Commercial sites Inspection Checklist

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

NOTES: general comments and observations

Fire Protection Systems

• 1. Check fire services and comment on general provision

• 2. Is building height greater than 25m .

  Yes

  No

  N/A

• 3. Is building within 3m of an adjacent building and or are wall washers installed

  Yes

  No

  N/A

• 4.Are sprinklers installed . Detail class OH2 or greater <br>

  Yes

  No

  N/A

• Is the system boosted

  Yes

  No

  N/A

• 5. condition of FIP

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• 6. Smoke and fire pressurisation <br>

  Yes

  No

  N/A

• 7. Fire Doors, comment on age and condition

  Yes

  No

  N/A

• 8. Hydrant and hoses, comment age, boosted or mains

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 9. Early Warning Intercommunication System (EWIS)

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 10. Emergency Lighting & Exit Signs (R)

  condition / age

  probability of replacement

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 11. Is there an essential services annual safety declaration

  Yes

  No

  N/A

• 12. Are electrical cupboards to floors in an exit path , do they have smoke seals

  Yes

  No

  N/A

• 13. . Are Portable Fire Extinguishers and Fire Hose Reels clearly signed? (R)

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 14. Location and arrangement of fire detectors

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• Add drawing

  Drawing

Emergency Management

• 1. Is the emergency evacuation plan clearly displayed in all areas?

  Yes

  No

  N/A

• 2. Are ALL Fire Doors / Breakout panels operational?

  Yes

  No

  N/A

• 3. Are assembly areas allocated and understood?

  Yes

  No

  N/A

• 4. Has a practice drill occurred in the last six months?

  Yes

  No

  N/A

• 5. Are the means of escape paths and emergency exits clear?

  Yes

  No

  N/A

• 6. Do exits open directly to outside

  Yes

  No

  N/A

• Add drawing

  Drawing

Contractor Management

• 1. Are contracts on site and available for inspection

  Yes

  No

  N/A

• 2. Is their a maintenance schedule on site setting out maintenance frequencies and tasks

  Yes

  No

  N/A

• 3. Is there an induction process evident with records on site

  Yes

  No

  N/A

• 4. Is there a list of all maintenance contracts, containing company details and contact names

  Yes

  No

  N/A

• 5. General observations

  Yes

  No

  N/A

Electrical (Common area equipment only)

• 1. Do electrical switchboards have RCDs for base building circuits

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 2. Are boards separated for base buildings and tenant supplies

  Yes

  No

  N/A

• 3. Are there separate meters to enable NABERS tenancy and base build ratings

  Yes

  No

  N/A

• 4. Condition of main switchboard

  Good

  Ave

  Poor

  Non Compliant

  Requires Investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 5. Was a thermographic survey available

  Yes

  No

  N/A

• 6. Is there an essential services bus switch and ATO

  Yes

  No

  N/A

Hazardous Substances

• 1. Detail age of building and likelihood of asbestos materials

  Yes

  No

  N/A

• 2. Is there a likelihood that asbestos is present on site and is the register up to date?

  Yes

  No

  N/A

• 3. Are there any hazardous materials or dangerous goods present on site?

  Yes

  No

  N/A

• 4. Is Hazmat register available and current ?

  Yes

  No

  N/A

• 5.Are the materials or goods stored correctly?

  Yes

  No

  N/A

• 6. Are there USTs on site

  Yes

  No

  N/A

BCA general provisions

• 1. Travel distance to emergency exits less than 20m to a point of choice

  Yes

  No

  N/A

• 2. Provision of ambulant and disabled toilets <br>

  Yes

  No

  N/A

• 3. Fire stairs , handrail compliance

  Yes

  No

  N/A

• 4. Disability access requirements for entrance and reception

  Yes

  No

  N/A

• Ramp to entry

• Disabled toilet at ground floor

• Compliant lift with stretcher facility , voice annunciation and tactile buttons .

• Ambulant facilities available to each floor

• 5. Part J compliance

  Yes

  No

  N/A

• 6. Fire exit discharge to outside or is a fire engineering solution available

  Yes

  No

  N/A

Interior Environment

• 1. Are floors and surfaces in good condition?

  Yes

  No

  N/A

• 2. Are stairways and aisles kept clear and useable?

  Yes

  No

  N/A

• 3. Condition of lighting

  Good

  Ave

  Poor

  Non Compliant

  Requires Investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 4. Is the general presentation of floors satisfactory e.g. Ceilings, lobbies , furniture?

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select good average poor non compliant requires investigation

  • good
  • average
  • poor
  • non compliant
  • requires investigation

• 5. Condition of toilets and amenities

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 6. Condition of kitchenettes

  good

  average

  poor

  non compliant

  requires further investigation

• 7. Is air conditioning considered acceptable / adequate

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 8. Is there evidence of draughts / improper layout or impacts from tenant fit out <br>

  good

  average

  poor

  non compliant

  requires further investigation

• 9. Are vacant areas clean and presentable?

  Yes

  No

  N/A

• 10. Lift serviceability, performance and compliance.

  good

  average

  poor

  non compliant

  requires further investigation

• 11. Are public facilities and large common areas (i.e food courts, etc) well presented?

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 12. Is CCTV operational?

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 13. Are disabled amenities and access areas clean and free from obstruction?

  Yes

  No

  N/A

Exterior Environment

• 1. Are exterior walls and surfaces clean and in good repair?

  Yes

  No

  N/A

• 2. Are paths and external stairs in good condition?

  Yes

  No

  N/A

• 3. Are parking areas tidy and bollards/speed humps undamaged?

  Yes

  No

  N/A

• 4. Is the line marking & signage adequate in the car park area?

  Yes

  No

  N/A

• 5. Are driveways clear and free of hazards?

  Yes

  No

  N/A

• 6. Are roller doors / boom gates / dock levellers operational / undamaged?

  Yes

  No

  N/A

• 7. Is exterior / security lighting working?

  Yes

  No

  N/A

• 8. Are drains / grates clear of rubbish?

  Yes

  No

  N/A

• 9. Are pavements and slabs in acceptable condition

  good

  average

  poor

  non compliant

  requires further investigation

• 10. Are fences / gates undamaged?

  Yes

  No

  N/A

• 11. Are landscaped areas well presented & free from rubbish?

  Yes

  No

  N/A

• 12. Is there any signs of water ingress or flooding to basements

  good

  average

  poor

  non compliant

  requires further investigation

Plant & Equipment

• 1. Condition of chillers

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 2. Cooling towers

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 3. Comment on Supplementary plant

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 3. Building Maintenance Units (BMU's) serviced regularly?

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 4. Does the car park ventilation system appear to be working correctly?

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 5. Condition of AHUs

  Yes

  No

  N/A

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 6. condition of emergency generator on site

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 7. Is water testing regularly tested and are results available?

  Yes

  No

  N/A

• 8. BMS condition / type

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 9. Water tanks

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 9. Fire pumps / sprinkler tanks

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

• 10. Access control

  good

  average

  poor

  non compliant

  requires further investigation

• Economic life

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Likelihood

  Select definite likely unlikely

  • definite
  • likely
  • unlikely

Roof

• 1. Roof type and condition

  Yes

  No

  N/A

• 2. Are gutters clear and in good condition? (R)

  Yes

  No

  N/A

• 3. Are roof walkways and perimeter barriers in good condition?

  Yes

  No

  N/A

• 3. Are roof access points installed<br>

  Yes

  No

  N/A

Environmental

• 1. Has the back flow device been tested?

  Yes

  No

  N/A

• 2. Are grease traps serviced as per regulations?

  Yes

  No

  N/A

• 3. Are sump pumps operational and regularly serviced?

  Yes

  No

  N/A

Workplace safety

• 1. Are there any confined spaces areas on site?

  Yes

  No

  N/A

• 2. Are there any trip hazards apparent?

  Yes

  No

  N/A

• note of any hazards not already identified in this report.

General Comment

• note of any issues not already identified in this report.

• Office floor condition
  
  
  

Floor level

• Enter Floor Level

• Sub Tenancies

  Yes

  No

  N/A

• Tenant Name

• Lobby floor and finishes

  Select Tile good Tile average Tile poor carpet good carpet average carpet poor good average poor

  • Tile good
  • Tile average
  • Tile poor
  • carpet good
  • carpet average
  • carpet poor
  • good
  • average
  • poor

• Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Office Carpet

  Good

  Ave

  Poor

  Non Compliant

  Requires Investigation

• Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Floor deflection

  Yes

  No

  N/A

• Office lighting

  Good

  Ave

  Poor

  Non Compliant

  Requires Investigation

• Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Column spacing

  Good

  Ave

  Poor

  Non Compliant

  Requires Investigation

• Travel Distance to Escapes

  Good

  Ave

  Poor

  Non Compliant

  Requires Investigation

• Ceiling Height / Floor to Slab Heights

  Good

  Ave

  Poor

  Non Compliant

  Requires Investigation

• Ceilings / condition / Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• External Facing Windows

  Good

  Ave

  Poor

  Non Compliant

  Requires Investigation

• Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Toilets and Showers

  Good

  Ave

  Poor

  Non Compliant

  Requires Investigation

• Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Disabled and Ambulant Facilities

  Yes

  No

  N/A

• Compliance

  Select compliant non compliant requires investigation

  • compliant
  • non compliant
  • requires investigation

• Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Kitchenette - note if Base Building or Tenant

  Yes

  No

  N/A

• Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Compliance

  Select compliant non compliant requires investigation

  • compliant
  • non compliant
  • requires investigation

• Meeting Rooms

  Yes

  No

  N/A

• Meeting rooms and offices general observations

  Select mainly open plan general mix of offices / open mainly internal offices to ext windows offices to int zones open to windows training and meeting space exec floor major reception plus meeting

  • mainly open plan
  • general mix of offices / open
  • mainly internal offices to ext windows
  • offices to int zones open to windows
  • training and meeting space
  • exec floor
  • major reception plus meeting

• Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Metering and Distribution Boards

  Yes

  No

  N/A

• Metering and distribution

  Select tenant sub meter plus house multiple sub meters only 1 general board metered for two tenancies No visible meters on floor metered to BMS only authority meters for tenant

  • tenant sub meter plus house
  • multiple sub meters
  • only 1 general board
  • metered for two tenancies
  • No visible meters on floor
  • metered to BMS only
  • authority meters for tenant

• Are RCDs fitted to power

• Replacement

  Select immediate medium 2-5 years long term <5 >10

  • immediate
  • medium 2-5 years
  • long term <5 >10

• Is distribution board located away from path of exit or does board or cupboard have smoke seals ? Are penetrations sealed ?

  Select compliant non compliant requires investigation

  • compliant
  • non compliant
  • requires investigation