Title Page
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Service team procuring construction work
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Project name
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Location
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Conducted on
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Prepared by
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Document No.
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Personnel present for audit
OVERVIEW OF PROJECT
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Project manager
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Contract Administrator
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Designer
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Principal Designer
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Principal Contractor
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Clerk of Works
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Overview of project
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What are the key fire related aspects of the proposed project?
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Project start date:
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Project finish date:
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Current stage of project
CDM APPLICATION (Step 1)
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Does the project fall within one of more of the three categories set out in the CDM regulations definition of 'Construction' (if the activity does not fall into any of the three categories, CDM 2015 does not apply)?
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Building (involving construction processes, requiring construction skills and uses construction materials)
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Civil engineering (involving construction processes, requiring construction skills and uses construction materials)
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Engineering construction work (involving construction processes, requiring construction skills and uses construction materials - applicable to oil and gas, water, environmental, power generation etc)
CDM APPLICATION (step 2)
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Does the work fall into one of the following specific 'construction activities'?
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Construction, alteration, conversion, fitting out, commissioning, renovation, repair, upkeep, redecoration or other maintenance ie building alteration, upkeep.
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Preparation for an intended structure, including site clearance, exploration and excavation
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Assembly on site of prefabricated elements to form a structure or the disassembly on site of prefabricated elements
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The removal of a structure or of any product or waste resulting from demolition or dismantling of a structure
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The installation, commissioning, maintenance, repair or removal of mechanical, electrical, gas, compressed air, hydraulic, telecommunications, computer or similar services which are normally fixed within or to a structure (Note: maintenance or repair of fixed plant which mainly involves mechanical 'adjustments', replacing parts is unlikely to be construction work)
PROJECT CDM INCEPTION AND CLIENTS BRIEF
Project CDM Inception
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Has a Project Inception been completed by the Project Manager (LBE/CDM/1):
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A brief description of the project
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The key dates
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Details of those persons within the Client team identified as having responsibilities for CDM compliance.
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Do the persons identified by the service team to coordinate the duties imposed on the client (either in-house or externally procured Principal Designer) possess the required skills, knowledge and experience and can this be evidenced?<br><br>For example:<br>- Association For Project Safety (APS)<br>- NEBOSH<br>- CDM training
Clients Brief
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Has a Clients Brief, that sets out any specific requirements for the project been prepared for inclusion in the Preconstruction Information for Designers, Principal Designer and Principal Contractor (LBE/CDM/2)?
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Designers
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Principal Designer
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Principal Contractor
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Does the Clients Brief include the necessary sections?
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Project title
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Project Description
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Client requirements and Health and Safety expectations during the project
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Establish a single point of contact for Client queries or discussion during the project
PROJECT NOTIFICATION TO HSE
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Where applicable (i.e construction work lasts longer than 30 days and will have more than 20 workers working at the same time at any point in the project or exceeds 500 person days) is there evidence that the Client Department completed and submitted a F10 notification of Construction Project Form and submitted to the HSE?
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Submitted by Service Team
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Submitted by delegated consultant (eg PD)
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Has a copy been forwarded to the Corporate Health and Safety Team?
PRE-CONSTRUCTION INFORMATION INITIATED
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Was Pre-construction Information (PCI) prepared and circulated by the Client team to prospective Principal Designers/Designers at the tender stage?
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Project CDM Inception
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Clients Brief
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Fire Safety Risk Assessment & Policies
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Asbestos Policy
PROCUREMENT - DESIGNERS
Designers - Stage 1 safety Assessment
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Has the Client invited tenders from businesses on a framework which have achieved certification by a Safety Scheme In Procurement (SSIP) (confirms they have met the core criteria of PAS91 - standard for organisational capability in CDM 2015 for the prequalification stage of procurement)?
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Was Constructionline (procurement and supply chain management scheme) used to source Designers?
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Has SSIP member certification been confirmed (Constructioline do not assess the responses to H&S questions where the supplier does not have membership of a SSIP scheme)?
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Name of SIPP member scheme
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As an alternative to Membership of a SSIP, has the Designer completed a Pre Qualification Questionnaire (PQQ) based on PAS91 - Construction related procurement health and safety questions)?
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Has LBE/CDM/3 been used to document the Stage 1 safety assessment?
Designers - Stage 2 Safety Assessment
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Has a project specific scrutiny of the suppliers skills, health and safety track record and organisational capability been carried out that takes into account the complexity of the project (aims to satisfy the Client Team that the supplier or itself, if internally appointed, can properly manage the risks presented by the work)?
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Has LBE/CDM/3 been used to document the Stage 2 safety assessment?
Principal Designer - Stage 1 Safety Assesment
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Has the Client invited tenders from businesses on a framework which have achieved certification by a Safety Scheme In Procurement (SSIP) (confirms they have met the core criteria of PAS91 - standard for organisational capability in CDM 2015 for the prequalification stage of procurement)?
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Was Constructionline (procurement and supply chain management scheme) used to source Principal Designer?
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Has SSIP member certification been confirmed (Constructioline do not assess the responses to H&S questions where the supplier does not have membership of a SSIP scheme)?
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Name of SSIP member scheme
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As an alternative to Membership of a SSIP, has the Principal Designer completed a Pre Qualification Questionnaire (PQQ) based on PAS91 - Construction related procurement health and safety questions)?
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Has LBE/CDM/3 been used to document the Stage 1 safety assessment?
Principal Designer - Stage 2 Safety Assessment
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Has a project specific scrutiny of the suppliers skills, health and safety track record and organisational capability been carried out that takes into account the complexity of the project (aims to satisfy the Client team that the supplier or itself, if internally appointed, can properly manage the risks presented by the work)?
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Has LBE/CDM/3 been used to document the stage 2 safety assessment?
PRINCIPAL DESIGNER APPOINTMENT
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If the project requires the appointment of a Principal Designer (i.e. where there will be more than one contractor engaged throughout the whole project) has the appointment been formally made in writing by the service team procuring the work before the construction phase begins (LBE/CDM/4)?
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In the absence of a formal appointment of Principal Designer, can the Client Team demonstrably evidence that it has the prerequisites to undertake by default Principal Designer responsibilities?
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Suitable competence qualifications as a designer in a relevant field (e.g. architects, engineers surveyors)
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Membership of a professional body (e.g. RIBA, RICS, ICE)
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A suitable health and safety qualification that backs up demonstration of sufficient skills, knowledge, experience and ability to apply health and safety principles to the planning, management and monitoring of safety in the pre-construction stage (e.g. a suitable health and safety qualification would include that the NEBOSH Construction Certificate)
DESIGN WORK
Principal Designer - PCI Review
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Has the Principal Designer assessed the adequacy of the pre-construction information gathered by the Client Team to determine if there are any significant gaps and have them filled to ensure that it is adequate for subsequent appointments?
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Has revised Preconstruction Information been issued to potential Designers?
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Is there evidence showing how the Principal Designer has communicated with the Principal Contractor during both the pre-construction and construction phases?
Designers - Design Work
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Does the Client/Principal Designer possess information that demonstrates that Designers have complied with their responsibility to eliminate/reduce so far as is reasonably practicable, foreseeable risks to the health or safety of any person? <br>
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Carrying out or liable to be affected by construction work - assessments relating to the components and methods of the construction / installation, use, maintenance and dismantling of structures
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Maintaining or cleaning a structure
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Using a structure designed as a workplace
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Has a design stage FRA been carried out by the design team to ensure that the risk of fire and injury to the workforce, residents and visitors has been considered and assessed?
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Does the design stage FRA include measures to be taken to minimise the risk of fire from the hazards identified?
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Dangerous/flammable process's being carried out remotely from the construction site to reduce potential sources of ignition
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Use of non-combustible and non-flammable materials
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Details of how the contractor is to sequence the construction activities to prevent existing passive or active fire precautions from being rendered ineffective
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Are Design Team Meeting minutes available showing - construction hazards raised, discussions and outcomes recorded
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Is the Design Safety Hazard Register used to record and track safety issues that are raised during the design process? The PD is responsible for maintaining the register (LBE/CDM/5)
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Where Building Control consent is required for the works, was Building Control consent sought or received?
PRE-CONSTRUCTION INFORMATION FOR PRINCIPAL CONTRACTORS
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Was the Pre-construction Information (PCI) intended for Principal Contractors developed further with Designer/Principal Designer input? (LBE/CDM/6):
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Project CDM Inception
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Clients Brief
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The health and safety hazards of the site, including design and construction hazards (notified by the designer) and how they will be addressed
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Any relevant information in an existing health and safety file
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Enfield Council Preliminary Asbestos Information for all Contractors / Asbestos surveys
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Contaminated land surveys
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Existing structures containing hazardous materials
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Fire Risk Assessments
PROCUREMENT OF CONTRACTORS
Contractors - Stage 1 Safety Assessment
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Has the Client invited tenders from businesses on a framework which have achieved certification by a Safety Scheme In Procurement (SSIP) (confirms they have met the core criteria of PAS91 - standard for organisational capability in CDM 2015 for the prequalification stage of procurement)?
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Was Constructionline (procurement and supply chain management scheme) used to source Contractors?
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Has SSIP member certification been confirmed (Constructioline do not assess the responses to H&S questions where the supplier does not have membership of a SSIP scheme)?
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Name of SIPP member scheme
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As an alternative to Membership of a SSIP, has the Contractor completed a Pre Qualification Questionnaire (PQQ) based on PAS91 - Construction related procurement health and safety questions)?
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Has LBE/CDM/3 been used to document the Stage 1 safety assessment?
Contractors - Stage 2 Safety Assessment
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Has a project specific scrutiny of the suppliers skills, health and safety track record and organisational capability been carried out that takes into account the complexity of the project (aims to satisfy the Client Team that the supplier or itself, if internally appointed, can properly manage the risks presented by the work)?
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Has LBE/CDM/3 been used to document the Stage 2 safety assessment?
PRINCIPAL CONTRACTOR APPOINTMENT
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If the project requires the appointment of a Principal Contractor (I.e where there will be more than one contractor engaged throughout the whole project) has the appointment been formally made in writing by the service team procuring the work and a letter of acceptance received before the construction phase begins?
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Has the Principal Contractor been made aware of specific Enfield Council policies such as asbestos and acknowledged this?
HEALTH AND SAFETY FILE/BUILDING MANUAL
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Has the Principal Designer added appropriate information to a Health and Safety File at the various stages of completion?
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Is the Project Manager reviewing the development of the Health And Safety File with the Principal Designer?
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Is the content of the Health and Safety File satisfactory (acceptable to be in draft if project has not finished):
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A brief description of the work carried out
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Any hazards that have not been eliminated through the design and construction process and how they have been addressed (e.g. surveys or other information concerning asbestos or contaminated land) LBE/CDM/7 Residual Hazard Register
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Key structural principles (e.g. safe working loads for floors and roofs)
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Hazardous materials used (special coatings - product description sheets) LBE/CDM/8 Hazardous Materials Register
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information regarding the removal or dismantling of installed plant and equipment ( e.g any special arrangements for lifting such equipment)
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Health and safety information about equipment provided for cleaning or maintaining the structure
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The nature, location and markings of significant services including underground cables, gas supply firefighting services etc
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Information and as-built drawings of the building, it's plant and equipment (e.g. safe access to and from roofs)
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Operations Manual for any plant/equipment installed along with any testing and commissioning paperwork (needed to establish future PPM)
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Evidence that fully certified fire door sets were used and that installers have provided evidence that they feature on the fire door installer register
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Is there evidence that the Clerk of works has verified that suitable fire stopping and compartmentalisation is in place and has not been compromised?
CONSTRUCTION PHASE PLAN
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Has the Client/Principal Designer received the Construction Phase Plan from the Principal Contractor in advance of construction work commencing?
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Does the CPP include a suitable fire safety management section formulated by the PD in consultation with the design team and the PC?
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Reference to the design stage FRAs
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Reference to the existing means of escape strategy for the building and any deviations or alterations from the strategy caused by the construction work (if the existing escape strategy is compromised or an alternative is proposed these must be approved by BST)
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Reference to the existing fire precautions that should not be negated or compromised by the works (if unavoidable, suitable mitigation must be shown)
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Reference to the day to day work programme not increasing the fire load or causing obstructions to means of escape
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In occupied premises, where the client and PC will both have partial control has a Responsible Person for fire safety been identified to ensure fire safety measures for the site are co-ordinated and do not conflict (e.g. weekly testing of fire alarms)?
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Has the Client/Principal Designer reviewed the Construction Phase Plan to ensure it adequately addresses the arrangements for managing the risks? (LBE/CDM/9)
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Have any deficiencies noted in the Construction Phase Plan been communicated back by the Client/Principal Designer and amendments requested?
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Is there evidence of mechanisms for satisfactory communication (meetings) between relevant parties throughout the project?
PRECONTRACT MEETING
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Has the Service team procuring the work held a pre-contract meeting and ensured that roles, functions and responsibilities of the Client, Designer, Principal Designer, Principal Contractor and Clerk of Works are clearly set out, confirmed and evidenced (minutes of meeting) (LBE/CDM/10)?
CONSTRUCTION PHASE - CLIENT/PD LIAISON WITH PC
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Has the Client team and Principal Designer made efforts to establish that appropriate health and safety arrangements are in place at the site throughout the project?
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Site Inspection (site set up, site rules, F-10, welfare facilities)
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Audit of arrangements described in the CPP (site inductions, accident reporting, pro-active monitoring)
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Where action is necessary as a result of the Principal Designer monitoring, has it been overseen by the Project Manager?
