Company Registration Documentation Sept 14 - duplicate

• Document No. 1

• To ensure that the Company registrations and insurances are up to date and valid as per all rules and regulations of the Namibian laws and by laws.

• E-Med Rescue 24 Aviation road, Eros Airport Windhoek, Namibia

• Conducted on

  Date

• Prepared by: Pieter Swart

• Windhoek
  Address

• All Personnel who are involved with these documentation.

Building and office.

• Do branding of building meet standard of Company?

  Yes

  No

  N/A

• WHK need same improvements The branding to small and old

  Media

• Is the building overall neatness & hygiene presentable and in working condition.

  Yes

  No

  N/A

• If Yes please show photo. If No explain what need to be rectified

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Add media

  Media

• Are the security of building on standard?( Alarm, doors, CCTV physical guarding)

  Yes

  No

  N/A

• Alarmed connect to G4S Armed Repons

  Media

• Are there enough work space for all employees?

  Yes

  No

  N/A

• If No give reason.

  Yes

  No

• Are Vision and Mission displayed in office or building?

  Yes

  No

  N/A

• Do all employees know and understand the Vision and Mission statement?

  Yes

  No

  N/A

• Are there readily communication tools? (Memo`s; Mail; physical and or notice boards?

  Yes

  No

  N/A

• Do all Base managers or supervisor got the means to receive and send and print to distribute tools?

  Safe

  At Risk

  N/A

• Are these tools been recorded and maintained?

  Yes

  No

  N/A

Registration and compliance documents. Licensed in terms of Hospital and Health Facilities.

• Are the Ministry of Health & Social service Certificate visible and valid?

  Yes

  No

  N/A

• Are there records for Service provider Accreditation certificates from AHPCN?

  Yes

  No

  N/A

• Add media

  Media

• Are record been kept of all employees accredited to AHPCN and Red tag system as for valid and up to date registration numbers?

  Yes

  No

  N/A

• Are there record and a certificate of good standing with Social Security Commission( SCC)?

  Yes

  No

  N/A

• Add media

  Media

• Do the Company comply with the Tax laws and legislations?

  Yes

  No

  N/A

• Is it recorded and does it Comply for the country?

  Yes

  No

  N/A

Insurance and Liability Cover

• Do the Company have insurance and liability cover?

  Yes

  No

  N/A

• What different insurance and liability cover exist in the company and it safe guard the Company?

  Safe

  At Risk

  N/A

• Medical mall practice?

  Safe

  At Risk

  N/A

• Public liability?

  Safe

  At Risk

  N/A

• Employers liability?

  Safe

  At Risk

  N/A

• Aircraft passenger liability?

  Safe

  At Risk

  N/A

• Special equipment insurance?

  Safe

  At Risk

  N/A

• Vehicle insurance?

  Safe

  At Risk

  N/A

• Are there set parameters with certifications of all the cover?

  Yes

  No

  N/A

• Add media

  Media

Vehicle registration

• Are record been kept for all vehicle registrations in Company?

  Yes

  No

  N/A

• Are yearly registration and PDP been done a per Namibia traffic laws?

  Complaint

  Non- Complaint

• Are there maintained record for each vehicle?

  Yes

  No

  N/A

• Do you have a Red Tag System as to verify driver license; PDP?

  Yes

  No

  N/A

• Add media

  Media

• Are vehicles insurance current?

  Yes

  No

  N/A

• Are the Third Party liability insurance current and adequate?

  Safe

  At Risk

  N/A

Personnel Registration and documents

• To ensure all personnel are legally banded and registrar to work as Emergency Medical Practitioners in Namibia. Also to ensure system that record that all personnel have knowledge of Operational procedures and policies of the Company.

• Are personnel files kept at work place?

  Yes

  No

  N/A

• Does member/s comply with Driver License and PDP as per Law?

  Yes

  No

  N/A

• Does Red tag system exist as to keep updated monthly?

  Yes

  No

  N/A

• Do their exist Professional indemnity insurance and do this comply with the Namibia laws

  Complaint

  Non- Complaint

• Are there provision for all personnel to have knowledge and to keep up to date of all Policies and procedures?( SOP; HR SOP and Health and Safety policies.)

  Yes

  No

  N/A

• Do a Red Tag system exist as to keep all personnel files updated, as well as keep record of new developments?

  Yes

  No

  N/A

• Are their specific procedure to ensure salary queries to be handled before final salary date?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Select date

  Date

• Add signature

  Sign

• The Auditors

  Sign

• The Auditee:

  Sign