Comprehensive Office Risk Assessment

• Site conducted

  Select

• Client / Site

• Office location
  Address

• Conducted on

  Date

• Prepared by

General Information

• Nature of Business

• Office level/floor

• Number of Employees

• Procurement Manager

Walking Surfaces

• The area is tidy and well kept?

  Yes

  No

  N/A

• Walkways free of obstacles?

  Media

• Is floor free of obstructions?

  Yes

  No

  N/A

• Cords anchored or covered?

  Yes

  No

  N/A

• Floor coverings in good condition?

  Yes

  No

  N/A

• Signage posted if floors are wet?

  Yes

  No

  N/A

Furniture & Office Equipment

• In good mechanical condition?

  Yes

  No

  N/A

• Properly assembled and adjusted?

  Yes

  No

  N/A

• Items secured from tipping?

  Yes

  No

  N/A

• Free from sharp edges and corners?

  Yes

  No

  N/A

• Loose clothing and jewelry secured?

  Yes

  No

  N/A

• Employees instructed on safe/proper use?

  Yes

  No

  N/A

Store Room

• Is entry controlled?

  Yes

  No

  N/A

• Is heavy equipment kept at a lower level?

  Yes

  No

  N/A

• Is hazardous material stored in this area?

  Yes

  No

  N/A

Bookcases, Shelves & Cabinets

• Secured from tipping?

  Yes

  No

  N/A

• In good condition?

  Yes

  No

  N/A

• Drawers closed when not in use?

  Yes

  No

  N/A

• Material safely stacked and stored?

  Yes

  No

  N/A

• Heavier items between knuckle and shoulder height?

  Yes

  No

  N/A

• Step stools/ ladder available if needed?

  Yes

  No

  N/A

Indoor Air Quality

• Ventilation systems regularly inspected, tested and maintained?

  Yes

  No

  N/A

• Air inlets and exhaust free of accumulation of dust and mould?

  Yes

  No

  N/A

Copier / Printer

• Is the copier/printer turned off when clearing paper jams?

  Yes

  No

  N/A

• Does the person who changes the ink cartridge know the operation?

  Yes

  No

  N/A

• Is the lid kept in the down position when in use?

  Yes

  No

  N/A

• Are all cables in good repair, no frayed wires or cables?

  Yes

  No

  N/A

• If cartridge ink is spilled, do staff know how to clean it up?

  Yes

  No

  N/A

• Are the copiers maintained, is there maintenance log available for review?

  Yes

  No

  N/A

Housekeeping

• Surface dust levels low?

  Yes

  No

  N/A

• Paperwork on desks filed away on completion?

  Yes

  No

  N/A

• Material neatly and safely piled?

  Yes

  No

  N/A

• The waste container is sufficient and there is no overflowing garbage?

  Yes

  No

  N/A

Training

• Employees aware of emergency procedures?

  Yes

  No

  N/A

• Employees aware of security procedures?

  Yes

  No

  N/A

• Employees provided information and instruction regarding hazards?

  Yes

  No

  N/A

• Staff training current?

  Yes

  No

  N/A

Worker Awareness

• Workers know how to report an accident or a hazard?

  Yes

  No

  N/A

• Workers know the evacuation procedure?

  Yes

  No

  N/A

• Workers know whom to contact for first aid assistance?

  Yes

  No

  N/A

• Workers know the location of fire extinguishers and how to use them?

  Yes

  No

  N/A

Fire Prevention

• Extinguishers available & accessible?

  Yes

  No

  N/A

• Extinguishers tag dated monthly?

  Yes

  No

  N/A

• Fire exits clear?

  Yes

  No

  N/A

• Emergency numbers close to all phones?

  Yes

  No

  N/A

• Fire doors closed?

  Yes

  No

  N/A

• Fire exits lit?

  Yes

  No

  N/A

Gas & Electrical Safety

• Gas Isolation Valve identified?

  Yes

  No

  N/A

• Annual gas inspection certificate available?

  Yes

  No

  N/A

• Boiler maintenance record available

  Yes

  No

  N/A

• Electrical test certificate available dated within the last 5 years

  Yes

  No

  N/A

• Electrical Outlets not overloaded?

  Yes

  No

  N/A

• Electrical cords in good condition?

  Yes

  No

  N/A

• Grounding pins on plugs are present?

  Yes

  No

  N/A

• Access to electrical panels is clear and unobstructed?

  Yes

  No

  N/A

• Breakers in the electrical panel properly labelled and legible?

  Yes

  No

  N/A

• Extension cords are not used as replacement of permanent wiring?

  Yes

  No

  N/A

• Electrical cords secure?

  Yes

  No

  N/A

• Faulty equipment is tagged out?

  Yes

  No

  N/A

• Electrical Faceplates secure?

  Yes

  No

  N/A

First Aid

• First aid kits available?

  Yes

  No

  N/A

• First aid kits checked monthly?

  Yes

  No

  N/A

• Certificates of First Aiders posted and current?

  Yes

  No

  N/A

• First aid log sheets available and in use?

  Yes

  No

  N/A

Procedures

• Workstation ergonomically correct?

  Yes

  No

  N/A

• Correct workstation setup guide posted?

  Yes

  No

  N/A

• Workers aware of the office Policy?

  Yes

  No

  N/A

• Office Policy found in inspection area?

  Yes

  No

  N/A

• Emergency Procedures posted?

  Yes

  No

  N/A

Ergonomics

• Chairs fully adjustable (seat and back)?

  Yes

  No

  N/A

• Monitors adjusted to the right height (Top of the screen should be at eye level)?

  Yes

  No

  N/A

• Shoulders relaxed and forearms parallel with keyboard?

  Yes

  No

  N/A

• Footrest available if required?

  Yes

  No

  N/A

• Document holder available if required?

  Yes

  No

  N/A

• Chairs are set-up so that the thighs are parallel to the floor?

  Yes

  No

  N/A

• Are frequently used items located within the person’s primary zone?

  Yes

  No

  N/A

Security

• Visitors have read safety rules?

  Yes

  No

  N/A

• There is a sign posted telling visitors that they must sign in?

  Yes

  No

  N/A

• Visitors have signed the log book?

  Yes

  No

  N/A

Parking

• Is the parking area clear of debris?

  Yes

  No

  N/A

• Are there any potholes that may result in a trip hazard?

  Yes

  No

  N/A

• Are pavements, ramps and walking surfaces in good repair?

  Select Yes No N/A

  • Yes
  • No
  • N/A

Additional Working Areas

• Activities in the area

• Equipment being used

• Operator Competence evidence

  Compliant

  Non-Compliant

  N/A

Completion

• Any other observations or recommendations

• Full Name and Signature of the Inspector

  Sign