Record Keeping / Safety Records

OSHA 300 Log (Previous and current-to-date)

  • Is the previous year’s log available

  • Is this year's log up to date

Accident Investigation Files

  • Are files current

  • Are they maintained

  • Verify Incident log current

  • Are FROI reports submit in a timely manner

  • Are Incident Investigation Reports completed in a timely manner

  • Are Safety flashes completed and issued for all incident reports in a timely manner

Monthly Facility Branch Safety Audit Records

  • Have branch audits been conducted at least monthly

  • Have deficiencies been addressed

Monthly Field Supervisor Site Hazard Audit Records

  • Have Supervisor Hazard audits been conducted at least monthly

  • Have deficiencies been addressed

Job Safety Analysis Forms

  • Are they completed properly

  • Are they audited regularly

  • Verify JSA's are retained for at least 1 year

H&S Manual Available & up-to-date

  • Verify safety manual is available and updated as appropriate

Safety Meeting Records

  • Weekly topics and attendance records are maintained

  • Monthly branch Safety meetings recorded and maintained

  • Monthly supervisor safety meeting recorded and maintained

Variance Files

  • Variance files maintained and up-to-date

Corporate Safety Reporting

  • Do Monthly Safety reports get submit on time

  • Does the branch meet monthly safety goals

  • Does the Branch Conduct Monthly Supervisor Safety Meetings

  • Does the Branch Conduct Monthly Branch Safety Meetings

  • Does the Branch conduct Weekly Safety Meetings (nested sited)

Safety Incentive

  • Does the branch maintain a Safety bucks log

  • Does the branch offer any other safety incentives

Employee Safety Evaluation Cards

  • Does the branch maintain a record of card completion

  • Is the branch higher than 50% completion of cards

Bulletin Board

  • Verify OSHA poster

  • Verify State and Federal posters

  • Verify minimum wage poster

  • Verify OSHA 300-A displayed (Feb 1 to Apr 30 only)

  • Verify OSHA 300 Log current

Behavior Based Safety

  • Verify JSO's are completed by (Managers)

  • Verify JSO's are completed by (Supervisors)

  • Verify JSO's are completed by (Safety)

  • Verify JSO's are completed by (Employees)

  • Verify JSO log's are maintained (Monthly)

Emergency Egress

  • Verify off site muster locations identified

  • Verify on site muster locations identified

  • Are quarterly drills conducted and documented

  • Emergency Action Plan in place and employees trained

  • Verify evacuation routes are visibly posted

  • Verify exit signs are visible all lighted exit signs are lit

  • Verify interior of exits are not blocked

  • Verify exterior of exits are not blocked

  • Verify exit doors are not locked

  • Doors that are not exits marked "Not A Exit"

  • Verify that isle ways do not have boxes and other clutter impeding walkways

  • Verify interior lighting is ok in offices and shop areas

  • Emergency lighting provided if employees work at night or in a windowless building

Hazard Communication

Site Hazard Communication Plan

  • Verify the site specific information in the Hazard Communication Program is complete


  • Verify original containers and labels are marked with name of contents, hazard and manufacturer

  • Verify secondary containers are marked with contents of container

  • Verify containers are in good condition

Chemicals and Waste Properly Stored

  • Verify chemicals, diesel fuel, oils and hydraulic fluids are properly stored

  • Verify wastes are marked and stored properly

  • Verify proper containment area is used

  • Verify area is not cluttered with trash or items not belonging in area

Combustible materials properly stored

  • Verify combustibles such as oily rags, flammable chemicals, diesel fuel and other materials are not being left sitting around or being stored improperly

  • Verify area is not cluttered with trash or items not belonging in area

Spill Kits Available for Clean-up

  • Verify spill kits are available for clean-up

Fire Protection and Prevention

  • Verify fire extinguisher locations are properly marked and visible

  • Verify fire extinguishers are charged and have current fire Marshall annual inspections

  • Verify extinguishers are being inspected regularly (monthly)

  • Verify are in correct locations and accessible

  • Verify “No Smoking Signs” are posted in all applicable areas

  • Verify fire hazards are not present

General Shop Area


  • General area is free from clutter

  • Trash cans not overflowing

  • Workstations clean

  • Unused tools in their proper place

Floor free from spills and trip hazards

  • Verify shop floor is free from chemical, oil, diesel or transmission fluid spills

  • Verify there are no trip hazards caused by extension cords, wiring, flooring, boxes, parts or other material

Lighting and ventilation adequate

  • Verify lighting in office area is adequate

  • Verify lighting in shop area is adequate

  • Verify lighting in storage area is adequate

  • Verify ventilation in chemical storage area is adequate

  • Verify ventilation in welding area is adequate

Machine guards in place and operable

  • All machine guards are in place and being used

All Applicable Warning Signs in Place

  • Verify hearing protection, goggles required, safety glasses required and other warning signs are in place as appropriate

Bathroom, kitchen and break areas clean

  • Verify bathrooms are clean and not being used for chemical storage

  • Verify kitchens are clean and not being used to store chemicals or lab samples

  • Verify refrigerators are being used for Food Only.

  • Verify break areas are clean

Stairways and/or landings properly guarded

  • Verify steps and stairway have hand rails

  • Verify landings have hand rails, mid-rails and toe-boards as appropriate


  • GFCI’s are available and being used


Operator certified

  • Verify forklift operators have a valid certification and is not expired

  • Equipment is being used as designed.

  • Deficiencies noted during inspections are being corrected when noted.

  • Equipment is in good condition.

  • Verify forklifts are equipped with seatbelts and they are being used

  • Verify a fire extinguisher is on-board fork lift

  • Verify the daily check is complete and safety items addressed

  • Files maintained and up-to-date

  • Verify Forklift warning signs are posted in activity areas

  • Back-up alarms are operable.

Yard and Parking Areas

Perimeter fence in good condition

  • Verify fence is in good condition

  • Verify gate is in good condition

  • Verify parking areas are free from trip hazards

  • Verify there are no unknown packages or containers in area

  • Verify there are no chemical drums in area

  • Verify equipment and vehicles are parked in designated areas

  • Verify parking areas are free from trip hazards



  • Hose testing done quarterly

  • Hoses marked with color codes

  • Hose testing done monthly

  • Quarterly files being kept

  • Are high pressure fittings marked correctly

Fall Protection

  • Does the Branch maintain fall protection properly

  • Verify fall protection not soiled or damaged

  • Are harness's and Lanyards of the same manufacturer

  • Are harness and lanyards inspected quarterly (Competent Person)

  • Are harness and Lanyards inspected monthly (Visual)

  • Verify fall protection within life cycle


  • Verify employees PPE in good overall condition

  • Verify employees wearing Z87 eyewear

  • Verify hardhat are within life cycle

Body Protection

  • FRC clothing in good overall condition.

  • Holes in FRC clothing is not larger that a quarter.

  • FRC Clothing is not excessively soiled w/ oils or paint

  • FRC Clothing is worn with the zipper up.

  • Do uniforms have proper Company Logo

  • Verify employees in compliance with company uniform policy

Ladder Condition is Ok

  • Verify the ladder is in good condition. No missing or damage wrung's, steps or feet.

Extension Cords

  • Used properly

  • In good condition

  • Verify extension cords are inspected and tested quarterly

Power Tools

  • Verify power tools are inspected monthly

  • Verify that all hand power tools are in compliance with the Hand & Power Tool Safety Program

  • Verify Bench grinders not to exceed 1/4" gap from wheel to adjustable tongue


Appropriate PPE Storage Area

  • Verify storage of PPE is acceptable

  • Verify access to PPE is controlled

Respiratory Protection

  • Are respirator stored properly

  • Are respirators maintained by qualified individual

  • Evidence on respirators being used that employees are not fit tested for

Storage Rooms (office)

  • Are supplies stored and maintained in an orderly condition

  • Do employees use material handling devices or get help to move heavy objects

  • Is a step stool or ladder available to reach high places


Office Furniture

  • Are desk, chairs, file cabinets, etc., in good condition?

  • File drawers do not open into hallway or walkway?

  • File cabinet drawers kept closed when not in use?

  • File cabinets secured to prevent tip-over when the two upper drawers are open?

  • Proper stepping stools provided?

  • Employees trained not to use chairs for stepping stool?

  • Are desk chairs ergonomically sound & roll smoothly?

  • Are sharp objects stored where they can’t fall or be handled accidentally?

  • Employees instructed to call maintenance when file cabinets, heavy objects moved?


  • Three-prong grounded type plugs on power cords to office equipment where required?

  • Electrical power cords in good condition?

  • Electrical wall receptacles properly covered?

  • Identification/marking of circuit breakers noted in circuit breaker panels?

  • Are office employees instructed not to make electrical repairs on office equipment?

Aisles, Floors & Stairs

  • Is there a clear aisle way of four feet for two-way traffic within a room or hallway?

  • Are floors, aisle ways, stairways, and hallways adequately lighted.

  • Are electrical or telephone outlets in the floor protected by arrangement of furniture of other means to minimize the tripping hazard?

  • Are carpet edges secure? Curled carpet edges or tears repaired so as to eliminate the tripping hazard?

  • Do ramps or inclines have non-slip surfaces?

  • Unusual changes in the walking surface are marked?

  • Are spills cleaned up as soon as possible? Wet floor signs provided for custodial staff?

  • Handrails provided on stairways?

  • Stair treads in good condition?


  • Were workstations observed ergonomically correct?

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