Has weekly costing report been review and issues been raised.

  yes

  no

• Why hasn't it been completed yet.

Schedule adjustments

• Has schedule adjustment been signed by leader<br>Are changes made in time card have they been written on schedule adjustment form. <br>Has time card been actioned daily and exceptions<br>Do they have comments attached. <br>Has time card been approved daily. <br>

  Yes

  No

• report not sign by duty mgr, report must be signed by duty mgr prior to be entered in Kronos

  report not signed by cashier, report must be signed by cashier once entered into Kronos

  report not signed by either cashier or duty mgr, issues needs to be fixed ASAP regarding why not signed by either team members.

• Are associates working to specific hours that are posted to schedule in Kronos

  yes

  no

Register descrepancies folder

• Has each day been signed

  yes

  no

• Has investigation been written for errors over $20

  yes

  no

WBS

• Has WBS been finalised and signed.

  yes

  no

• Have we entered petty cash figures into spread sheet.

  Yes

  No

  None for Week.

Lay-by reconciliation

• Are lay-by reconciliation file in folder and has last months been printed from drive and filed including lay-by stocktake report.

  yes

  no

Toil balances

• Associates toil balances

  Up to date

  Not taken

• Mangers toil balances

  Up to date

  Not taken

Personnel files

• Has personnel filing been completed.

  yes

  no

• Check 6 associates files do they copy of phase 2 and SHE part B or SOP's
  Before sept 2010- phase 2 ( if employed after 01/09/2010) part B
  After sept 2010- phase 2 & SOP's training
  After Dec 2011- phase 2 (BWINP2) & SOP's training
  After March 2013- phase 2 (BWINP2) & SOP's training

• Associate checked.

Associate

• Name:

• Yes or no?

  Off

  On

• Item missing:

General points

• General points

Point

• General points to be addressed

• Add media

  Media

• Walk through to be returned to Store 2IC desk following Wednesday or email confirmation that jobs have been actioned.