Title Page
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Conducted on
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Prepared by
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Location
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Store
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Week Commencing
Finance & Admin
DGMS discrepancies
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● Review the previous week. Have all DGMS discrepancies over $20 been investigated?
Cash Office Audit Report
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● Review the previous week. Have all pick ups completed for registers under $1800?
Weekly Safe Check
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● In the last week have team members including the Store Manager completed a safe check weekly as per the process?
Front End investigations - STAR and TOR report (review the front end folders)
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● Has the service team completed all investigations required from these reports for the previous week?
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● Review the unrecalled saved transaction report for the previous week. Have all transactions been voided?
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● Have investigations been completed for those that have not been voided?
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If Yes, have been filed in the Investigations Folder?
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● Are the investigations filed in the front end investigations folder as per process?
Investigations of cash variances (review the front end folders)
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● Has the service team completed investigations for all register discrepancies over $50?
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● Are investigations being retained for a period of 31 days in the Investigations folder - Frontend?
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● Has the office team completed investigations for all cash discrepancies and retained in Cash Investigations - Office folder?
Payroll & Training
Review the last week’s wage costing report
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● Has this been signed by the Store Manager/ASM?
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● Has each team manager signed off each team member’s weekly pay?
MONTHLY REVIEW - Visa Team members (last 4 weeks)
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● Are they working within the restrictions of their visas?
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Check with the Department Manager/Store Manager:<br>○ Were they on leave from Uni with a letter stating the holiday periods? Has this been updated by the department manager in Success Factors?
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○ Are Dept Managers maintaining compliance of the work restrictions for their visa team members including actions in Success Factors?
- Yes
- No
Contracts v Schedules
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● Review 4 team members for the previous week. Have contracted team members worked to their contracted shifts each day?
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Has an adjustment been signed to acknowledge the addition to the base contractor or is a standing consent form in place?
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Do all PPT/FT team members have contracts in Kronos?
Outstanding Compliance Training
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● Have all team members completed Induction training within 3 months of commencement?
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● Record how many outstanding training modules your store has in total.
Stock Control
Stock Rotation
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○ Tubed Herbs (Fruit & Veg)
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○ Prepared Meals (Deli)
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○ Prop Cakes (Bakery)
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○ Vegan Section (Dairy & Freezer)
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○ MAP (packaged) seafood
Non-Financial dashboard
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○ Has there been any 75/10 adjustments made in any department other than Cigarettes
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○ Have IDT’s been completed as products are used each week?
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Raise this with your SM
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Have all Special Activity batches been approved by the commercial team with appropriate documentation (check with the Department Manager/Store Manager as to whether written approval has been received to do this)
Overdue Orders (Store Central)
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● Are there any orders over 10 days outstanding (14 days for telco orders)?
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How many?
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Are the Team Managers aware of any open order that would be sitting in the system for their department?
Out of Code
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● Complete a spot check of slow selling freezer lines and check for OOC stock (including baby food, vegetarian)
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● Record any issues found, including the dollar figure dumped.
Date Code Check Bulletin
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● Spot checking from the previous week’s bulletin. Have the lines been put into the RF device for markdowns at a later date?
Planograms (alternate weeks checking Grocery, then Fresh)
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Is the space correct?
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Are there missing tickets?
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Are the deleted lines cut in where possible and actioned?
Price Integrity
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Review 3 aisles. Are all ‘Price Drop’ and ‘Low Price Always’ talkers on display for all relevant (green ticket) products?
Food Safety
Walk of the Fresh department
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Is Paper towel and soap available in all dispensers?
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Has the Team Manager or nominated delegate signed off on the food safety book each day?
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Are all foreign objects (pens, textas,etc) contained in an approved container when not in use?
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Are there any posters within the department that are held with BluTac?
Coolrooms
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Are yellow 'Last date in coolroom' stickers placed on all open products as per the current list?
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Are trace labels placed on all open products in Bakery, Seafood (when thawing), and hard cheeses/cut and wrap cheese lines?
MONTHLY REVIEW - Foundations Pack (last month)
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● Were the emergency activities completed as per the pack?
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● Is this documented in the safety pack?
MONTHLY REVIEW - First Aid Attendants
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● Do you have sufficient First Aid trained team members?
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If no, has training been booked for additional team members (provide details)?
Electrical
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● Conduct a walk of all departments, offices, and stockrooms. Is there any electrical damage (eg: exposed wires, broken powerpoints, etc)?
CooL Ticketing
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● Complete a detailed walk in ALL Fresh Food Departments. Using the attached guide, do all products have the correct ticket on display?
Completion
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Name and Signature
