Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Health & Safety
Section 1 - All
Prosecutions and Enforcement Notices
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The supplier has provided details of any enforcement notices or prosecutions served on them in the last three years by the HSE or the local authority?
1. Health and Safety Policy and Organisation for Health and Safety.
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The supplier has a written health and safety policy?
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The policy statement includes a clear declaration to ensure the health, safety and welfare of employees and others?
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The policy statement calls for the full co-operation and support of all employees?
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The policy commits to providing sufficient financial and other resources for its proper implementation?
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The policy includes a commitment to planning, regular review and development of the health and safety policy?
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A named Director or other senior person is named as the responsible person for carrying out the policy?
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The policy statement is signed by the chief executive officer or equivalent and dated within the previous 12 months?
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The policy assigns duties and responsibilities?
2. Arrangements for Health and Safety.
Asbestos
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The supplier has arrangements in place to ensure the successful management of asbestos risk at work?
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Implementation is shown by records of appropriate awareness training to enable workers to identify asbestos in the workplace?
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Implementation is shown by records of clear instruction of workers about action to take if they find asbestos in the workplace?
Health Surveillance
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The supplier has arrangements in place to provide health surveillance where required? (Noise, Dermatitus, Respiratory, Vibration)
Work Equipment
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The supplier has arrangements in place to ensure the successful management of risk from work equipment?
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Implementation is shown by records of appropriate maintenance and inspection of work equipment. These records will include statutory testing where relevant?
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Implement attain is shown by records of adequate information, instruction and training in the use of work equipment?
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Implementation is shown by clear instruction to workers about work equipment with specific risks and the restriction of use of such equipment to appropriately trained workers?
Portable Electrical Equipment
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The supplier has arrangements in place to successfully manage the risk from portable electrical equipment?
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Implementation can be shown by consideration of low voltage equipment or safety devices during risk assessment?
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Implementation is shown by records of portable appliance testing and formal visual checks by a competent person?
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Implementation is shown by records of instruction/information for users about user checks and their part in the safe use of portable equipment?
Hazardous Substances
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The supplier has arrangements in place to successfully manage the risks from hazardous substances?
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Implementation is shown by records of consideration of all hazardous substances stored, used or transported?
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Implementation is shown by records of suitable COSHH assessment by a competent person?
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Implementation is shown by records of appropriate information, instruction and training for workers about the risks associated with hazardous substances?
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Where appropriate implementation can be shown by records of monitoring exposure/health checks for relevant workers?
Manual Handling
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The supplier has arrangements in place to successfully manage the risks from manual handling?
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Implementation is shown by records of suitable risk assessment by a competent person. Assessment will consider the task, individual capability, the load and working environment.
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Implementation is shown by records of information, instruction or training for workers about kinetic lifting techniques?
First Aid
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The supplier has arrangements in place to successfully comply with the regulations?
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Implementation is shown by the provision of first aid personnel appropriate to the suppliers work activities?
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Implementation is shown by the records of appropriate information for workers and training for first aid personnel?
Fire Precautions/Fire Action Plan and Fire Risk Assessment
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The supplier has arrangements in place to successfully manage fire risk in the workplace?
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Implementation is shown by the provision of information for workers about action to be taken in the event of an emergency?
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Implementation is shown by records of suitable fire risk assessment by a competent person?
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Implementation is shown by records of instruction for workers, appropriate fire training and maintenance of fire precautions?
Working at Height
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The supplier has arrangements in place to successfully manage the risks from working at height?
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Implementation is shown by records of suitable risk assessment and clearly defined safe systems of work?
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Implementation is shown by records of information, instruction and training?
3. Access to Competent Corporate (General) Health and Safety Advice
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The supplier has arrangements in place for accessing competent advice to assist them in complying with relevant statutory provisions?
4. Training and Information
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The supplier has arrangements in place for successfully reducing the risk through training to provide a competent workforce?
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Implementation is shown by the maintenance of suitable records of all training provided throughout the whole business?
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Implementation is shown by records of induction for all new employees?
5. Individual Qualifications and Experience
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The supplier has arrangements in place to ensure that their management team have suitable qualifications and experience to enable them to manage others safety?
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Implementation is shown by the maintenance of suitable records of training received or experience gained?
6. Monitoring, Audit and Review
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The supplier has arrangements in place to successfully monitor and review safety performance leading to continuous improvement of systems?
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Implementation can be shown by records of regular inspection by local and senior management and action plans where appropriate?
7. Workforce Involvement
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The supplier has arrangements in place to successfully involve all workers in its health and safety systems?
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Implementation is shown by records of any safety meetings or health and safety concerns raised by workers and the action taken to address those concerns?
8. Accident Reporting
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The supplier has arrangements in place to successfully record, report where appropriate and investigate accidents and incidents?
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Implementation is shown by records of accident statistics over previous 3 years?
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Implementation is shown by records of investigation with appropriate action of 2 recent accidents where relevant?
9. Sub-contracting/sub-consulting
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The supplier has arrangements in place for successfully managing sub-contractor competence?
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Implementation is shown by records of sub-contractor competence assessment by a competent person?
10. Risk Assessment Leading to a Safe System of Work
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The supplier has arrangements in place to successfully manage the risk through assessment by a competent person?
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Implementation is shown by records of suitable and sufficient risk assessment?
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Implementation is shown by records of assessment of non-routine activities or situations?
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Implementation is shown by records of developing an action, safe system of work or safety method statement, following the assessment?
Section 2 - Construction Related
1. Access to Competent Construction Health and Safety Advice
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In addition to corporate advice, the supplier has arrangements in place for accessing competent construction advice to assist them in complying with relevant statutory provisions?
2. Individual Qualifications & Experience
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The supplier has arrangements in place to ensure that employees have suitable construction related qualifications and experience to enable them to work safely?
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Implementation is shown by the maintenance of suitable records of construction related training received or experience gained?
3. Workforce Involvement
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The supplier has arrangements in place to successfully involve all workers (including those with limited knowledge of the English language) in its health and safety systems?
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Implementation can be shown by use of translated materials, additional supervisor training or greater use of pictorial signage?
4. Co-operation and Co-ordination
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The supplier has arrangements in place to successfully manage the cooperation with others and the coordination of work with other contractors?
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Implementation is shown by practical evidence showing cooperation and coordination of work leading to safe systems of work or safety method statements?
5. Welfare Provision
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The supplier has arrangements in place to ensure appropriate welfare facilities are available on site?
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Implementation is shown by records of previous welfare provisions made on site?
Section 3 - Construction Related and Principal Contractor
1. Access to Competent Construction Health and Safety Advisor
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In addition to corporate advice, the supplier has arrangements in place for accessing competent construction advice to assist them in complying with relevant statutory provisions?
2. Individual Qualifications & Experience
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The supplier has arrangements in place to ensure that employees have suitable construction related qualifications and experience to enable them to work safely and take on the role of principal contractor?
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Implementation is shown by the maintenance of suitable records of construction related training received or experience gained?
3. Workplace Involvement
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The supplier has arrangements in place successfully involve all workers (including those with limited knowledge of the English language) in its health and safety systems?
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Implementation can be shown by use of translated materials, additional signage, additional supervisor training, or greater use of pictorial signage?
4. Co-operation and Co-ordination
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The supplier has arrangements in place to successfully manage the cooperation with others and the coordination of work with contractors?
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Implementation is shown by practical evidence showing cooperation and coordination of work leading to safe systems of work or safety method statements?
5. Welfare Provisions
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The supplier has arrangements in place to ensure appropriate welfare facilities are available on site?
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Implementation is shown by records of previous welfare provisions made on site?
6. Construction Phase Health and Safety Plan
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The supplier has made arrangements in place to properly plan, manage and monitor work?
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Implementation is shown by records of a construction phase plan?
Section 4 - CDM Co-ordinator
1. Access to Competent Construction Health and Safety Advice
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In addition to corporate advice, the supplier has arrangements in place for accessing competent construction advice to assist them in complying with relevant statutory provisions?
2. Individual Qualifications & Experience
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The supplier has arrangements in place to ensure that employees have suitable task (design & construction process) and construction related qualifications and experience to enable them to work safely?
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Implementation is shown by the maintenance of suitable records of CDMC and construction related training received or experience gained?
3. CDM Coordinators Duties
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The supplier has arrangements in place to ensure good. Cooperation, coordination and communication between all project teams members?
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Implementation is shown by practical evidence showing cooperation and coordination of work?
Section 5 - Designer
1. Access to Competent Construction Health and Safety Advice
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In addition to corporate advice, the supplier has arrangements in place for accessing competent construction advice to assist them in complying with relevant statutory provisions?
2. Individual Qualifications
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The supplier has arrangements in place to ensure that employees have suitable task (design & construction process) and experience to enable them to work safely?
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Implementation is shown by the maintenance of suitable records of design and construction related training received or experience gained?
3. Hazard Elimination and Risk Control
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The supplier has arrangements in place to ensure good cooperation and coordination of design work and to ensure hazards are eliminated (and risks controlled) in the design process
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Implementation is shown by practical evidence showing practical measures have been taken which have reduced risk arising from the design?
Environmental
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If you are not applying for external accreditation, answer the following questions:
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Do you have a documented policy and organisation for the management of construction-related environmental issues?
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Please provide evidence that you or your organisation has an environmental management policy authorized by the Chief executive or equivalent and regularly reviewed. The policy should be relevant to the nature and scale of the activity and set out the responsibilities for environmental management throughout the organisation.
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Environment Agency Certificate
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Do you have documented arrangements for ensuring that your environmental management procedures are effective in reducing/ preventing significant impacts on the environment?
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Do you have arrangements for providing employees who will engage in construction, with training and information on construction-related environmental issues?
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Do you check, review and where necessary improve your environmental management performance?
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Do you have arrangements for ensuring that any suppliers you engage apply environmental protection measures that are appropriate to the activity for which they are being engaged?
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Describe how you tell your employees about your policy:
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Does your company hold a licence or other approval relevant to environmental issues (e.g. waste carriers licence, 'Part L' approved):
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If Yes, provide a brief description of how you do this:
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Do you have access to competent advice on environmental issues?
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Products and Services
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We take steps to reduce waste materials from our products/services by:
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We take steps to reduce the energy requirements of our products/services by:
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Controlling Pollution
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Our working methods control emissions to air and water by:
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Legislative Compliance
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We know how to identify which environmental laws apply to us:
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Complaints
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Does your company have a method for dealing with any environmental complaints?
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How?
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If your company is not taking action on a particular issue you are advised to provide details of how you will address them in your action plan?
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Are you seeking to register using findings from an ISO 14001 or EMAS Audit:
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Which Certification body awarded your certificate?
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Which scheme are you seeking to use?
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What was the date of your last audit/assessment?
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What is the expiry date of your certification?
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Please enter your certificate number:
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A copy of your most recent audit report & certificate
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Have you or your company been prosecuted for a breach of any environmental laws in the last five years?
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Describe how you tell your employees about your policy:
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Does your company hold a licence or other approval relevant to environmental issues (e.g. waste carriers licence, 'Part L' approved):
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If Yes provide a brief description of how you do this:
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Do you have access to competent advice on environmental issues?
Accounts
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Please select the one organisation description that most closely matches your organisation and provide information accordingly:
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You need these documents:
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Accounts for a medium to large incorporated entity and all other organisations that are required to prepare audited accounts
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Accounts for other organisation types (e.g. not for profit entities, local authorities, housing associations, charities)
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Insurance Statement and Certificates
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Employers liability insurance: Policy number:
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Limit of indemnity:
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Excess:
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Limit for single event:
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Expiry date:
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Public liability insurance:
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Policy number:
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Limit of indemnity:
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Excess:
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Limit for single event:
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Expiry date:
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Professional indeminty insurance (where consultancy input involved):
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Product liability Insurance (where product to be supplied):
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If any of the above insurances are not selected, please provide a supporting explanation as to why this is so:
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Has your company or any of its Directors and Executive Officers been the subject of criminal or civil court action (including for bankruptcy or insolvency) in respect of the business activities currently engaged in, for which the outcome was a judgement against you or them?
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If your response to above is positive and any of the actions are ongoing or pending, have all claims been properly notified in accordance with the suppliers Product Liability Insurance policy requirements and been accepted by insurers?
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Has your company or any of its Directors and Executive Officers been in receipt of enforcement/remedial orders that are still unresolved (such as those in relation to: Environment Agency or Office of Rail Regulation enforcement), in the last three years?
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If you are unincorporated business: (sole trader):
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Copy of the most recent accounts that contain turnover, profit before tax, and balance sheet (if prepared) covering either the most recent two year period of trading or if trading for less than two years, the period that is available. If accounts are not prepared, provide the relevant pages from the latest tax returns (self employment pages for sole traders, partnership pages for partnerships) together with the tax assessment.
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Limited Copy of the most recent accounts as submitted to the Inland Revenue covering either the most recent two year period of trading or if trading for less than two years, the period that is available. Abbreviated accounts are not acceptable.
Quality
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Are you seeking to register using findings from an ISO 9001 audit? If yes:
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Which Certification body awarded your certificate?
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Which scheme are you seeking to use?
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What was the date of your last audit/assessment?
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What is the expiry date of your certification?
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Please enter your certificate number:
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Please upload a copy of your current valid certification
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Please upload a copy of your most recent audit report
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Please confirm that this certification applies to the business you have registered with CHAS:
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Quality Policy and Organisation for Quality Management
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Are you seeking to register using findings from an ISO 9001 audit? If NO:
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Please provide evidence that you or your organisation has a quality management policy authorised by the Chief executive or equivalent and regularly reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out the responsibilities for quality management throughout the organisation.
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Do you have arrangements for ensuring that your quality management, including the quality of construction output and general performance, is effective in reducing/ preventing incidents of sub-standard delivery?
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Describe how you tell your employees about your policy:
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Do you have arrangements for providing your workforce with quality-related training and information appropriate to the type of work for which your organisation is likely to bid?
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Do you have procedures for periodically reviewing, correcting and improving quality performance?
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Do you have arrangements for ensuring that your own suppliers apply quality management measures that are appropriate to the work for which they are being engaged?
Equality
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As an Employer, do you meet the requirements of the positive equality duties in relation to the Equalities Act 2010?
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Is it your policy as an employer to comply with anti-discrimination legislation, and to treat all people fairly and equally so that no one group of people is treated less favourably than others?
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In the last three years has any finding of unlawful discrimination been made against your organization by any court or industrial or employment tribunal or equivalent body?
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In the last three years has your organisation been the subject to a compliance action by the Equality and Human Rights Commission or an equivalent body on grounds of alleged unlawful discrimination?
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If the answer to question 3 and / or 4 is "Yes", what steps did your organisation take as a result of that finding or investigation?
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Please provide details/evidence of remedial action:
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What does your organisation do to ensure that equality and diversity is embedded within your organisation?
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Please provide copies of any relevant policies or written statement/evidence of relevant actions.
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Do you actively promote good practice in terms of eliminating discrimination in all forms through?
