Title Page

  • Asset being audited:

  • Address

  • Auditee:

  • E-mail address of Site Manager for Actions to be sent through to?

  • Auditor:

  • Date of Audit:

Introductions

Introductions and format of the audit

  • Introductions:

    H&S Team
    Site Team

  • The purpose of this audit is to ensure that the council asset is meeting its statutory requirements with regards to Health & Safety across the Facilities department.

  • The audit is compiled to specifically look at the following areas:

    Facilities Department

    The Site Manager/Caretaker will be required to facilitate a full site inspection and to answer questions and provide documentary evidence on areas of compliance.

General Information

  • Name of Building Custodian?

  • Name of Caretaker/Site Manager?

  • Approximate age of the building?

General Notes

  • undefined

Physical Walkround

  • Carry out a physical 'walkround' of the site (to include all areas i.e. boiler house, plant rooms, offices etc.).

Compliance Questions

Section 1 - Water Hygiene

  • 1.1 - Has a suitable and sufficient Legionella Risk Assessment been carried out for the premises, by a competent person?

  • 1.1.1 - Who carried out the Legionella Risk Assessment?

  • 1.1.2 - Date of Legionella Risk Assessment:

  • 1.1.3 - Have any substantial changes been made since the last Risk Assessment was undertaken i.e. change of use, changes to the systems or services, changes to the management structure?

  • 1.2 - Have all actions identified within the Legionella Risk Assessment been addressed?

  • 1.2.1 - What management plan is in place to ensure all actions identified are addressed?

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  • 1.3 - Is someone identified as the Duty Holder (usually the Employer)?

  • 1.3.1 - Name of Duty Holder?

  • 1.3.2 - Has the Duty Holder got access to competent help and advice?

  • 1.3.2.1 - Name of competent person/organisation?

  • 1.4 - Is someone identified as the Responsible Person (usually the Building Custodian)?

  • 1.4.1 - Name of Responsible Person?

  • 1.4.2 - Has the Responsible Person received legionella awareness training (with refresher training every 3 years)?

  • 1.5 - Is someone identified as the Deputy Responsible Person (usually the Site Manager/Caretaker)?

  • 1.5.1 - Name of Deputy Responsible Person?

  • 1.5.2 - Has the Deputy Responsible Person received legionella awareness training (with refresher training every 3 years)?

  • 1.6 - Are there any stored potable (drinking) water tanks on site?

  • 1.6.1 - Is there evidence that 6 monthly (Summer & Winter) water tank inspections are carried out by a competent person?

  • 1.6.1.1 - Who carried out the tank inspections?

  • 1.6.1.2 - When where the inspections carried out?

  • 1.7 - Are there adequate measures in place to record all issues relating to water quality?

  • 1.8 - Does the property purchase or use the services of a specialist water hygiene company?

  • 1.8.1 - Name of water hygiene company?

  • 1.8.2 - What level of service is purchased (usually listed in RA)?

  • Section 1 - Any other relevant deficiencies observed, not covered above?

  • Section 1 - Other relevant deficiencies observed, not covered above:

Section 2 - Asbestos

  • 2.1 - Are there any known Asbestos Containing Materials (ACM's) on site?

  • 2.2 - Has an Management Survey been carried out for the premises?

  • 2.2.1 - Who carried out the Management Survey?

  • 2.2.2 - Date of Management Survey:

  • 2.3 - Is there evidence that the Management Survey is reviewed (as necessary)?

  • 2.3.1 - Date of last review?

  • 2.4 - Have all actions identified within the Management Survey been addressed?

  • 2.4.1 - What management plan is in place to ensure all outstanding actions are addressed?

  • 2.5 - As part of the Management Survey, has an MATERIAL risk assessment been produced?

  • 2.6 - As part of the Management Survey, has an PRIORITY risk assessment been produced?

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  • 2.7 - Is there a Asbestos Management Plan for the building?

  • 2.7.1 - Is the asbestos Management Plan reviewed every 12 months?

  • 2.8 - Is someone identified as the Dutyholder for asbestos (usually the Employer)?

  • 2.8.1 - Name of Dutyholder?

  • 2.8.2 - Has the Dutyholder got access to competent help and advice?

  • 2.8.2.1 - Name of Competent Person/Organisation?

  • 2.8.2.2 - Has the Competent Person/Organisation received sufficient training?

  • 2.9 - Is someone identified as the Responsible Person for asbestos (usually Building Custodian) ?

  • 2.9.1 - Name of Responsible Person?

  • 2.9.2 - Has the Responsible Person received asbestos awareness training?

  • 2.10 - Is someone identified as the Deputy Responsible Person for asbestos (usually Site Manager/Caretaker) ?

  • 2.10.1 - Name of Deputy Responsible Person?

  • 2.10.2 - Has the Deputy Responsible Person received asbestos awareness training?

  • 2.11 - Is there a printed copy of the Asbestos Register (containing plans/locations drawings/photographs) available at the main entrance to the building?

  • 2.12 - Is there evidence that all contractors sign in and check the Asbestos Register prior to starting work?

  • 2.13 - Are procedures understood, if asbestos is disturbed in the building?

  • 2.14 - Are relevant employees that work in the building made aware of the presence and position of asbestos?

  • 2.15 - Are Refurbishment Surveys commissioned prior to the commencement of any alteration works (buildings build prior to 2000)?

  • 2.16 - Following any alteration works, are records updated accordingly?

  • Section 2 - Any other relevant deficiencies observed, not covered above?

  • Section 2 - Other relevant deficiencies observed, not covered above:

Section 3 - Gas & Boiler House Safety

  • 3.1 - Is there evidence that 5 yearly testing of Gas Installation (Gas Installation Safety Report, Commercial Gas Testing and Purging Record & Schematic Diagram) is carried out?

  • 3.1.1 - Who carried out the last 5 yearly Gas Installation test?

  • 3.1.2 - Date of last 5 yearly Gas Installation test:

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  • 3.2 - Are all gas boilers subjected to an annual gas safety test?

  • 3.2.1 - Who carried out the gas boilers annual gas safety test?

  • 3.2.2 - Date of last gas boiler annual gas safety test:

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  • 3.3 - Is a gas shut off valve installed and are relevant staff aware of its location?

  • 3.4 - Are boiler houses free of combustible materials?

  • 3.5 - Is a suitable Carbon Monoxide detector fitted where gas appliances are present?

  • Section 3 - Any other relevant deficiencies observed, not covered above?

  • Section 3 - Other relevant deficiencies observed, not covered above:

Section 4 - Electrical Safety

  • 4.1 - Is there evidence that periodic Electrical Installation Condition Reports (5 year fixed wiring tests) are carried out?

  • 4.1.1 - Who carried out the Electrical Installation Condition Report?

  • 4.1.2 - Date of last Electrical Installation Condition Report:

  • 4.1.3 - Is the overall assessment of the electrical installation 'Satisfactory'?

  • Electrical Installation 'Unsatisfactory'

  • 4.1.3.1 - Have all 'dangerous & potentially dangerous' observations identified within the Electrical Installation Condition Report been addressed?

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  • 4.1.3.2 - What Management Plan is in place to ensure any outstanding observations are addressed?

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  • 4.2 - Is there evidence that electrical appliances are tested (PAT/FAT) on a periodic basis?

  • 4.2.1 - Who carried out the electrical appliance testing?

  • 4.2.2 - Date of last electrical appliance testing:

  • 4.3 - Electrical panels are clearly marked, are unobstructed and have restricted access?

  • 4.4 - Cable management acceptable? (no split/taped cords)

  • 4.5 - Any loose or damaged conduit/trunking?

  • 4.6 - Is there suitable control over the use of personal electrical equipment?

  • 4.7 - Do any power sockets appear to be overloaded?

  • 4.8 - Is there evidence that an annual discharge (3 hour duration) test of emergency lighting is carried out?

  • 4.8.1 - Who carried out the annual discharge test of emergency lighting?

  • 4.8.2 - Date of annual discharge test of emergency lighting:

  • Section 4 - Any other relevant deficiencies observed, not covered above?

  • Section 4 - Other relevant deficiencies observed, not covered above:

Section 5 - Fire Safety

  • 5.1 - Has a Fire Risk Assessment been carried out for the premises, by a competent person?

  • 5.1.1 - Who carried out the Fire Risk Assessment?

  • 5.1.2 - Date of Fire Risk Assessment:

  • 5.2 - Is it more than 12 months since the date of the Fire Risk Assessment?

  • 5.2.1 - Is there evidence that an annual review has been carried out?

  • 5.2.2 - Date of annual review:

  • 5.3 - Is it more than 3 years since the date of the Fire Risk Assessment?

  • 5.4 - Have all actions identified within the Fire Risk Assessment been addressed?

  • 5.4.1 - What Management Plan is in place to ensure all outstanding actions are addressed?

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  • 5.5 - Is there evidence that Fire Extinguishers are inspected/serviced on an annual basis?

  • 5.5.1 - Who carries out the inspection/servicing of Fire Extinguishers?

  • 5.5.2 - Date of last Fire Extinguisher inspection/service:

  • 5.6 - Is there evidence that servicing of the Fire Alarm is carried out by a competent person on a regular basis?

  • 5.6.1 - Who carried out the fire alarm service?

  • 5.6.2 - Date of last fire alarm service:

  • 5.7 - Is the building fitted with any specialist fire systems (i.e. Sprinklers, Wet/Dry risers, Automatic gaseous extinguishers, Smoke extract/ventilation, Fire/smoke dampers, Fire Shutters)?

  • 5.7.1 - Sprinkler system?

  • 5.7.1.1 - Is there evidence that the equipment has been inspected/serviced?

  • 5.7.1.1.1 - Who carried out the inspection/service on this equipment?

  • 5.7.1.1.2 - Date of last inspection/service:

  • 5.7.2 - Wet/Dry risers

  • 5.7.2.1 - Is there evidence that the equipment has been inspected/serviced?

  • 5.7.2.1.1 - Who carried out the inspection/service on this equipment?

  • 5.7.2.1.2 - Date of last inspection/service:

  • 5.7.3 - Automatic gaseous extinguishing systems in kitchen?

  • 5.7.3.1 - Is there evidence that the equipment has been inspected/serviced?

  • 5.7.3.1.1 - Who carried out the inspection/service on this equipment?

  • 5.7.3.1.2 - Date of last inspection/service:

  • 5.7.4 - Automatic gaseous extinguishing systems in computer rooms?

  • 5.7.4.1 - Is there evidence that the equipment has been inspected/serviced?

  • 5.7.4.1.1 - Who carried out the inspection/service on this equipment?

  • 5.7.4.1.2 - Date of last inspection/service:

  • 5.7.5 - Smoke extract/Ventilation systems?

  • 5.7.5.1 - Is there evidence that the equipment has been inspected/serviced?

  • 5.7.5.1.1 - Who carried out the inspection/service on this equipment?

  • 5.7.5.1.2 - Date of last inspection/service:

  • 5.7.6 - Fire/Smoke dampers?

  • 5.7.6.1 - Is there evidence that the equipment has been inspected/serviced?

  • 5.7.6.1.1 - Who carried out the inspection/service on this equipment?

  • 5.7.6.1.2 - Date of last inspection/service:

  • 5.7.7 - Fire Shutters?

  • 5.7.7.1 - Is there evidence that the equipment has been inspected/serviced?

  • 5.7.7.1.1 - Who carried out the inspection/service on this equipment?

  • 5.7.7.1.2 - Date of last inspection/service:

  • 5.8 - Are regular fire evacuation drills carried out (at least every 6 months)?

  • 5.8.1 - Date of last fire evacuation drill:

  • 5.9 - Is the fire alarm remotely monitored?

  • 5.9.1 - Remote monitoring of fire alarm is carried out by:

  • 5.9.2 - Who is tasked with calling the fire brigade in a genuine emergency?

  • 5.10 - Are external storage areas / waste bins, secured and located a suitable distance away from the main buildings?

  • 5.11 - Does the asset have any electric vehicle charging points on site?

  • 5.11.1 - Does the Fire Risk Assessment take into account any fire risks associated with charging electric vehicles?

  • Advise asset that their Fire Risk Assessment need to be reviewed, to ensure risks associated with charging electric vehicles is taken into account.

  • Section 5 - Any other relevant deficiencies observed, not covered above?

  • Section 5 - Other relevant deficiencies observed, not covered above:

Section 6 - Control of Substances Hazardous to Health (COSHH)

  • 6.1 - Is there evidence of a COSHH inventory which identifies all hazardous substances used on site?

  • 6.2 - Is there a system in place to request manufacturers hazard data sheets (MSDS's) for new products introduced in asset?

  • 6.3 - Have COSHH assessments been carried out for all products, substances and processes?

  • 6.4 - Have COSHH assessments been formally disseminated to relevant employees?

  • 6.5 - Are COSHH assessments reviewed on a regular basis?

  • 6.6 - List examples of hazardous substances observed on site:

  • 6.7 - Has adequate information, instruction and training been provided for relevant employees using substances that may be hazardous to health?

  • 6.8 - Are adequate cleaning procedures in place to control the spread of infections i.e. Flu, Norovirus, COVID etc.

  • 6.9 - Are hazardous substances stored safely and suitably labelled (including Catering/Cleaning)?

  • 6.10 - Is P.P.E. available (where required)?

  • Section 6 - Any other relevant deficiencies observed, not covered above?

  • Section 6 - Other relevant deficiencies observed, not covered above:

Section 7 - Lifts & Lifting Equipment

  • 7 - Are there any lifts or lifting equipment?

  • 7.1 - Is there a clear procedure to be followed in event of a person becoming trapped in the lift/equipment and are people competent to follow the procedure?

  • 7.2 - Are lifts adequately serviced/maintained?

  • 7.2.1 - Who carries out service/maintenance of lifts?

  • 7.2.2 - Date of last lift service/maintenance:

  • 7.3 - Is lifting equipment adequately serviced/maintained?

  • 7.3.1 - Who carries out service/maintenance of lifting equipment?

  • 7.3.2 - Date of last lifting equipment service/maintenance:

  • 7.4 - Are all lifts/lifting equipment thoroughly examined at statutory intervals (every 6 months for people or 12 months for loads only) by a competent person.

  • 7.4.1 - Who carried out the last lift/lifting equipment thorough inspection?

  • 7.4.2 - Date of last lift/lifting equipment thorough inspection:

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  • Section 7 - Any other relevant deficiencies observed, not covered above?

  • Section 7 - Other relevant deficiencies observed, not covered above:

Section 8 - Premises Management

  • 8.1 - Are all windows above first floor fitted with suitable window restrictors?

  • 8.2 - Is there a recent Tree Safety Survey (less than 2 years old)?

  • 8.3 - Are work areas adequately lit?

  • 8.4 - Is there adequate ventilation (fresh air) through work areas?

  • 8.5 - Is there an adequate heating system installed in the building?

  • 8.6 - Are arrangements in place for reporting defects to the building and remedial action carried out?

  • 8.7 - Is the perimeter wall/fence/railings in a good state of repair?

  • 8.8 - Is there an adequate provision of drinking water?

  • 8.9 - Is there an adequate number of sanitary conveniences?

  • 8.10 - Are all gates protected against trapping points (where necessary)?

  • 8.11 - Are all doors protected against trapping points (where necessary)?

  • 8.12 - Are all staircases fitted with handrails/guardrails?

  • 8.13 - Is the building generally in a good state of repair?

  • Section 8 - Any other relevant deficiencies observed, not covered above?

  • Section 8 - Other relevant deficiencies observed, not covered above:

Section 9 - Housekeeping

  • 9.1 - Are offices and other areas clean and tidy?

  • 9.2 - Corridors/halls/walkways clear of debris and obstructions?

  • 9.3 - What procedures are in place for dealing with spillages throughout the working day?

  • 9.4 - Floor coverings in good condition? (No holes or curled edges)

  • 9.5 - Are toilets kept clean and tidy?

  • 9.6 - Floors, stairs and walkways have non-slip surfaces where appropriate?

  • 9.7 - Waste bins are available and emptied regularly?

  • 9.8 - Floors are free of holes, protrusions, loose boards and splinters?

  • 9.9 - Items are stored correctly and empty boxes, etc are disposed of?

  • 9.10 - Combustible materials are kept away from heat sources?

  • Section 9 - Any other relevant deficiencies observed, not covered above?

  • Section 9 - Other relevant deficiencies observed, not covered above:

Section 10 - Commercial Kitchen

  • 10 - Is there any commercial catering equipment on site?

  • 10.1 - Is there evidence that cleaning/testing of extraction fans/canopies is carried out periodically?

  • 10.1.1 - Who carried out the last cleaning/testing?

  • 10.1.2 - When was the last cleaning/testing carried out?

  • 10.2 - Are the taps in the kitchen treated as little used outlets during periods of low usage and thoroughly flushed through accordingly?

  • 10.2.1 - Who carried out the flushing?

  • 10.3 - Are spray taps and pot wash spray heads in the kitchen cleaned and descaled every 3 months?

  • 10.3.1 - Who carried out the descaling?

  • 10.4 - Are maintenance records available for Catering machines (where applicable)?

  • Section 10 - Any other relevant deficiencies observed, not covered above:

  • Section 10 - Other deficiencies observed, not covered above:

Section 11 - Sewage/Water Treatment/Septic Tank and Oil Interceptors

  • 11 - Are there any Sewage/Water Treatment/Septic Tank or Oil Interceptors on site?

  • 11.1 - Is there evidence that tanks are being pumped out every 6 months?

  • 11.1.1 - Who carried out the emptying of the tanks?

  • 11.1.2 - Date of last tank emptying:

  • 11.2 - Is there evidence that annual servicing of lift pumps is being carried out?

  • 11.2.1 - Who carried the annual servicing of lift pumps?

  • 11.2.2 - Date of last service of lift pumps:

  • Section 11 - Any other relevant deficiencies observed, not covered above?

  • Section 11 - Other relevant deficiencies observed, not covered above:

Section 12 - Car Parking and Vehicle/Pedestrian Segregation

  • 12.1 - Are cars able to be parked safely?

  • 12.2 - Is there adequate vehicle/pedestrian separation within the premises?

  • Section 12 - Any other relevant deficiencies observed, not covered above?

  • Section 12 - Other relevant deficiencies observed, not covered above:

Section 13 - Air Conditioning systems

  • 13 - Are there any Air Conditioning units on site?

  • 13.1 - Is there evidence that servicing of air conditioning equipment is carried?

  • 13.1.1 - Who carried out the servicing of air conditioning equipment?

  • 13.1.2 - Date of last service of air conditioning equipment:

  • Section 13 - Any other relevant deficiencies observed, not covered above?

  • Section 13 - Other relevant deficiencies observed, not covered above:

Section 14 - Oil Storage Tanks

  • 14 - Are there any Oil Storage Tanks on site?

  • 14.1 - Is there evidence that regular inspections of Oil Storage Tanks, Bunds, Pipework and surrounding areas is being carried out by a competent person?

  • 14.1.1 - Who carried out the inspection of Oil Storage Tanks, Bunds, Pipework etc.?

  • 14.1.2 - Date of last inspection of Oil Storage Tanks, Bunds, Pipework etc:

  • Section 14 - Any other relevant deficiencies observed, not covered above?

  • Section 14 - Other relevant deficiencies observed, not covered above:

Section 15 - Automatic Doors/Gates/Barriers

  • 15 - Are there any Automatic Doors/Gates/Barriers on site?

  • 15.1 - Is there evidence that regular servicing of Automatic Doors/Gates/Barriers is carried out?

  • 15.1.1 - Who carried out the servicing of automatic doors/gates/barriers?

  • 15.1.2 - Date of last service of automatic doors/gates/barriers:

  • Section 15 - Any other relevant deficiencies observed, not covered above?

  • Section 15 - Other relevant deficiencies observed, not covered above:

Section 16 - Lightning Conductor

  • 16 - Is the building fitted with a lightning conductor?

  • 16.1 - Is there evidence that inspection of Lightning Conductors is carried out at regular intervals (not exceeding 12 months)?

  • 16.1.1 - Who carried out the annual inspection of the Lightning Conductors?

  • 16.1.2 - Date of last inspection of the Lightning Conductors:

  • Section 16 - Any other relevant deficiencies observed, not covered above?

  • Section 16 - Other relevant deficiencies observed, not covered above:

Section 17 - Work Equipment

  • 17 - Does the asset use any specialist equipment e.g. Scrubber Dryers etc. ?

  • 17.1 - Is the work equipment assessed prior to purchase for its suitability and compliance with PUWER?

  • 17.2 - Is the work equipment installed, located and used in such a way as to reduce the risk to users and others?

  • 17.3 - Is the work equipment maintained and inspected?

  • Who carried out the last service/inspection?

  • When was the equipment last serviced?

  • 17.4 - Where work equipment involves specific risks to H&S, is its use limited to competent persons?

  • 17.5 - Have employees received suitable training to operate this machinery?

  • 17.6 - Have risk assessments been carried out for the use of this equipment?

  • Section 17 - Any other relevant deficiencies observed, not covered above?

  • Section 17 - Other relevant deficiencies observed, not covered above:

Section 18 - Caretaker / Site Manager checks

  • Review Logbook (paper or electronic) to see if caretaker/site manager is carrying out their periodic checks.

  • 18.1 - Daily Checks:

  • 18.1.1 - Is there evidence that Means of Escape checks are carried out?

  • 18.1.2 - Is there evidence that External Areas checks are carried out?

  • 18.2 - Weekly Checks:

  • 18.2.1 - Is there evidence that Fire Alarm test are carried out (using different call points, each week)?

  • 18.2.2 - Is there evidence that Fire extinguishers checks are carried out?

  • 18.2.3 - Is there evidence that Sprinkler tests (if applicable) are carried out?

  • 18.2.4 - Is there evidence that flushing of infrequently used outlets is carried out?

  • 18.3 - Monthly Checks:

  • 18.3.1 - Is there evidence that Asbestos visual inspections (if applicable) are carried out?

  • 18.3.2 - Is there evidence that Water temperature checks are carried out?

  • 18.3.3 - Is there evidence that Calorifier temperature checks are carried out?

  • 18.3.4 - Is there evidence that Emergency lighting (flick test) checks are carried out?

  • 18.3.5 - Is there evidence that Fire door checks are carried out?

  • 18.3.6 - Is there evidence that Disabled toilet alarm, Disabled refuge point alarm, Lift emergency alarm (if applicable) testing is carried out?

  • 18.3.7 - Is there evidence that Evac equipment checks (if applicable) are carried out?

  • 18.3.8 - Is there evidence that Housekeeping checks are carried out?

  • 18.3.9 - Is there evidence that Ladder checks are carried out?

  • 18.3.10 - Is there evidence that inspection of the external lighting is being carried out?

  • 18.4 - Quarterly Checks:

  • 18.4.1 - Is there evidence that shower heads and spray taps are cleaned & disinfected?

  • Section 18 - Any other relevant deficiencies observed, not covered above?

  • Section 18 - Other relevant deficiencies observed, not covered above:

Summary

Summary of audit

  • At the beginning of the report you will see two boxes marked 'Flagged Items' and 'Actions'.

  • A 'Flagged Item', indicates a major non-compliance and could mean your school is working unsafely or even breaking the law.

  • An 'Action', indicates issues identified during the inspection that require improvements.

  • Timescales for addressing Actions:

    Priority.jpg

Signature

  • Auditors Signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.