CBH 2013/2014 Sample Shed Internal Audit general questions Wheat Barley lupins canola and Oats V4

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Site Assessment

• Are all CBH staff wearing Hi- Vis Long and long and appropriate foot wear

  Yes

  No

  N/A

• Are all site visitors/truck drivers wearing Hi Vis and appropriate foot wear

  Yes

  No

  N/A

• when samplers are outside of the sample shed and sample deck which is not covered are they wearing additional PPE ( eye protection that was issued and a hat

  Yes

  No

  N/A

• Is the spear being safely placed into the truck/trailer (manual sites)

  Yes

  No

  N/A

• Are three points of contact maintained and are chains/rails in place when using the access bridge.

  Yes

  No

  N/A

• Are the correct spearing rates per vessel being collected <br>How many and number of trucks did you observed

  Yes

  No

  N/A

• are all spears taken at least 50cm from sides and corners

  Yes

  No

  N/A

• Are growers samples results being recorded on non CBH paper<br>

  Yes

  No

  N/A

• when using elastrator rings to seal sample bags are they doing it safely.

  Yes

  No

  N/A

Sample Shed Criteria

• Is the yellow assessment manual available

  Yes

  No

  N/A

• Is the white Visual Standards available

  Yes

  No

  N/A

• Is the orange Receival Standards available

  Yes

  No

  N/A

• Is the current season grower Receival system users guide available (Saturn)

  Yes

  No

  N/A

• Is the current staff hand book available

  Yes

  No

  N/A

• Is the current seasons variety chart displayed

  Yes

  No

  N/A

• Is there a Official Dispute Kit on site

  Yes

  No

  N/A

• Are sampling certificates displayed

  Yes

  No

  N/A

• can loads be checked for contamination/or be rejected at any time

  Yes

  No

  N/A

• Is the sample shed clean

  Yes

  No

  N/A

• Is the sampling equipment clean

  Yes

  No

  N/A

General Questions

• Have you seen your RPIC/manager today

  Yes

  No

  N/A

• Have you seen the Area Quality Coordinator/Terminal Quality Officer today if not when and who is it

  Yes

  No

  N/A

Fatigue Monitoring

• Are you aware of CBHs Fatigue Management rules

  Yes

  No

  N/A

• Have you completed more than 12 continuous days in the sample shed

  Yes

  No

  N/A

• Have you completed more than 12 continuous hours in the sample shed

  Yes

  No

  N/A

• Have you been involved in any night shift if so did you have more than a 24 hour break between day and night shift change over<br>

  Yes

  No

  N/A

Wheat

• Was the paddock number/name recorded in the computer

  Yes

  No

  N/A

• Did the sampler measure 1scoop per 5 tonnes to create a composite sample

  Yes

  No

  N/A

• Did the sampler mix the sample thoroughly by hand

  Yes

  No

  N/A

• Are the chondrometer parts a matching set

  Yes

  No

  N/A

• Was the chondrometer filled correctly

  Yes

  No

  N/A

• Balance is level and tared with the stainless steel bowl on before capturing the results

  Yes

  No

  N/A

• Spreads the half litre sample on the large tray and looks for large seeds or other defects ie fungi and sprouted

  Yes

  No

  N/A

• Places wheat screen on agtator

  Yes

  No

  N/A

• Coloured strip is to the front of agtator

  Yes

  No

  N/A

• Switch is on 40

  Yes

  No

  N/A

• Empties the large sample tray evenly onto the screen

  Yes

  No

  N/A

• Balance is level and tared with stainless steel bowl on before capturing results

  Yes

  No

  N/A

• Assesses screenings for defects

  Yes

  No

  N/A

• If small foreign seeds are present in screenings removes and weighs if required

  Yes

  No

  N/A

• If sand is present in screenings remove and counts

  Yes

  No

  N/A

• Removes whiteheads from top tray after agtator stops weighs and captures weight

  Yes

  No

  N/A

• Was the black plastic measure taken from the top of screen if not where from

  Yes

  No

  N/A

• Was the GSS taken

  Yes

  No

  N/A

Barley

• Was the paddock number/name recorded on the computer

  Yes

  No

  N/A

• Did the sampler measure 1scoop per 5 tonnes to create a composite sample

  Yes

  No

  N/A

• Was the sample thoroughly by hand

  Yes

  No

  N/A

• Did the sampler fill the chondrometer correctly

  Yes

  No

  N/A

• Are the chondrometer parts matching

  Yes

  No

  N/A

• Balanced is level and tared with stainless steel bowl on before capturing weight

  Yes

  No

  N/A

• Spreads the half litre sample on the large tray and removes radish pods or stones to weigh

  Yes

  No

  N/A

• Was the 1 black plastic measure taken from the bucket if not where was it taken from

  Yes

  No

  N/A

• Checks the BPM on small sample tray

  Yes

  No

  N/A

• Was a second BPM taken from the bucket if not where was it taken from

  Yes

  No

  N/A

• Places barley screen no agtator

  Yes

  No

  N/A

• Ensures the coloured strip is facing the front

  Yes

  No

  N/A

• Switch is set to 40

  Yes

  No

  N/A

• Assesses screening for defects

  Yes

  No

  N/A

• If small foreign seeds are present in screenings removes and weighs if reqiured

  Yes

  No

  N/A

• Uses clean grain to fill 100 seed tray from the top of the screen on agtator

  Yes

  No

  N/A

• Rolls tray until all slots are full and removes excess grain

  Yes

  No

  N/A

• Assesses the 100 grains for defects

  Yes

  No

  N/A

• Was the GSS sample taken

  Yes

  No

  N/A

Canola

• Was the paddock number/name recorded on the computer

  Yes

  No

  N/A

• Did the sampler measure 1 scoop per 5 tonnes to create a composite sample

  Yes

  No

  N/A

• Was the sample thoroughly mixed by hand

  Yes

  No

  N/A

• If Rutherglen bugs are present weighs a 100g sample

  Yes

  No

  N/A

• Weighs a 500g sample scooping from bucket

  Yes

  No

  N/A

• Places the 500g sample over canola screen

  Yes

  No

  N/A

• Taps, moves or shake the screen until no more material falls through

  Yes

  No

  N/A

• Weighs large admixture and captures results

  Yes

  No

  N/A

• Turns knob on Areovac until needle is stable on green line before adding canola

  Yes

  No

  N/A

• Waits until no more material passes through before turning off Areovac off

  Yes

  No

  N/A

• Using sample tray roll any whole canola seeds out of admixture from top tray

  Yes

  No

  N/A

• Weighs material in top tray as admixture

  Yes

  No

  N/A

• Weighs out 10g of clean canola

  Yes

  No

  N/A

• Places remainder of clean grain in the infratec

  Yes

  No

  N/A

• From the clean seed weigh out 1g

  Yes

  No

  N/A

• Heated seed test done if required

  Yes

  No

  N/A

• Was the GSS sample done

  Yes

  No

  N/A

GM Canloa

• Is the box ticked for GMO deliveries

  Yes

  No

  N/A

• Has the GMO stamp been applied to GM CDFs

  Yes

  No

  N/A

• Is there a GM only assessment area

  Yes

  No

  N/A

• We're the appropriates boxes filled out on the reverse of CDF

  Yes

  No

  N/A

• Was the canola returned back to the same truck

  Yes

  No

  N/A

• Was the hydraulic spear run once after the sample and cleaned

  Yes

  No

  N/A

• Is there a separate yellow manual spear for GM

  Yes

  No

  N/A

• Was a CANAUD sample taken

  Yes

  No

  N/A

• GSS sample taken to the yellow GSS bucket

  Yes

  No

  N/A

• Was the GM discharged at a different grid to non GM

  Yes

  No

  N/A

Lupins

• Was the paddock number/name recorded in the computer

  Yes

  No

  N/A

• Did the sampler measure 1 scoop per 5 tonnes to create a composite

  Yes

  No

  N/A

• Was the sample mix thoroughly by hand

  Yes

  No

  N/A

• Scoop 5 BPM out of bucket

  Yes

  No

  N/A

• Weighs 200g from bucket

  Yes

  No

  N/A

• Place LUPIN screen correctly onto bottom tray

  Yes

  No

  N/A

• Ensures coloured strip on screen is at the front

  Yes

  No

  N/A

• Moves, shakes or taps the LUPIN screen until on more material passes through

  Yes

  No

  N/A

• Adds any none LUPIN material from top of the screen to the material in the bottom tray

  Yes

  No

  N/A

• Conducts other defects assessment over whole 200g

  Yes

  No

  N/A

• Was the GSS sample taken

  Yes

  No

  N/A

Oats

• Did the sampler make a composite sample 1 scoop per 5 tonnes

  Yes

  No

  N/A

• Did the sampler mix the composite sample by hand

  Yes

  No

  N/A

• Are the chondrometer matching parts

  Yes

  No

  N/A

• Was the chondrometer filled correctly

  Yes

  No

  N/A

• Balance is leved and tared with the stainless steel bowl on before capturing weight

  Yes

  No

  N/A

• Spreads half litre on to large tray looking for foreign material assessment and removes stones

  Yes

  No

  N/A

• Scoop 2BPM from bucket onto small tray

  Yes

  No

  N/A

• Add 3 more BPM from bucket if required

  Yes

  No

  N/A

• Place wheat screen on agtator

  Yes

  No

  N/A

• Coloured strip at front

  Yes

  No

  N/A

• Switch set on 20

  Yes

  No

  N/A

• Empties the large tray on to screen

  Yes

  No

  N/A

• Weighs screening

  Yes

  No

  N/A

• Assesses screening for defects

  Yes

  No

  N/A

• If canola is present in screenings separates canola and weights before weighing SFS

  Yes

  No

  N/A

• If SFS are present in screenings removes and weighs

  Yes

  No

  N/A

• Was the GSS sample taken

  Yes

  No

  N/A