CoE Site Compliance Check

• Document No.

• Title / Site Location

• Client

• Conducted on

  Date

• Prepared by

• Name of Officers supporting audit

1.0 EMPLOYEES

• Are all employees dressed in accordance to site requirements and standards?

  YES

  NO

• Are all employees smart and presentable?

  YES

  NO

• Are all employees displaying a valid SIA License?

  YES

  NO

• Where no SIA Licence is available, does the employee have a copy of the "License Dispensation Notice" [LDN]?

  Yes

  No

  N/A

2.0 SECURITY BASE

• Is the security base clean, tidy and free from offensive materials?

  YES

  NO

• Is the security base free from any unauthorised TV's, personal laptops or tablets devices?

  YES

  NO

• Is all equipment used by employees working correctly?

  Yes

  No

  N/A

• Is all the electrical equipment used by employees currently PAT Tested?

  Yes

  No

  N/A

• Is there sufficient company stationary available (DOB's & Incident Report Forms)

  YES

  NO

3.0 SITE OPERATING INSTRUCTIONS

• Is there a hard copy of the assignment instructions on site and available for employees to review?

  YES

  NO

• Are the assignment instructions signed by the client and in date?

  YES

  NO

• Is the Daily Occurrence Book being completed correctly?

  YES

  NO

• Are manning levels detailed in the assignment instructions correct to actual schedule for the day?

  YES

  NO

• Is there an in date copy of the liability insurance certificate on display or in the Assignment Instructions?

  YES

  NO

• Are the assignment instructions signed and dated by the employees on duty to confirm their understanding of them?

  YES

  NO

• Where any changes have been made to the assignment instructions have the amendment procedures been followed?

  Yes

  No

  N/A

4.0 EMPLOYEE TRAINING RECORDS

• Is there a Training Record card for all the employees that are on duty?

  Yes

  No

  N/A

• Select two employee training record cards and confirm that all sections have been completed and signed off correctly?

  Yes

  No

  N/A

• Is there a Training Matrix in place for the team?

  Yes

  No

  N/A

• Has the Security Induction Book been completed by all officers on duty?

  Yes

  No

  N/A

• Have the GREAT cards been completed?

  Yes

  No

  N/A

• Has the Skills Book been completed?

  Yes

  No

  N/A

5.0 CCTV COMPLIANT

• Is CCTV being operated in accordance to the Data Protection Act?

  Yes

  No

  N/A

• Are the employees aware of 3rd Party disclosure? [Ask them to explain the basic principles]

  Yes

  No

  N/A

• Do the employees have the appropriate SIA Licence to monitor the assignments CCTV?

  Yes

  No

  N/A

6.0 RECORDING AND REPORTING

• Are all employees signing in and out on the DOB, when either going out on patrol or leaving the security base?

  Yes

  No

  N/A

• Are employees working hours for the day as per the sites assignment instructions?

  Yes

  No

  N/A

• Is a recent incident report presentable and legible with all relevant information?

  Yes

  No

  N/A

7.0 KEY MANAGEMENT

• Is the key cabinet locked and the key removed?

  Yes

  No

  N/A

• Is the key cabinet secured to the wall?

  Yes

  No

  N/A

• Are keys held against the key register correct to the key cabinet?

  Yes

  No

  N/A

• Is the key log completed inline with site procedures?

  Yes

  No

  N/A

• Are all keys accounted for correctly? If missing keys are identified, is there evidence to track the location of the key?

  Yes

  No

  N/A

• Are the keys identified with a tag number?

  Yes

  No

  N/A

• Does the key register and key log indicate how many keys are on a set?

  Yes

  No

  N/A

8.0 BOOKING ON & OFF DUTY

• Is the site using the automated system to book on and make check calls?

  Yes

  No

  N/A

• <br>Are checks calls being completed in accordance with company policy?

  Yes

  No

  N/A

• Are check calls being recorded in the DOB?

  Yes

  No

  N/A

• Does the employee know the company duress procedure?

  Yes

  No

  N/A

9.0 INSPECTION PATROLS / DUTIES

• Are the correct number and types of patrols being conducted and recorded in the DOB as per the site security protocols?

  Yes

  No

  N/A

• Does the patrolling employee have the correct PPE to carryout his duties safely?

  Yes

  No

  N/A

10.0 HEALTH AND SAFETY

• Does the site have a Health & Safety Risk Assessment covering the highlighted risks which is available for employees to review?

  YES

  NO

• Are the health & safety risk assessments in date [reviewed within last 12 months]?

  YES

  NO

11.0 EMPLOYEES SITE KNOWLEDGE ASSESSMENT

ASSESSMENT 1

• Check to ensure that the employee is fully conversant with the chosen security task by asking questions and checking supporting documentation.

• Enter Security Task Number and Title that has been chosen for review?

• Was the employee fully conversant with the chosen procedure?

  Good

  Adequate

  Deficient

  N/A

• Learning outcomes and actions

ASSESSMENT 2

• Check to ensure that the employee is fully conversant with the chosen security task by asking questions and checking supporting documentation.

• Enter Security Task Number and Title that has been chosen for review?

• Was the employee fully conversant with the chosen procedure?

  Good

  Adequate

  Deficient

  N/A

• Learning outcomes and actions

ANY ADDITIONAL COMMENTS

RECOMMENDATIONS / ACTIONS

• Please confirm any recommendations for improvement.

• Recommendations and actions to be closed down by:

  Date

CONFIRMATION

• Name of employee supporting audit review

• Signature

  Sign

• Name of manager conducting audit review.

• Signature

  Sign