Community Halls Fire Risk Assessment

• Name of Community Hall

• Full address

• Prepared by

• Location
  Address

• Site Contact

• Date of Survey

  Date

• Date of Previous Survey

1.0 FIREFIGHTING EQUIPMENT

• Is the means provided for fighting fire considered adequate for the risk.

  Yes

  No

  N/A

• Are there enough extinguishers sited throughout the building?<br>If yes, please confirm the number and types of extinguishers in additional comments.<br>

  Yes

  No

  N/A

• Are the correct types of extinguishers located close to any fire hazard and can users easily get to them?<br>

  Yes

  No

  N/A

• Are there controls in place to stop the misuse of extinguishers?

  Yes

  No

  N/A

• Is there regular inspection and testing in place for the fire extinguishing equipment?

  Yes

  No

  N/A

• Are those that test and maintain the equipment competent to do so?

  Yes

  No

  N/A

• Are there are any automatic fire extinguishing systems in place? If yes, please give the types in the ‘additional comments’ box.

  Yes

  No

  N/A

• Has someone been assigned specific responsibility for the maintenance of the system ie, arranging inspections? (give details in the additional comments box)

  Yes

  No

  N/A

• Are the systems regularly inspected and tested? Please give inspection and testing frequencies in the ‘additional comments’ box.

  Yes

  No

  N/A

• Are there any known faults with the system(s)? If yes, please provide details of the fault(s) and actions to be taken to correct the fault(s) in the ‘additional comments’ box.

  Yes

  No

  N/A

• Is fire-fighting equipment positioned correctly, easily accessible and simple to use.

  Yes

  No

  N/A

• Is fire-fighting equipment indicated by appropriately positioned durable signs, which comply with the Health & Safety (Safety Signs & Signals) Regulations 1996?

  Yes

  No

  N/A

1.1 FIRE DETECTION AND MEANS OF GIVING WARNING

• Are fire detectors and alarm systems provided as necessary to give early warning and in working order?

  Yes

  No

  N/A

• Are fire alarm call points located on escape routes, unobstructed and clearly visible?

  Yes

  No

  N/A

• Are there suitable fire warning systems in place e.g. manual and automatic systems?

  Yes

  No

  N/A

• Are there fire/smoke detectors in place?

  Yes

  No

  N/A

• Is there a zoning system in place?

  Yes

  No

  N/A

• Can the alarm be heard and understood by everyone throughout the building?

  Yes

  No

  N/A

• Are there alternatives in place for people that cannot hear the alarm or for those in locations in the building where the alarm cannot be heard?

  Yes

  No

  N/A

• If the fire detection system is electrically powered, does it have an emergency power supply?

  Yes

  No

  N/A

• Have there been any false alarm occurrences in the last 12 months?

  Yes

  No

  N/A

1.2 Fire safety signs and notices

• Are escape routes, exits and the location of firefighting equipment all indicated by appropriate signage?

  Yes

  No

  N/A

• Is all signage maintained so that it is correct, legible and understood?

  Yes

  No

  N/A

1.3 MEANS OF ESCAPE FACILITIES

• Are there a sufficient number of exits and are the distribution and number of occupants present

  Yes

  No

  N/A

• Are all emergency routes provided with adequate structural fire protection where necessary?

  Yes

  No

  N/A

• Can all emergency doors be easily and immediately opened by any person in an emergency?

  Yes

  No

  N/A

• Are the routes to emergency exits and the exits themselves are kept clear at all times?

  Yes

  No

  N/A

• Do emergency routes and exits lead as directly as possible to a place of safety?

  Yes

  No

  N/A

• Do emergency exit doors open in the direction of escape?

  Yes

  No

  N/A

• Are all final exit doors able to be opened easily and immediately in the event of an emergency?

  Yes

  No

  N/A

• Do any revolving or sliding doors have suitable bypass doors?

  Yes

  No

  N/A

• Are all fire-resisting doors self-closing, kept shut or only held open by suitable, correctly functioning automatic door release mechanisms?

  Yes

  No

  N/A

• Are people who work in the building aware of the importance of maintaining the safety of escape routes?

  Yes

  No

  N/A

• Are the means of escape arrangements for disabled employees / occupants considered adequate?

  Yes

  No

  N/A

• Can all occupants escape the building to a place of safety in a reasonable time?

  Yes

  No

  N/A

• Is there provision for alternative escape routes or a refuge if an escape route is inaccessible?

  Yes

  No

  N/A

• Are all emergency routes and exits indicated by appropriately positioned durable signs, complying with the Health and Safety (Safety Signs and Signals) Regulations 1996? (where relevant)

  Yes

  No

  N/A

• Are emergency routes and exits requiring illumination provided with emergency lighting of adequate intensity in case of failure of their normal lighting?

  Yes

  No

  N/A

• Is there periodic inspection and testing in place for emergency lighting?

  Yes

  No

  N/A

1.4 MAINTENANCE AND TESTING RECORDS

• Is there regular testing and annual maintenance of the fire detection and alarm system?

  Yes

  No

  N/A

• Is there regular testing of emergency escape lighting?

  Yes

  No

  N/A

• Is there regular maintenance of fire extinguishing equipment?

  Yes

  No

  N/A

• Is there regular inspection of escape staircases and walkways?

  Yes

  No

  N/A

• Is there inspection and testing of rising mains/fire hydrants?

  Yes

  No

  N/A

• Is there regular testing and annual inspection of sprinkler systems?

  Yes

  No

  N/A

• Is there regular testing of firefighting lifts?

  Yes

  No

  N/A

• Are there routine checks of fire (final) exit doors and security fittings?

  Yes

  No

  N/A

• Are there adequate records made and held for training and tests such as: <br>Fire drills <br>Fire training <br>Fire alarm tests <br>Emergency escape lighting tests<br>Maintenance and testing of all other fire protection systems and equipment?<br>

  Yes

  No

  N/A

• Are all records available for inspection by the fire department if required?

  Yes

  No

  N/A

1.5 MANAGEMENT OF FIRE EVACUATION PROCEDURES

• Is a suitable emergency action plan in place for the purpose of regards to layout and nominated fire wardens

  Yes

  No

  N/A

• Are a sufficient number of employees nominated to implement equipped

  Yes

  No

  N/A

• Are emergency contacts with external services arranged as necessary with regard to rescue work and firefighting?

  Yes

  No

  N/A

• If two or more organisations manage the premises, do they cooperate so far as necessary to comply with The Regulatory Reform (Fire Safety) Order 2005

  Yes

  No

  N/A

• Have appropriate procedures been established to evacuate from, or restrict access to, confined spaces or hazardous locations

  Yes

  No

  N/A

• Is the employer of any employees from an outside undertaking in compliance with The Regulatory Reform (Fire Safety) Order 2005, in so far as they relate to those employees?

  Yes

  No

  N/A

1.6 INFORMATION / TRAINING FOR EMPLOYEES AND OTHERS

• Are employees and other persons on the premise provided with comprehensive and relevant information on the emergency action plan including preventive and protective measures identified as necessary for safety in the event of fire whilst they are at work.

  Yes

  No

  N/A

• Have roles and responsibilities in the event of a fire been assigned e.g. people trained to use extinguishing media, fire marshals, people to assist evacuation of disabled people etc? If yes, please detail these in the ‘additional comments’ box.

  Yes

  No

  N/A

• Is there an emergency plan in place and where necessary have all details been recorded?

  Yes

  No

  N/A

• Is the plan available to the fire department on request?

  Yes

  No

  N/A

• Are there suitable arrangements for calling and liaising with the fire department?

  Yes

  No

  N/A

• Are there suitable arrangements for ensuring the building has been evacuated?

  Yes

  No

  N/A

• Are there adequate procedures in place for the evacuation of people at higher risk?

  Yes

  No

  N/A

• Are there suitable fire assembly points?

  Yes

  No

  N/A

• Are the fire assembly points clearly signposted and communicated to workers and visitors?

  Yes

  No

  N/A

• Are the premises shared with other organisations? If, yes, what arrangements are in place to ensure cooperation and coordination of fire arrangements?

  Yes

  No

  N/A

• Are Fire Action Notices clearly displayed throughout the premises?

  Yes

  No

  N/A

• Do employees know the identity of those persons nominated to implement the emergency action plan?

  Yes

  No

  N/A

• Are realistic fire drills periodically conducted and full details of the exercises (& any staff feedback) recorded.

  Yes

  No

  N/A

• Is suitable and regular fire safety training given to all relevant persons and full details of this training recorded?

  Yes

  No

  N/A

• Is a record of fires or near misses kept with full details of the occurrence and any feedback recorded?

  Yes

  No

  N/A

1.7 FIRE BRIGADE ACCESS AND CAPABILITY

• Is adequate vehicular access available to enable fire brigade personnel to reach the perimeter of the building?

  Yes

  No

  N/A

• Does the Emergency Action Plan relate to the likely Fire and Rescue Service response?

  Yes

  No

  N/A

• Is a Premise Fire Information Box provided in a prominent position for the use of the Fire & Rescue Service (where relevant)?

  Yes

  No

  N/A

1.8 Electrical/Gas Installation and Service Appliances

• Is the electrical installation regularly inspected and tested by a competent person.

  Yes

  No

  N/A

• Is the area surrounding the main electrical intake appliance clear of combustible materials?

  Yes

  No

  N/A

• Are electrical appliances regularly inspected and tested by a competent person.

  Yes

  No

  N/A

• Is the use of flexible cable kept to a minimum and are flexible cables routed so as to avoid damage to the cables?<br>

  Yes

  No

  N/A

• Is there suitable management of trailing leads and adaptors?

  Yes

  No

  N/A

• Is the number of electrical socket outlets adequate for the amount of equipment provided?<br>

  Yes

  No

  N/A

• Is any fixed gas installation regularly inspected and tested by a competent person?

  Yes

  No

  N/A

• Is extract ductwork and filters serving frying areas in kitchens regularly cleaned, or replaced as necessary? Are these details recorded?<br>

  Yes

  No

  N/A

• Are there fixed heating and ventilation installations within the premises?

  Yes

  No

  N/A

• Are all heating appliances fixed in position at a safe distance from combustible materials?

  Yes

  No

  N/A

• Are the fixed heating installations regularly maintained?

  Yes

  No

  N/A

• Are all heating appliances suitably guarded?

  Yes

  No

  N/A

• Are there any portable heaters within the premises? Are there any portable heaters within the premises? If yes, are these adequately controlled?

  Yes

  No

  N/A

• Is there a suitable policy in place for use of personal electrical appliances (workers and visitors)?

  Yes

  No

  N/A

• Yes

  No

  N/A

1.9 Cooking

• Are there measures in place to prevent fires from cooking?

  Yes

  No

  N/A

• Are there suitable extinguishing appliances available? <br>If yes, please list types in additional comments.<br>

  Yes

  No

  N/A

• Are filters cleaned and changed and ductwork cleaned regularly?

  Yes

  No

  N/A

2.0 Other Ignition Hazards

• Is an adequate system adopted for permitting and monitoring hot work operations by outside contractors?

  Yes

  No

  N/A

2.1 Arson

• Are there any potential fire load/combustibles near to the premises/boundary that are accessible to outsiders or other persons?

  Yes

  No

  N/A

• Are adequate measures in place to guard against the risk of malicious ignition?

  Yes

  No

  N/A

• Are there access control/security measures in place?

  Yes

  No

  N/A

2.2 FIRE BRIGADE ACCESS AND CAPABILITY

• Is adequate vehicular access available to enable fire brigade personnel to reach the perimeter of the building?

  Yes

  No

  N/A

• Does the Emergency Action Plan relate to the likely Fire and Rescue Service response?

  Yes

  No

  N/A

2.3 Combustible Materials

• Are combustible materials separated from ignition sources?

  Yes

  No

  N/A

• Are hazardous materials stored appropriately?

  Yes

  No

  N/A

• Are there appropriate processes in place for the safe storage and disposal of waste?

  Yes

  No

  N/A

• Are there procedures in place to prevent accumulation or inappropriate storage of combustible materials or waste? Please provide further information in the ‘additional comments’ box. <br>

  Yes

  No

  N/A

• Are procedures in place to keep escape routes clear?

  Yes

  No

  N/A

• Are routine fire safety inspections carried out?

  Yes

  No

  N/A

• Is all upholstered furniture in good condition

  Yes

  No

  N/A

• Are all heating appliances suitably guarded?

  Yes

  No

  N/A

• Have all areas of flammable wall and ceiling linings been across their surface

  Yes

  No

  N/A

• Is the premise free from accumulations of rubbish, wastepaper and other readily ignitable materials?

  Yes

  No

  N/A

• Are adequate arrangements made for disposal of waste and rubbish?

  Yes

  No

  N/A

• Are all sources of heat (e.g. heating pipes, radiators, luminaries) at a safe distance from combustible materials?

  Yes

  No

  N/A

• Are the arrangements for storing highly flammable or readily combustible materials not in current use satisfactory?

  Yes

  No

  N/A

• Are storage areas for highly flammable and explosive materials identified by hazard warning signs conforming to the The Health and Safety (Safety Signs and Signals) Regulations 1996?

  Yes

  No

  N/A

• Is there appropriate storage and transportation for these substances within the workplace eg, flammable chemicals, liquids, solvents, and gases (including piped gas supply and in cylinders)? You must list in the additional comments box all relevant substances.

  Yes

  No

  N/A

• Are there appropriate controls in place for the safe handling and use and removal/disposal of these substances in the workplace?

  Yes

  No

  N/A

• Are there suitable controls in place for the safe use, storage, transport (within the workplace), and disposal of fuel sources? Fuel sources include: <br>paper and cardboard; <br>plastics and rubber; <br>textiles and soft furnishings; <br>waste; <br>furniture; <br>fixtures and fittings; <br>electrical insulation; and<br>other combustible materials.<br>

  Yes

  No

  N/A

• Are there appropriate controls in place for the safe handling and use and removal/disposal of these substances in the workplace?

  Yes

  No

  N/A

2.4 Sources of oxygen

• Have all potential sources of oxygen been identified?<br>If yes, please list in additional comments<br>

  Yes

  No

  N/A

• Are there suitable controls in place for the safe use and storage of oxidising materials?

  Yes

  No

  N/A

2.5 Fire protection

• Is compartmentation of a reasonable standard e.g. are any holes or gaps in walls, ceilings and floors from ventilation ducts, electrical cabling appropriately sealed?

  Yes

  No

  N/A

• As far as can be ascertained, are fire dampers provided to protect critical means of escape against heat, fire, and smoke spread?

  Yes

  No

  N/A

• Are there any wall linings or coverings that would promote fire spread?

  Yes

  No

  N/A

• Is the building used during periods of darkness?

  Yes

  No

  N/A

• Is there enough emergency lighting to safely use escape routes?

  Yes

  No

  N/A

• Is there a backup power supply for emergency lighting?

  Yes

  No

  N/A

2.5 Structural Fire Precautions / Fire Spread

• Does the survey negate the need for any further investigation in other areas of the building?

  Yes

  No

  N/A

• Are areas of higher fire risk/high fire loading provided with physical separation from the remainder of the premises?

  Yes

  No

  N/A

• Are areas of specific importance such as Electronic Data

  Yes

  No

  N/A

• Processing Rooms adequately enclosed with fire resisting reasons of property / asset protection?

  Yes

  No

  N/A

• Does the building have a lightning protection system in place?

  Yes

  No

  N/A

• Is the lightning protection system regularly tested and maintained?

  Yes

  No

  N/A

2.6 Smoking

• Is smoking prohibited in the building?

  Yes

  No

  N/A

• Is smoking confined to designated areas and are “NO SMOKING” signs displayed where appropriate

  Yes

  No

  N/A

• Are there designated areas where smoking is permitted?

  Yes

  No

  N/A

• Are there suitable arrangements for the extinguishing and disposal of cigarettes?

  Yes

  No

  N/A

2.7 Construction and maintenance work

• Are all external contractors made aware of all fire safety controls?

  Yes

  No

  N/A

• Are there suitable controls in place for hazardous activities carried out by in-house workers and external contractors such as a permit-to-work system for 'hot work' involving cutting, welding, use of blowlamps, etc?

  Yes

  No

  N/A

• Yes

  No

  N/A

2.8 Other matters affecting fire risk

• Was the previous fire risk category for the premise higher or the same?

  Yes

  No

  N/A

• Are all other matters affecting fire risk adequate?

  Yes

  No

  N/A

2.9 FRA RISK RATING

• The previous fire risk category for the premise was

  Low

  Medium

  High

• The current fire risk category for the premises is considered to be

  Low

  Medium

  High

undefined

• Yes

  No

  N/A

undefined

• Yes

  No

  N/A

undefined

• Yes

  No

  N/A

undefined

• Yes

  No

  N/A