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Management and Teachers

  • Is there a Covid-19 Crisis Management Committee in your workplace, is it understood and communicated?

  • Is any staff member demonstrating any symptoms?

  • Are any children demonstrating any symptoms?

  • Have parents/carers been asked if there are any symptoms within the household?

  • Are teachers and managers suitably qualified to and or covered for paediatric first aid?

  • Have measures for controlling symptomatic students or teachers been reiterated and re briefed

Process & Procedures

  • Have you released internal communications on staff noticeboards for all relevant Covid-19 updates?

  • Stay informed

    Start by identifying authoritative sources of public health guidance on the pandemic, and stay up to date on officially recommended and mandated actions in the applicable jurisdictions.

    These sources include The Centers for Disease Control and Prevention, The World Health Organization, The European Centre for Disease Prevention and Control, and country-specific public health guidance such as this for Singapore and this for the United Kingdom.

  • Have all employees been briefed on the guidelines around temporary remote working?

  • Senior Leaders should consider changes to reduce overcrowding, such as facilitating remote work, shift work, and perhaps physical layout changes. Such measures may help protect workers from infection and help protect organisations from liability.

  • Do you have reliable systems for real-time public health communication with employees?

  • Ensure regular updates are received from HM Government, Local Authority and any relevant and legitimate authority. Ensure that these are communicated as soon as is reasonably practicable to front line staff and then onward to parents and carers.

  • Have your Senior Leaders been adequately trained on the implications of Covid-19?

  • Have you given employees accurate information about ways to prevent the spread of infection?

  • Are your employees aware of the symptoms of Covid-19?

  • Symptoms of coronavirus

    The main symptoms to look out for are:

    1. A cough
    2. A high temperature
    3. A shortness of breath

  • When children are collected - parents buzz doors and are checked to see they are the correct carer, parent. Children are allowed to enter space between inner and outer doors, Teachers retreat and parents are buzzed in to collect children.

General Cleanliness & Hygiene

  • Have you reviewed the cleaning measures to ensure that high risk contact areas and touch points are being regularly disinfected?

  • You should ensure that public surfaces such as counters, doorknobs, and elevator buttons are regularly disinfected!

  • equipment used by staff and children to be dishwasher cleaned daily and not shared

Have classrooms been prepared before and after use as below

  • Chairs cleaned including underneath where children grip them

  • Allocate a chair per child, avoid need to swap chairs

  • Remove all malleable materials and utensils where applicable

  • Ensure children have their own pencil case and equipment

  • Children to sit well apart (Max 2 per table)

  • Nappy wearers/users controlled with suitable additional hygiene controls.

  • Children reminded about hand cleanliness - every 30 minutes

  • Gloves to be worn to assist with food or anything in close contact

  • Where possible and safe, are windows and doors open to allow general diluted ventilation of spaces.

Food Hampers/FSM children

  • Staff wearing gloves

  • When delivering staff wear gloves

  • Staff to deliver by leaving on doorstep and ring bell step back and ensure it is collected.

  • Have you alerted all staff members to the hand washing protocols with your workplace?

  • As hand washing is one of the most effective defences, employers need to make sure that employees have ready access to washing facilities and that those are kept well stocked with soap and (ideally) paper towels.

    Follow these five steps every time.

    1. Wet your hands with clean, running water (warm or cold), turn off the tap, and apply soap.
    2. Lather your hands by rubbing them together with the soap. Lather the backs of your hands, between your fingers, and under your nails.
    3. Scrub your hands for at least 20 seconds. Need a timer? Hum the “Happy Birthday” song from beginning to end twice.
    4. Rinse your hands well under clean, running water.
    5. Dry your hands using a clean towel or air dry them.

  • Do you have readily available access to Hand Sanitizer for all all members of staff?

  • Does the Hand Sanitiser to contain at least 60 percent alcohol content?

  • It is imperative that all employees have access to Hand Sanitizer!

    Public Health England says if hand sanitiser is used it needs to contain at least 60 percent alcohol content - most contain 60 to 95 percent.

Staff Protocol

  • Ensure that staff carry out cross contamination control when leaving the school. Ensure that hands and personal belongings are cleaned safely and that when the staff member returns home they should strip off clothes and wash them separate to other clothing. Staff should avoid contact with family and friends until such time they have carried this out. De-contaminate areas where you have been.

  • Have you postponed or cancelled scheduled conferences or meetings?

HUB Considerations

  • Are external children, parents or carers aware of HOST SCHOOL PROTOCOL.

  • Have all other options been considered? (the aim is to minimise additional connections and interfaces) RISK ASSES!


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The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.