Roof Access Risk Assessment (2022-23)

• Department

• Service Team

• Scope of Assessment: Access to and pedestrian movement across the roofs of Council buildings.

• Name of Block

• Location
  Address

• Number of floors

• Number of access points to roof

• Plant and equipment on roof requiring access

  Select RF Transmitters Roof extract fans Lightening conductor Water tanks Lift motor room CCTV cameras Satellite dishes Micro dishes (no RF) Other

  • RF Transmitters
  • Roof extract fans
  • Lightening conductor
  • Water tanks
  • Lift motor room
  • CCTV cameras
  • Satellite dishes
  • Micro dishes (no RF)
  • Other

• Detail other

• Assessment undertaken by

• Date and Time of Assessment

  Date

• Risk Assessment Number

• Suggested date of next review

  Date

ROOF ACCESS

• HAZARD: Accessing the roof

• Is access to the roof of the building suitably secure to trespass?

  Yes

  No

  N/A

• Connected via a camera/audio system to EPSC who permit access electronically

• Connected to Safe and Connected system (requires phone call)

• Express Drop Key

• FB Key

• Gerda Key

• Key safe

• Electronic card reader with prior authorisation

• Roof access doors routinely checked

• CCTV present on roof

• Signage

• Other

• Details of other measures taken

• Is equipment available on-site to gain access to the roof?

  Yes

  No

  N/A

• Detail equipment (eg ladder)

• Is the equipment used to gain access to the roof in good condition?

  Yes

  No

  N/A

• Is the ladder marked to indicate it is on a register of inspection?

  Yes

  No

  N/A

• Is the access equipment safely secured to prevent unauthorised use?

  Yes

  No

  N/A

• Can the access equipment be safely secured in place?

  Yes

  No

  N/A

• Does the ladder extend 1m above the landing point or a grab rail available?

  Yes

  No

  N/A

• Is equipment required to be brought on site to access the roof?

  No

  Yes

  N/A

  N/K

• Detail equipment (eg ladder)

• Are measures in place to prevent falls through an open hatch?

  Yes

  No

  N/A

• Is adequate lighting in place?

  Yes

  No

  N/A

• Persons at Risk

  Select Members of public Children Staff Contractors None

  • Members of public
  • Children
  • Staff
  • Contractors
  • None

• Severity of the Risk

  Negligible Injuries

  Minor Injuries

  Major Injuries

  Fatality

• Likelihood of the Risk

  Highly Unlikely

  Unlikely

  Likely

  Very Likely

• Risk Rating

  High

  Medium

  Low

• Summary of significant hazards

• Measures that can be taken to further minimise the risk.

FRAGILE ROOFS

• HAZARD: Fall through fragile roof/skylight

• Is there evidence of fragile roofs/skylights (fibre cement sheets, metal sheets, glass, chipboard or roof lights)?

  No

  Yes

  N/A

  N/K

• Do fragile surfaces have suitable platforms, coverings or guard rail protection?

  Yes

  No

  N/A

• Are prominent warning notices affixed at the approach to the place where the fragile surface is situated?

  Yes

  No

  N/A

• Details of any other measures taken

• Persons at risk

  Select Members of public Children Staff Contractors None

  • Members of public
  • Children
  • Staff
  • Contractors
  • None

• Severity of the risk

  Negligible Injuries

  Minor Injuries

  Major Injuries

  Fatality

• Likelihood of the risk

  Highly Unlikely

  Unlikely

  Likely

  Very Likely

• Risk rating

  High

  Medium

  Low

• Summary of significant risks

• Measures that can be taken to further minimise the risk

EDGE PROTECTION

• HAZARD: Unintentional fall from the roof edge

• Does the design of the roof provide permanent edge protection?

  Yes

  No

  N/A

• Solid parapet wall of 1100mm (Building Regs) (950mm minimum HSG33)

• Edge protection with a top rail of at least 950mm, an intermediate guard-rail positioned so that any gap between it and other means of protection does not exceed 470mm and means of preventing materials slipping off

• Is there evidence that edge protection is subject to scheduled regular inspection and maintenance by a competent person (at least annually) with records available?

  Yes

  No

  N/A

• Persons at risk

  Select Members of public Children Staff Contractors None

  • Members of public
  • Children
  • Staff
  • Contractors
  • None

• Severity of the risk

  Negligible Injuries

  Minor Injuries

  Major Injuries

  Fatality

• Likelihood of the risk

  Highly Unlikely

  Unlikely

  Likely

  Very Likely

• Risk Rating

  High

  Medium

  Low

• Summary of significant risks

• Measures that can be taken to further minimise the risk

TRAVEL RESTRAINT / FALL ARREST

• HAZARD: Fall from height arising from use of incompatible equipment / non-maintained equipment and/or by non-competent persons.

• Is there evidence that the roof is designed to be accessed with travel restraint or fall arrest systems?

  No

  Yes

  N/A

  N/K

• Travel restraint

• Fall arrest

• Is there evidence that travel restriction/fall arrest system anchor points are subject to a programme of inspection, testing and maintenance?

  Yes

  No

  N/A

• Anchor devices tagged to indicate they have been tested

• Is there evidence that contractors who could foreseeably be required to access the roof of this building have been instructed that they must submit detailed RAMS prior to authorisation?

  Yes

  No

  N/A

• Persons at risk

  Select Members of public Children Staff Contractors None

  • Members of public
  • Children
  • Staff
  • Contractors
  • None

• Severity of the risk

  Negligible Injuries

  Minor Injuries

  Major Injuries

  Fatality

• Likelihood of the risk

  Highly Unlikely

  Unlikely

  Likely

  Very Likely

• Risk rating

  High

  Medium

  Low

• Summary of significant risks

• Measures that can be taken to further minimise the risk

TELECOMMUNICATION TRANSMITTERS

• HAZARD: Heating of body tissue / RF shocks or burns from unearthed conducting bodies becoming charged

• Does the roof space contain RF transmitters?

  No

  Yes

  N/A

  N/K

• Has confirmation been received that the base station was designed, built and operated to be compliant to ICNIRP limits for exposure to radio-frequency energy and CEMFAW 2016?

  Yes

  No

  N/A

• Are suitable ‘Entry Signs’ fixed to the access point to the roof?

  Yes

  No

  N/A

• Identifies the existence of RF hazards

• Indicates there is further safety signage on site

• Gives relevant operator names and telephone numbers

• Site identification number

• Are ‘Antenna Signs’ fixed to antenna on the faces it could be approached?

  Yes

  No

  N/A

• Persons at risk

  Select Members of public Children Staff Contractors None

  • Members of public
  • Children
  • Staff
  • Contractors
  • None

• Severity of the risk

  Negligible Injuries

  Minor Injuries

  Major Injuries

  Fatality

• Likelihood of the risk

  Highly Unlikely

  Unlikely

  Likely

  Very Likely

• Risk rating

  High

  Medium

  Low

• Summary of significant risks

• Measures that can be taken to further minimise the risk

MANAGING AND MONITORING ROOF ACCESS

• HAZARD: Failure to manage and monitor legitimate access to the roof

• Are adequate management procedures in place, to authorise and control, those with a legitimate need to access the roof (maintenance/inspection)?

  Yes

  No

  N/A

• Permit-to-access system - allows access only after the sharing of information between parties and formalises the authorisation process from beginning to end

• Have suitable arrangements been made to cater for emergency out-of-hours access to the roof?

  Yes

  No

  N/A

• Contractors likely to require out of hours access have been identified and provided with relevant pre-construction information on the roof (e.g. risk assessment)

• Teams (eg EPSC) with a role in permitting roof access have been advised of contractors that have received relevant pre-construction information on the roof and who may request emergency access

• Persons at risk

  Select Members of public Children Staff Contractors None

  • Members of public
  • Children
  • Staff
  • Contractors
  • None

• Severity of the risk

  Negligible Injuries

  Minor Injuries

  Major Injuries

  Fatality

• Likelihood of the risk

  Highly Unlikely

  Unlikely

  Likely

  Very Likely

• Risk rating

  High

  Medium

  Low

• Summary of significant risks

• Measures that can be taken to further minimise the risk

OTHER HAZARDS

• Identified site hazards

Site Hazard

• Area of Concern

• Description of hazard identified

• Photo of hazard

  Media

• Persons at Risk

  Select Members of public Children Staff Contractors None

  • Members of public
  • Children
  • Staff
  • Contractors
  • None

• Severity of the Risk

  Negligible Injuries

  Minor Injuries

  Major Injuries

  Fatality

• Likelihood of the Risk

  Highly Unlikely

  Unlikely

  Likely

  Very Likely

• Risk rating

  High

  Medium

  Low

• Summary of significant risks

• Measures that can be taken to further minimise the risk.

Risk Matrix and Hierarchy of Controls

• Risk Matrix Reference

• Hierarchy of Controls Reference