CONSTRUCTION SAFETY FILE COMPLIANCE AUDIT

• Site conducted

  Select

• Primary Contractor/Client

• Sub-Contractor

• Conducted on

  Date

• Prepared by

• Location
  Address

GENERAL REQUIREMENTS

• Is there an amended copy of the OHS Act G.A.R.4 / C.R.

  Yes

  No

• Is the Act available to all employees (G.A.R.4) + Proof Of Communication

  Yes

  No

• Notification of Construction Work - Copy available and proof of submission in site CR4

  Yes

  No

• Is a Mandatory Agreement in place OHSA Section 37(2) - (If Not Abandon Audit and Prohibit Work)

  Yes

  No

• Number of employees exceed 20 on site (Is a committee established G.A.R.5)

  Yes

  No

  N/A

• Is the Construction Work Permit Number Visibly displayed at the site entrance (if applicable - CR3(4))

  Yes

  No

  N/A

APPOINTMENTS

• Delegated overall authority in matters pertaining the Act - 16(2)

  Yes

  No

  N/A

• Health & Safety Representative - Section 17(1) (more than 20 employees)(Certified Proof of Competency)

  Yes

  No

  N/A

• Health & Safety committee nominated chairman - OHSA Section 19(3)

  Yes

  No

  N/A

• Incident/Accident Investigator G.A.R.9(2) + (certified Proof of Competency)

  Yes

  No

  N/A

• Appointment as Principal Contractor C.R. 5(1)k - (If not abandon audit and prohibit work)

  Yes

  No

  N/A

• Appointment of contractor by Principal Contractor C.R.7(1)(v)(c)

  Yes

  No

  N/A

• Construction Manager C.R.8(1) + Registered with the SACPCMP as per the Act 48 of 2000 (Proof)

  Yes

  No

  N/A

• Assistant Construction Manager C.R.8(2) (Where Applicable) (Detailed CV to be available)

  Yes

  No

  N/A

• Construction Safety Officer C.R8(5) (Where Applicable) (Certified proof of competency)

  Yes

  No

  N/A

• CHSO Registered with SACPCMP C.R.8(6) (Proof)

  Yes

  No

  N/A

• Construction Supervisor C.R.8(7) appointed by C.R.8(1) (Certified proof of competency)

  Yes

  No

  N/A

• Subordinate Construction Supervisor C.R.8(8) appointed by 16.2 (Certified proof of competency)

  Yes

  No

  N/A

• Construction Site Risk Assessor C.R.9(1) (Certified proof of competency)

  Yes

  No

  N/A

• "Designation" , Fall Protection Developer C.R.10(1)(a) (Certified proof of competency)

  Yes

  No

  N/A

• Temporary Works Designer and Supervisor C.R.12(1) & C.R.12(2) (Certified proof of competency)

  Yes

  No

  N/A

• Excavation Supervisor and Inspector C.R.13(1) (Detailed CV available)

  Yes

  No

  N/A

• Demolition work Supervisor C.R.14(1) (Detailed CV available)

  Yes

  No

  N/A

• PR Engineer appointed to conduct structural survey C.R. 14(2)

  Yes

  No

  N/A

• PR Engineer Appointed to draft Demolition Mythology C.R.14(2)

  Yes

  No

  N/A

• Scaffold supervisor (for all scaffolding work operations) C.R.16(1) (Certified)

  Yes

  No

  N/A

• Suspended platform supervisor C.R.17(1) (Proof of training)

  Yes

  No

  N/A

• Rope Access Supervisor C.R.18(1)(a) (Proof of competency)

  Yes

  No

  N/A

• Material Hoist Inspector C.R.19(8)(a) (Proof of training)

  Yes

  No

  N/A

• Bulk Mixing Plant Supervisor C.R.20(1) Proof of competency)

  Yes

  No

  N/A

• Explosive Actuated Fastening Device inspector C.R.21(2)(b) (Proof of Training)

  Yes

  No

  N/A

• Explosive Actuated Fastening Device accessories issuer C.R.21(2)(b) (Proof of training)

  Yes

  No

  N/A

• Construction vehicle and mobile plant inspector C.R.23(1)(k) (proof of competency)

  Yes

  No

  N/A

• Construction vehicle and mobile plant operator (proof of competency & Medical)

  Yes

  No

  N/A

• Temporary Electrical Installation Controller C.R.24(e) (Proof of competency)

  Yes

  No

  N/A

• Stacking & Storage Supervisor C.R.28(a)

  Yes

  No

  N/A

• Fire Equipment Inspector C.R.29(h) (Proof of competency)

  Yes

  No

  N/A

• Supervisor of Machinery / The registered person G.M.R.2(2) (Proof of competency)

  Yes

  No

  N/A

• Emergency Evacuation Co-ordinator (Proof of training)

  Yes

  No

  N/A

• Fire Marshall (Proof of training)

  Yes

  No

  N/A

• Hazardous Chemical Substance Supervisor (Proof of competency)

  Yes

  No

  N/A

• Safety Harness Inspector (Proof of competency)

  Yes

  No

  N/A

• Scaffold Erector C.R.16 & SANS 10085/1 (Proof of competency)

  Yes

  No

  N/A

• Scaffold Inspector C.R.16 & sans 10085/1 (Proof of competency)

  Yes

  No

  N/A

• Piling Rig Operator (Proof of competency)

  Yes

  No

  N/A

REGISTERS & CHECKLISTS

• Minor Injury Dressing Register available (first aid cases)

  Yes

  No

  N/A

• First Aid Equipment Checklist available and up to date G.S.R.3(3)(a) (Min Contents)

  Yes

  No

  N/A

• Portable Ladders Checklist available and up to date for all ladders

  Yes

  No

  N/A

• Safety Harness Checklist available and up to date for all Safety Harnesses

  Yes

  No

  N/A

• Scaffold Checklist available and up to date for all scaffolds built C.R.16 & SANS 180085/1

  Yes

  No

  N/A

• Scaff-Tag visible on each Scaffold and weekly inspections in order, and signed off on Scaff-Tag C.R.16 & SANS 10085/1

  Yes

  No

  N/A

• Excavation Checklist available for all excavations and up to date.

  Yes

  No

  N/A

• Explosive Actuated Fastening Device Register Available

  Yes

  No

  N/A

• Explosive Actuated Fastening Device Checklist available and up to date

  Yes

  No

  N/A

• Explosive Actuated Fastening Device Cartridge issue and return register available and up to date

  Yes

  No

  N/A

• Are all daily Pre-Shift Inspections for motorized equipment done and signed off by the Operator/Mechanic and are all findings recorded

  Yes

  No

  N/A

• Fire Prevention Equipment Checklist available and up to date

  Yes

  No

  N/A

• Gas Cutting/Welding Checklist available and up to date

  Yes

  No

  N/A

• Lifting Machinery Checklist available and up to date

  Yes

  No

  N/A

• Lifting machinery certificates available D.M.R.18 (Load Test Certificates/Crane Calibration Certificates)

  Yes

  No

  N/A

• Lifting machinery logbook available and up to date

  Yes

  No

  N/A

• Lifting Tackle Load Test certificates available and up to date D.M.R.18 (Rope/Slings/Chains)

  Yes

  No

  N/A

• Lifting Tackle Checklist available and up to date

  Yes

  No

  N/A

• Portable Electrical Equipment Checklist available and up to date E.M.R.10 / C.R.24(e) (including extensions)

  Yes

  No

  N/A

• All earth leakage tested monthly and Checklist available and up to date (SABS 0142-1)

  Yes

  No

  N/A

• All power sources protected by a earth leakage (SABS 0142-1)

  Yes

  No

  N/A

• Pneumatic Tool Register available and up to date

  Yes

  No

  N/A

• Pressure Equipment Register available and up to date

  Yes

  No

  N/A

• Is there an up to date record kept of P.P.E. issue and signed by employees.

  Yes

  No

  N/A

• Hand Tool Checklist available and up to date

  Yes

  No

  N/A

• PPE issued as identified on the Risk Assessments

  Yes

  No

  N/A

Health & Safety Organisation

• Health & Safety Plan approved by client C.R.7(2)(a)

  Yes

  No

  N/A

• Copy of Principal Contractor and Contractors health & Safety Plan available C.R. 7(1)

  Yes

  No

  N/A

• Client's Health & Safety Specification provided C.R. 7(1)(c)(i) (Proof thereof)

  Yes

  No

  N/A

• Organogram available (Organogram must be in accordance to Appointments)

  Yes

  No

  N/A

• Does the Principal Contractor audit the contractors at least once a month C.R. 7(1)(vii)

  Yes

  No

  N/A

• Health & Safety Representative monthly report available

  Yes

  No

  N/A

• Are the Representatives nominated and elected by the workers (proof must be provided)

  Yes

  No

  N/A

• Is the ratio of HSE Representatives correct (1 representative for 19-50, and an additional representative for every 50)

  Yes

  No

  N/A

• Health & Safety Committee established? OHSA Section 19(1)

  Yes

  No

  N/A

• Internal Health & Safety committee meeting held/minutes available and signed by 16.2 appointee. Are records kept for 3 years G.A.R.5

  Yes

  No

  N/A

• Evaluating the employees physical and psychological fitness necessary to operate Construction Vehicles, Mobile plant (C.R.21) and records thereof (validity period determined by Health Practitioner)

  Yes

  No

  N/A

• Fall Protection Plan Implemented C.R. 10(1)(b)

  Yes

  No

  N/A

• Fall Protection Plan maintained C.R. 10(1)(b)

  Yes

  No

  N/A

• Disciplinary action taken to ensure adherence to Fall Protection Plan C.R.10(1)(c)

  Yes

  No

  N/A

• Evaluating the employees physical and psychological fitness necessary to work C.R.10(2)(b), C.R. 7(1)(g) and records thereof (validity period determined by the Health Practitioner)

  Yes

  No

  N/A

• Program of training employees working from elevated positions and records thereof C.R.10(2)(c) (accredited training)

  Yes

  No

  N/A

• Are all 8(1) appointees in possession of the latest updated version of the Fall Protection Plan C.R. 10(3)

  Yes

  No

  N/A

• Rescue Plan in place and employees trained on the plan and competent to conduct rescues

  Yes

  No

  N/A

• All openings in floors, edges, slabs, hatchways and stairways adequately guarded, fenced or barricaded or similar means are used to safeguard any person from falling through C.R.10(4)(a)

  Yes

  No

  N/A

• Are all fall protection equipment suitable and of sufficient strength C.R.10(4)(d)(i)

  Yes

  No

  N/A

• Additional requirements need to be indicated in the Fall Protection Plan where roof work is being performed on a construction site C.R.10(5)

  Yes

  No

  N/A

• Roof work is properly planned C.R.10(5)(a)

  Yes

  No

  N/A

• Roof Erectors are competent C.R.(5)(b) (Proof of Competency)

  Yes

  No

  N/A

• No Employees permitted to work on roofs during inclement weather or weather conditions that holds hazard to employee's health & safety C.R.10(5)(c)

  Yes

  No

  N/A

• Roof work C.R. 10(5)(d-g) - Prominent warning notices are in placed at all covers to openings that cannot sustain applicable weight.

  Yes

  No

  N/A

• Areas mentioned in (d) barricaded to prevent person from entering

  Yes

  No

  N/A

• Suitable and sufficient platforms, coverings are provided to be used in such a manner that the weight of the person passing across or working on or from fragile material is supported

  Yes

  No

  N/A

• Sufficient guard rails or barriers and toe boards to prevent the fall of any person, material, or equipment

  Yes

  No

  N/A

• Alphabetical Hazardous Chemical Substance List available and up to date

  Yes

  No

  N/A

• Material Safety Data Sheet available (MSDS)

  Yes

  No

  N/A

• Planned Job Observation available

  Yes

  No

  N/A

• Daily DSTI's completed by Supervisor/Construction Manager and communicated to workers

  Yes

  No

  N/A

• Toolbox Talks Topics Available and Training Attendance Registers

  Yes

  No

  N/A

• Letter of Good Standing is valid and reflects the correct nature of work

  Yes

  No

  N/A

• Annexure 1, W.C.L. 1, and W.C.L. 2 Forms Available G.A.R. 9

  Yes

  No

  N/A

• All incidents investigated

  Yes

  No

  N/A

• Sheltered eating area available for employees

  Yes

  No

  N/A

• Showers available - at least one for every 15 employees

  Yes

  No

  N/A

• Sanitary Facilities - at least 1 for every 30 employees

  Yes

  No

  N/A

• Changing facilities for each gender

  Yes

  No

  N/A

• Is there a written lock-out procedure available (electrical)

  Yes

  No

  N/A

• Safety File available with all documentation required in terms of provisions of the OHS Act and C.R.7(1)(b)

  Yes

  No

  N/A

• Emergency Evacuation Plan available and communicated to all employees

  Yes

  No

  N/A

• Continuous Training Matrix available detailing H&S Training delivered to all employees

  Yes

  No

  N/A

• Contractor's Scope of Work to be defined and available in the Safety File

  Yes

  No

  N/A

• Lockout procedure available (mechanical)

  Yes

  No

  N/A

• Intoxication Policy - Does the employer have a procedure in place preventing any person who appears to be under the influence of alcohol or drugs to enter or remain on his premises G.S.R. 2(a)

  Yes

  No

  N/A

• Lighting in the building (eating areas, work areas) adequate E.R.3

  Yes

  No

  N/A

• Facilities (toilets, urinals, and showers) kept clean and hygienic condition / checks done / actioned and kept on record

  Yes

  No

  N/A

• Hand wash facilities provided at toilets and eating areas

  Yes

  No

  N/A

• Are conditions in place under which a person may enter your workplace G.S.R.2(c)

  Yes

  No

  N/A

• Hearing protection used in areas where noise level exceeds 85 dB

  Yes

  No

  N/A

• All employees trained in the use of the available fire extinguishers (proof of training)

  Yes

  No

  N/A

• Are first aid boxes allocated to qualified First Aiders

  Yes

  No

  N/A

• Is the first aid ratio correct (1 for 10-50 then 1 additional for every 50 employees)

  Yes

  No

  N/A

• Is there an eyewash fountain / eyewash kit, should the need exist G.S.R. 3(8)

  Yes

  No

  N/A

• Are all employees trained in the use of the eyewash fountain / eyewash kit should the need exist (G.S.R.3(8)

  Yes

  No

  N/A

• Records kept of all minor injuries (first aid cases) on a dressing register

  Yes

  No

  N/A

• Are all injuries investigated and recorded on annexure 1 / W.CL. Forms

  Yes

  No

  N/A

• Are all injuries reported to the relevant person(s); eg. Supervisor, Safety Officer etc.

  Yes

  No

  N/A

• Are all method statements available (Detailed method of work)

  Yes

  No

  N/A

• Contractor's Project Baseline HIRA available and approved

  Yes

  No

  N/A

• Are all applicable Risk Assessments available C.R.9

  Yes

  No

  N/A

• Are all Risk Assessments communicated to employees involved in performing the tasks (proof of communication)

  Yes

  No

  N/A

• Are all written safe work procedures available

  Yes

  No

  N/A

• All employees inducted C.R.7(6) (proof of Induction and ID copies available)

  Yes

  No

  N/A

• All cranes fitted with a Load Limiter D.M.R. 18(9)

  Yes

  No

  N/A

• Provision made for site visitor's inductions

  Yes

  No

  N/A

• Is there a risk assessment monitor & review plan available

  Yes

  No

  N/A

Field Execution

• Are all elevated height work performed from a position as if working from a ladder or scaffold C.R.10(4)(b)

  Yes

  No

  N/A

• Are notices placed in conspicuous places at openings through which a person could fall C.R. 10(4)c

  Yes

  No

  N/A

• Is business conducted in such a manner that you do not expose another person to the hazards associated with your activities OHSA Section 9

  Yes

  No

  N/A

• All grinder machines clearly marked with the rated speed D.M.R. 8

  Yes

  No

  N/A

• Are all lifting machinery clearly marked with the maximum mass load D.M.R. 18

  Yes

  No

  N/A

• Are all Mobile Plant equipped with an automatic acoustic reversing alarm C.R. 23(j)

  Yes

  No

  N/A

• Are all gas cylinders secured in a vertical position

  Yes

  No

  N/A

• Are all operators of gas cutting & welding issued with appropriate PPE/PPC G.S.R. 9

  Yes

  No

  N/A

• Are all operators of welding and gas cutting equipment trained in the safe use thereof? G.S.R. 9

  Yes

  No

  N/A

• Are flashback arrestors fitted on both the bottles and the torch

  Yes

  No

  N/A

• Storage facilities for chemicals adequate

  Yes

  No

  N/A

• All Explosive Actuated Fastening Device operators provided with correct and adequate PPE / PPC D.M.R. 21(a)

  Yes

  No

  N/A

• All Explosive Actuated Fastening Device operators making use of PPE / PPC D.M.R. 21(a)

  Yes

  No

  N/A

• Cartridges for explosive devices accurately stored

  Yes

  No

  N/A

• Emergency telephone numbers displayed

  Yes

  No

  N/A

• First Aider in charge of box indicated by signage G.S.R> 3(6)

  Yes

  No

  N/A

• First Aid Box location indicated by signage G.S.R. 3(6)

  Yes

  No

  N/A

• Are all electrical Contractors registered with the Department Of Labour E.I.R. 6

  Yes

  No

  N/A

• Emergency assembly points indicated by signage

  Yes

  No

  N/A

• Emergency Evacuation Plan communicated to all employees

  Yes

  No

  N/A

• Emergency Evacuation Plan indicate key personnel contact details

  Yes

  No

  N/A

Contractor / Employer Responsibility

• Ensure that all ladders comply with G.S.R. 13 (a)

  Yes

  No

  N/A

• Ensure that all precautionary methods are in place in excavations as per G.S.R. 5(1) and in compliance with C.R. 13(2)(j)

  Yes

  No

  N/A

• Are warning signs positioned next to excavations as per C.R. 13(2)

  Yes

  No

  N/A

• Proof of permission given in writing to commence excavation C.R.13(2)(ii)(a)

  Yes

  No

  N/A

• Inspections of excavations and registers C.R. 13(2)(h)(i)(ii)(iv)(v)

  Yes

  No

  N/A

• Letter of authority and certification to operate construction vehicles and mobile plant C.R. 23(1)(d)(1)

  Yes

  No

  N/A

• Lifting Machinery Inspector D.M.R. 18(5)

  Yes

  No

  N/A

• Lifting Tackle Inspector D.M.R. 18(5)

  Yes

  No

  N/A

• Lifting Machinery Operator D.M.R. 18(11)

  Yes

  No

  N/A

• Accredited person - master / installation electrician E.I.R. 11

  Yes

  No

  N/A

• Portable Electrical Equipment Inspector E.M.R. 10(4)

  Yes

  No

  N/A

COVID-19

• Yes

  No

  N/A

• Risk Assessment taking COVID-19 into account and workplace circumstances

  Yes

  No

  N/A

• Proof of communication of Risk Assessment

  Yes

  No

  N/A

• Procedure of managing the Risk Assessment and how it will be implemented (SOP/SWP)

  Yes

  No

  N/A

• Inform employees that if they have the associated symptoms for COVID-19, they must not come to work and take paid leave as per Section 22 of the BCEA

  Yes

  No

  N/A

• Do contractors conduct regular Toolbox Talks regarding COVID-19

  Yes

  No

  N/A

• Does the Contractor do screening tests on all employees and record the results daily

  Yes

  No

  N/A

• Does the contractor have a medical surveillance plan

  Yes

  No

  N/A

• Does the contractor have hand sanitiser available with at least a 70% alcohol volume

  Yes

  No

  N/A

• Does the contractor have additional hand wash facilities with soap and disposable hand towels Does the contractor do regular disinfection of work places and facilities and keep track on a checklist

  Yes

  No

  N/A

• Do all employees wear suitable face masks

  Yes

  No

  N/A

• Each employee to be issued with a minimum of 2 cloth masks as per Government requirements

  Yes

  No

  N/A

• All employees to be trained in the use of these cloth masks and safe keeping

  Yes

  No

  N/A

• Do the contractors have washing and drying facilities for these cloth masks

  Yes

  No

  N/A

• Does the contractor have a Compliance Officer Appointed

  Yes

  No

  N/A