Facilities Inspection

• Site conducted

  Select

• Client / Site

• Location
  Address

• Directorate

• Personnel

• Conducted on

  Date

• Document No.

• Prepared by

General

• Who is ultimately responsible for maintaining premise?

  Select Property Services Facilites Management

  • Property Services
  • Facilites Management

• Is there a responsible persons premises log book on site and is it being maintained?

  Compliant

  Part compliant

  Non-compliant

  Not Applicable

• Has a person been nominated as the 'Responsible Person' or lead person for ensuring premise documentation is maintained and available on request?

  Yes

  No

  N/A

• Is the nominated person aware of their duties?

  Yes

  No

  N/A

• Does the nominate person know about and have access to the Atrium system to monitor maintenance arrangements for the building?

  Yes

  No

  N/A

• Has general risk assessments been completed for the use/intended use of the premise?

  Yes

  No

  N/A

• Do risk assessments follow the 'five steps' approach?

  Yes

  No

  N/A

• Do risk assessments indicate that hazards are being managed (regularly reviewed, ideally dated, risk ratings no higher than medium, completed in consultation with employees, unions etc.)?

  Compliant

  Part compliant

  Non-compliant

  Not Applicable

Building Occupation

• Is the building being occupied or intended to be occupied by Council employees?

  Yes

  No

  N/A

• Is there an up to date H&S Law Poster displayed in a prominent location within the building which can be seen by Council Employees

  Yes

  No

  N/A

• Is the property of a suitable size to accommodate workers and equipment (if applicable) securely? (11 metres cubed per person)

  Yes

  No

  N/A

• Are there suitable arrangements in place for cleaning the facilities?

  Yes

  No

  N/A

• Are there suitable rest and sanitary facilities?

  Yes

  No

  N/A

• Are there suitable waste collection arrangements in place or planned?

  Yes

  No

  N/A

• Is it believed that the building is capable of maintaining adequate temperature?

  Yes

  No

  N/A

• Of the rooms seen does the general ventilation appear suitable and sufficient

  Yes

  No

  N/A

• Are there facilities for having cold drinks or making hot drinks, warming food etc.?

  Yes

  No

  N/A

• Are there arrangements in place (at this location or elsewhere) for changing out of dirty clothes, washing and securely storing clean clothing?

  Yes

  No

  N/A

• Are first aid arrangements suitable?

  Yes

  No

  N/A

• Have lone working arrangements been considered and, where applicable, risk assessed?

  Yes

  No

  N/A

• Is the premise going to be used by non-employees such as hirers, community groups?

  Yes

  No

  N/A

• Have users/hirers of the facilities been provided with all the information about the building to operate safely?

  Yes

  No

  N/A

• Are suitable arrangements in place for the cleaning of the facilities?

  Yes

  No

  N/A

• Are there suitable waste collection arrangements in place or planned?

  Yes

  No

  N/A

• Is it believed that the building is capable of maintaining adequate temperature?

  Yes

  No

  N/A

Movement around the building

• Do rooms and corridors have sufficient lighting?

  Yes

  No

  N/A

• Is lighting suitable and sufficient to allow safe access and exit (including lighting of emergency exits)?

  Yes

  No

  N/A

• Are there up to date records of emergency lighting being serviced?

  Yes

  No

  N/A

• Are corridors and rooms clear from clutter and free from items likely to cause a trip?

  Yes

  No

  N/A

• Are permanent fixtures in good condition e.g. Seats, shelving, cupboards, notice boards, signage etc?

  Yes

  No

  N/A

• Is internal flooring in good condition and of a type to provide good slip resistance?

  Yes

  No

  N/A

• Where any doors contain glass, is this made from safety material?

  Yes

  No

  N/A

• Are all stairs fitted with handrails?

  Yes

  No

  N/A

• Are all areas of the building accessible by the premise controller i.e. where users may have changed locks, copies of keys have been provided?

  Yes

  No

  N/A

• Have you provided (where determined necessary) matting to minimise excess water being carried into the building?

  Yes

  No

  N/A

• Are paths, steps and any ramps to and from the building properly maintained to minimise slip and trip risks?

  Yes

  No

  N/A

Building condition (exterior)

• Can the building be adequately secured?

  Yes

  No

  N/A

• Where fitted, are window, door, lighting screens/guards in good condition?

  Yes

  No

  N/A

• Do gutters/drains appear to be in good working condition?

  Yes

  No

  N/A

• Does exterior paintwork appear to be in good condition?

  Yes

  No

  N/A

• Does concrete and asphalt appear to be good condition?

  Yes

  No

  N/A

• Is the building free from signs of vandalism or damage that require addressing? (consider external and internal)

  Yes

  No

  N/A

Car Parking

• Is there car parking associated with the premise that responsible falls under the responsibility of the 'Responsible Person'? (Smart field question - additional questions will appear if answered 'yes').

  Yes

  No

  N/A

• Has the car park or workplace transport hazards been risk assessed?

  Yes

  No

  N/A

• Is the car park surface maintained to minimise slip and trip risks?

  Yes

  No

  N/A

• Is the car park free of litter and over grown vegetation?

  Yes

  No

  N/A

• Are vehicle and pedestrian routes/flows and car park site entrances/exits clearly marked?

  Yes

  No

  N/A

• Is the car park well lit?

  Yes

  No

  N/A

Electrical equipment and services

• Where there are fixed electrical installations: 1) Are they correctly installed, modified or repaired, then inspected and tested by an electrician or other suitably qualified person before being put into use? 2) Are they inspected and tested at suitable (occasional) intervals by an electrician or other suitably qualified person? (Typically every five years for commercial)

  Yes

  No

  N/A

• Where there are portable or fixed electrical equipment (e.g. cooker or vacuum cleaner): 1) Has it been visually checked and, where necessary, tested at suitable (occasional) intervals to ensure that it is safe to use? 2) Where required, has any damaged electrical equipment been taken out of service or replaced?

  Yes

  No

  N/A

Gas equipment and services

• If fixed gas appliances are available for use (e.g. a boiler, cooker, water heater), are arrangements in place for periodic examinations (annual) and any remedial action by a Gas Safe registered engineer?

  Yes

  No

  N/A

• If mobile gas appliances are available or permitted to be used (eg heaters fuelled by bottle gas), are arrangements in place for periodic examinations and any remedial action by a competent person in place?

  Yes

  No

  N/A

• If there is an externally sited LPG installation with a storage vessel: 1) Is the area around the vessel kept clear? 2) If it is near a road, is it protected from passing traffic? 3) Have pipes carrying the LPG to the building been checked to ensure that they are in good condition?

  Yes

  No

  N/A

Pressure Vessels

• Are there any pressure vessels on site

  Yes

  No

  N/A

• Is there a written scheme of works available for maintaining the pressure vessels

  Yes

  No

  N/A

• Is there evidence that maintence work is being carried out in accordance to the written scheme of works with evidence that any defects identified are being rectified

  Yes

  No

  N/A

Asbestos

• Has the building been surveyed for asbestos containing materials (ACM)?

  Yes

  No

  N/A

• Is the Asbestos Survey and Asbestos Management Plan available at the premise for review by those who may disturb asbestos containing materials?

  Yes

  No

  N/A

• Does the building contain any asbestos? (unscored question)

  Yes

  No

  N/A

• If there is asbestos, and it is good condition, has a record been made of where it is? Are there arrangements to provide this information to anyone who carries out maintenance work on the building?

  Yes

  No

  N/A

• Is there a system in place (e.g. fixed warning signs) to ensure the asbestos is not disturbed, and are regular checks made to ensure it remains undisturbed and in good order?

  Yes

  No

  N/A

• If damaged asbestos has been identified, have arrangements been made to ensure it is either repaired, encapsulated or removed? (The majority of work must be carried out by a licensed contractor unless the asbestos fibres in the material are so well bound in that the work is lower risk and can be done by a contractor who is not licensed by the HSE).

  Yes

  No

  N/A

Fire

• Has a premise fire risk assessment been completed or fire safety been considered and proportionate fire safety measures in place?

  Yes

  No

  N/A

• Are Fire Action Notices and extinguisher information cards displayed?

  Yes

  No

  N/A

• Has there been an adequate means identified for raising the alarm by the users?

  Yes

  No

  N/A

• Are escape routes and fire exit doors unobstructed, self closing or capable of self closing in the event of a fire?

  Yes

  No

  N/A

• Are extinguishers in place, tested within the last year with pins/tags in place? (Feel the weight of the extinguisher to determine if it has been emptied).

  Yes

  No

  N/A

• Are all fire doors in good order?

  Yes

  No

  N/A

• Where fire evacuation drills are required have they taken place at least 6 monthly or more where appropriate?

  Yes

  No

  N/A

• If Evac chairs are on premises is there a record of periodic inspections (quarterly)?

  Yes

  No

  N/A

Legionnaires' disease and water management

• Has a water management survey/risk assessment for legionella controls been completed?

  Yes

  No

  N/A

• Has actions/recommendations contained within the assessment/management plan been completed, implemented as ongoing control or planned for completion? Records should be available for all remedial works to demonstrate this.

  Yes

  No

  N/A

• Has a suitable cleaning schedule been implemented of the shower heads and water outlets so there is no build up of scale; do current cleaning standards appear adequate?

  Yes

  No

  N/A

• Where monthly water temperature monitoring is taking place is there evidence available to suggest corrective action is taken when temperature is identified as non compliant

  Yes

  No

  N/A

• Where bacteriological testing has been implemented are records available to review with action taken when necessary

  Yes

  No

  N/A

• Is drinking water signage displayed where required?

  Yes

  No

  N/A

Sanitary facilities

• Are water outlets (showers and taps) free from leaks?

  Yes

  No

  N/A

• Does drainage appear in good working condition? (Consider missing grates/covers)

  Yes

  No

  N/A

• Are toilets clean and free from damage?

  Yes

  No

  N/A

• Is there segregation between male and female?

  Yes

  No

  N/A

Lifts and lifting equipment

• Are there lifts or lifting equipment in the building?(unscored question)

  Yes

  No

  N/A

• Is there a recorded of regular thorough examinations and inspections of lifting equipment (annual or or 6 monthly in line with LOLER requirements)?

  Yes

  No

  N/A

• Have any defects identified been dealt with and resolved satisfactorily?

  Yes

  No

  N/A

Ladders

• Are there any ladders at the premises?

  Yes

  No

  N/A

• Do the ladders have an identifier on them and is there a record of regular inspections?

  Compliant

  Part compliant

  Non-compliant

  Not Applicable

COSHH

• Are chemical used/stored in the building?

  Yes

  No

  N/A

• Is there an inventory of chemicals used in the building?

  Yes

  No

  N/A

• Are there COSHH risk assessments available?

  Yes

  No

  N/A

• Are there safety data sheets available?

  Yes

  No

  N/A

First aid needs

• Has a first aid needs assessment been completed for the building and is it up to date?

  Yes

  No

  N/A

• Are first aid kit(s) adequately stocked with items within the expiration dates?

  Yes

  No

  N/A

• Where eye wash stations are installed are they suitably located and well stocked

  Compliant

  Part compliant

  Non-compliant

  Not Applicable

• Where a defibrillator is on site is it well signed with pads and batteries in date and functioning

  Compliant

  Part compliant

  Non-compliant

  Not Applicable

Management of contractors and visitors

• Is there a register kept of visitors and contractors who may be in the building?

  Yes

  No

  N/A

• Is there a site induction so visitors and contractors are made aware of any hazards or safety controls that need to be complied with that are in operation in the building?

  Compliant

  Part compliant

  Non-compliant

  Not Applicable

Lightning Protection

• Does the building have lightning protection?

  Yes

  No

  N/A

• Is there a record of the lightning protection system being service (annual) and have all faults identified at the service, if any, been rectified?

  Compliant

  Part compliant

  Non-compliant

  Not Applicable

Local Exhaust Ventilation (LEV)

• Where LEV is present is there a record that it has had a thorough examination by a competent person and tested once each year (no less than 14 months)

  Yes

  No

  N/A

Roof access

• Where roofs need to be accessed has the roof been assessed and where required a permit to access process in place, method statement and/or safe system of work to ensure safe working?

  Yes

  No

  N/A

Additional issues

• Are there additional issues that require addressing?

• Does an action need to be raised to correct the issue

  Yes

  No

  N/A