Ciret Ltd. Internal Site Compliance Audit Report - Oct 21

• Conducted on

  Date

• Auditor(s)

• Guidance for Auditor – where an action is required please record the relevant BIR number within the END 'Use this space for any additional issues or comments'. section. Take photos as evidence when possible.

Risk Assessment Awareness

• Select a random Risk Assessment for an internal area of the site prior to commencing audit - this will be used for a later question

GENERAL

• If relevant - Have actions from previous audit been closed out?

  Yes

  No

• Does it need to be escalated or has sufficient progress been made?

• Have there been any changes to Ciret processes or any Tenants using the site (since last audit)?<br>

  No

  Yes

• Summarise any changes

• Does this check sheet need to be updated as a result of changes?

  No

  Yes

H&S Committee

• Are H&S committee representatives names available to employees (Committee member notices)

  Yes

  No

• When was date of last meeting?

  Date

• Are minutes of last meeting available to employees on Noticeboards (Office & Warehouse)

  Yes

  No

• Is H&S Policy Displayed?

  Yes

  No

• What is last recorded 'review' date

  Date

• Is staff 'suggestion box' available?

  Yes

  No

• Spk to selection of staff to confirm that they are aware of who to raise any H&S concerns with.<br>Are they aware of who to raise concerns with?

  Yes

  No

• Using the Selected Risk Assessment - are relevant staff aware of this RA

• Review the RA with them through discussion of the key points

• Do they consider the assessment of risks to be correct?

  Yes

  No

• Do they think any changes to the RA are needed?

  No

  Yes

• Leave them a copy and ask them to discuss with H&S representative and inform Office Manager

H&S GENERAL

• Health and Safety Information for Employees – is the statutory poster displayed?

  Yes

  No

• Is the information current and up to date?

• Are welfare areas clean & tidy (canteen area, toilets etc)

  Yes

  No

FIRST AID

• Are details of First Aiders, including Mental Health First Aider, published/communicated?

  Yes

  No

• Who is responsible for checking first aid kits?

• Are First Aid kits checks being undertaken and kits restocked?

• Is eyewash kit fully stocked?

• Is accident book available?

SITE EMERGENCY RESPONSE

• Are emergency instruction/information available for contractors/visitors at sign in point?

  Yes

  No

• Are there any visitors/contractors on site at this time? (check sign in book for number of visitors/initials)

  None on site

  Yes

• If working on site is a copy of their RA for the work being undertaken available with Office Manager.

• Visit their work area during the audit

• View their work area are you happy that a safe system of work is being followed and there are no obvious risks to the contractor, employees or tenants/visitors

  Safe

  At Risk

  N/A

• How are site emergency instructions communicated to Tenants?

• Is a site 'emergency incident' plan available?

  Yes

  No

• Is it up-to-date - ie reviewed in last 12 months and reflects any changes there may have been on the site?

  Yes

  No

• Identify date of last fire evacuation test

  Date

• Have there been any emergency incidents since last audit?

  No

  Yes

• Has this been recorded within BIR system?

  Yes

  No

• BIR Ref

• Are fire systems tests (extinguishers, alarms etc) recorded and taking place at required frequencies?

  Yes

  No

• Identify date of last fire alarm check/test

  Date

• Identify date of last emergency lighting check/test

  Date

• Identify date of last sprinkler system inspection/test

  Date

• Are fire exit points clearly identified?

  Yes

  No

• Are fire exit points free from obstruction?

  Yes

  No

• Is appropriate chemical management (safe storage) demonstrated internally ie cleaning chemicals/tenant areas etc?

  Safe

  At Risk

• Is there any liquid spill risk internally within Ciret Areas - Painting Room, Manufacturing area, Warehouse (brush mate) storage etc

  Safe

  At Risk

• Is a spill kit available in the vicinity?

• Are required contents of spill kit available and accessible

• Are instructions available?

• Are staff aware of what to do in event of spill?

• Are tenants aware of what to do in event of spill?

• Are MSDS data sheets available for chemicals held in Ciret internal areas, including COSHH assessments where needed?

  Yes

  No

• Is there any spill risk within tenant areas internally?

  Safe

  At Risk

• Is access restricted to the painting room (door locked)?

  Yes

  No

DUTY OF CARE Paperwork

• Is evidence of waste contractors licences or exemptions from licensing available for all those removing waste from site on behalf of Ciret?

  Yes

  No

• Are 'season ticket' transfer notes within date? ie valid for current date

  Yes

  No

• Has there been any ‘hazardous waste’ removed from site or held requiring removal?

  Select Removed Awaiting Removal and stored safely No hazardous waste currently on site or removed

  • Removed
  • Awaiting Removal and stored safely
  • No hazardous waste currently on site or removed

• Consignment Note available

• Quarterly Return or Consignment Note Part E (showing final disposal) available

WASTE Management and Storage

• Is evidence of waste segregation available ie offices etc?

  Yes

  No

• Are you satisfied that waste streams are being appropriately handled and waste is not being mixed?

  Yes

  No

• Is there any evidence of waste being disposed of incorrectly internally ie hazardous waste or electrical waste in general waste bins?

  Safe

  At Risk

PRODUCER RESPOINSIBILITY (PACKAGING ) REGULATIONS

• Is evidence to demonstrate registration with compliance scheme available?

  Yes

  No

• Is responsibility for collection of data assigned to member of staff?

  Yes

  No

• Are they aware of the timetables for submission

• Is there an understanding of the different obligations for packaging compliance (packer, packer/filler etc)

• Is the collation of data automated?

• Why not?

• Are records available to confirm final figures for last year (ending 31 December)?

  Yes

  No

• Is evidence of submission to compliance scheme to required timetable available?

SAFETY SIGNS

• Are suitable and sufficient safety signs visible during site walk round providing information to Ciret staff, visitors/contractors and other tenants? --- For example first aid, fire exits etc

  Yes

  No

• Are signs advising ‘no smoking’ site clearly visible to staff, tenants and visitors

  Yes

  No

FSC

• Check a sample of FSC product - Does it carry a FSC label?

  Yes

  No

  N/A

• Take a photo of an FSC Label on product

  Media

• Does the FSC sample have any other forest scheme labels such as PEFC (programme for the endorsement of Forest Certification), sustainable forestry Initiative, EUTR (EU Timber Regulation) TLV (Timber Legality Verification) etc

  No

  Yes

• Identify the label and if it is across batches or a single batch mislabelled (FSC CofC requires only FSC label to be present)

AUDIT SUMMARY/COMMENTS

• Are there any H&S concerns identified during this audit?

  Safe

  At Risk

• Record details of any concerns here

• Are there any Environmental concerns identified during this audit?

  Safe

  At Risk

• Record details of any concerns here

• Use this space for any additional issues or comments etc.

• BIR Ref(s)

• Click "Add Signature"

Signature

• Auditor's Name & Signature

  Sign