Title Page
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Conducted on
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Prepared by
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Location
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Venue Manager
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Area Manager
PHYSICAL FLOATS
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Carry out a full cash check, and does the cash on site agree with the expected float as per the Income Summary (PR1) for the previous week.<br>
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Carry out a full token count & agree to the physical count as per the Income Summary (PR1) for the previous week<br>
CASH FLOATS
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Spot check calculations recorded on the Daily Float Check (PR9) for the current weeks safe checks is accurate<br>
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There should be no IOU's in the cash check, any seen should be excluded from the Audit count and record Who? Why? And action taken<br>
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There should be no cash in the safe that is not Praesepe money.<br>
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Does the site have a change machine control sheet in use.(PR17 )<br>
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Does weekly tanning income match PR1<br>
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Have any discrepancies above the variance limits of +/- £50 been reported by the unit manager to the Area Manager<br>
GEWETE
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Who has access to the Manager's Card<br>
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Are the Managers GeWeTe keys secured in a Timelock Safe when not in use
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Where are the spare keys & cards kept?<br>
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Ask the staff on duty to explain the GeWete SOS<br>
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Is the GeWete being used for full function i.e. refills, handpays, payouts?<br>
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Check that no more than £500 is retained as an Office Float?<br>
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Are staff cards in use & limits in place?<br>
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Does the GeWete balance to the Change Machine Record Sheet?<br>
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Is there a 2 minute delay between transactions set up?<br>
SECURITY
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ID checked on entry or before if during collection<br>
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Time & Date correct to CCTV Monitor<br>
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Is the key to CCTV cabinet secured<br>
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Is the CCTV working correctly<br>
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CCTV - Check the system can be back tracked a minimum of 28 days<br>
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Main office door locked on entry & during the visit (Daily or Collection)<br>
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The main safe should be secure on arrival and throughout visit.<br>
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Is the cash in the Cash Desk secure during trading<br>
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Are mobile panic alarms in use<br>
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Ask the staff on duty to carry out a test of Staff Guard<br>
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Are Cash Management Signatory Levels in Place for the GeWete and Cash Floats
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No personal money is carried on duty (Collection or during Trading Hours).<br>
KEYS
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Are the Change Machine, AWP and ATM keys secure and kept in a secure area.<br>
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Are the venue safe keys kept separate from door keys<br>
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is the Key Management Control Sheet in place
WEEKLY EXPENSES
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Are all Weekly Expenses (PR2) claims for the current week genuine and have receipts attached.<br>
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Spot Check Weekly Expenses (PR2) claims for 3 weeks since the last Audit have a valid receipt attached, and are correctly totalled.<br>
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Have Weekly Expenses (PR2) purchases above £100 had authority granted by the Area Manager<br>
ADMINISTRATION
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The Daily Float Check Sheet (PR9) should be fully completed every trading day with date and time. (Check last 3 weeks)<br>
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The Daily Float Check Sheet (PR9) should be countersigned by another staff member, if only one staff member on site, then it should state "One Staff" or similar. (Check last 3 weeks)<br>
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Are controls in place for cash/safe handovers, i.e. two signatures recorded unless a "one man operation" (Check last 3 weeks)<br>
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Is the weekly filing system in place<br>
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The Daily Float Issue Sheets (PR5) should be fully completed & retained for audit inspection. (All floats issued and returned are signed for). (Check last 3 weeks)<br>
BANKINGS
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Agree the Bankings recorded on the PR1 to the copy bank slips, ensuring bankings are promptly made. (Check last 3 weeks)<br>
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Check the copy bank slips are signed by two people. (Check last 3 weeks)<br>
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Check any bankings for the current week, via Loomis CIT slips or bank paying in slips.<br>
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Check any change deliveries for the current week have been included in the safe check.<br>
PROMOTIONAL TOKENS
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Spot Check Tokens Issued for 5 machines as per the Promotional Free Play Sheet (PR3) within the current week to the relevant machines & report any differences<br>
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Check 10 entries of Matchplay Promotional Token issues as per the Promotional Free Play record (PR3) to the machine logs on Barcrest machines (i.e. Triple 7 and Triple 8 £70 or £500) to ensure the cash value entry prior to the tokens, agrees or exceeds the value of Promotional tokens<br>
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Check the last 3 weeks tokens usage declared on MARS match the total declared on the PR1<br>
ATM BANKINGS
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Agree Bankings as per the ATM Reconciliation Reports (PR21) to the PR1. (Check last 3 weeks)<br>
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Check ATM day close has been completed (minimum four times per week)<br>
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Check that the ATM Reconciliation Reports are correctly completed & are arithmetically correct. (Check last 3 weeks)<br>
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<br>Is the ATM Machine operational?<br>
CASH BINGO
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Check the Income, Expenditure & Promotions for the current week as per the Daily Reports & Other Support documentation & agree to the Bingo Summary<br>
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Check the Current Weeks Computer Printouts & ensure Long Term Cumulative Readings are printed - if not they have been turned off<br>
HEALTH AND SAFETY
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Check every member has been involved in a fire drill / training session a minimuim of 2 times in any 12 month period<br>
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Check all fire doors are kept unlocked (but secured) and the entrances are clear during normal business hours<br>
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Check incident book is available on site<br>
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Check that the Fire Log Book is stored in the Main Safe/Fire Proof container<br>
COMPLIANCE
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Premises Licence on display<br>
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Is the Complaints Procedure notice on display<br>
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Are the Complaint Procedure leaflets available<br>
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Where applicable Charges to Play Notices are on display & current<br>
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Are the Under 18's and Think 25 posters on display, (AGC Only)<br>
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Is the No Alcohol sign displayed at the entrance. (NOT BINGO Sites)<br>
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Is there a No Smoking sign on display at all entrances<br>
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Is there a CCTV notice displayed in public view, at the entrance.<br>
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Is the Public Liability notice on display.<br>
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Gamcare/Citizen Cards are available<br>
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Gamcare posters on display inside or outside all toilets<br>
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Check and record the last date of the Area Managers Tanning checks (within 8 weeks)<br>
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Has the Premise's log been signed off by the Area Manager with in the last 2 months (Note Date signed off)<br>
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Have the Compliance Logs been signed off and filed by the Venue Manager
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Check log G - Staff Training - is fully completed and includes 6 Monthly Retraining.<br>
SHOPWORKS
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Is there a planned rota for current week <br>
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Have the next two weeks rotas been planned<br>
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Anyone on rota over the six hour lone working rule. ( current week)<br>
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Have breaks been planned in for all staff. (current week)<br>
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Has rota been locked and approved. (current week)<br>
AWP MACHINE REVENUE
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Check the total number of Machines on site, agrees with the total on the MARS Asset List<br>
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Check the Asset Number of all machines sited agrees to the MARS Asset Listing<br>
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Check the category type of each machines (D - C - B3) sited agrees to the MARS Asset Listing<br>
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Confirm that no more than 20% of all AWP's on site are B3 £500 Jackpot machines.<br>
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Do all machines have the appropriate category sticker attached (legacy for pre Sept 2007 or other)<br>
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Check each machine on site displays a Gamble Aware notice. (on screen or sticker as appropiate)<br>
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Check the Over 18 only and percentage disclaimer is available to the player (on screen or sticker as appropriate)<br>
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Spot check Hand Pays for Bar Crest machines to the Hand Pay Log on relevant machines & Spot Check Hand Pay Meters & reconcile back to the previous weeks meter readings for all other machines<br>
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Review the latest Machine Exceptions Report on MARS & Re-Audit machines with Exceptions - +/- £10.<br>
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Identify any machines that are switched off and check that they have been noted in the Engineers Log for follow up action<br>
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Ask Management/Staff/Engineers to identify if any spare Data Boxes or Control Boards are held on site - Report if identified<br>
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Check 10% (minimum of 5 machines) of the machines on site to confirm the float as stated on the machine certificate agrees with the cash float recorded on MARS<br>
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Does the MARS cash float report total, agree to the AWP cash float recorded on the Income Summary (PR1) for the previous week.<br>
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Check 10% of the machines sited & check for any spare data boxes, disconnected wires etc<br>
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Check the VMC Certificate has the correct number of machines B3 / C & D<br>
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Check the last 3 weeks machine income on MARS agrees to the income declared on the PR1<br>
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