Title Page
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Conducted on
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Prepared by
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Location
SSOW 69A Social Distancing on Bus
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1. The bus is subject to electrostatic spraying of Z71 every 28 days.
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2. The bus is subject to enhanced and more regular cleaning.
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3. Drivers are issued with wipes for common contact areas in the cab.
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4. Drivers are issued with clear sealed bags to dispose of waste.
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5. The cab area is screened to protect the driver.
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6. Any speech holes are sealed up.
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7. Any seats within 2 m of the cab are closed off.
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8. Information for customers on contactless and alternative payments is displayed near the ticket machine.
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9. Information is displayed on the near side front window for boarding customers to understand the covid rules for travel.
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10. The bus windows are open to aid ventilation.
SSOW 70 Driver Protection
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11. Drivers are issued with sanitiser and have access to refills.
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12. Drivers are issued with surface wipes.
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13. Drivers are issued with Heathrow bags.
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14. Drivers are issued with spit kits
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15. Drivers are issued with face coverings.
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16. Drivers have access to the offensive waste bins.
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17. Drivers have been issued a copy with SSOW 69A & 70.
SSOW 76 Training Buses
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18. All Trainees have been issued with SSOW 70 PPE and rules.
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19. The training bus complies with SSOW 69A above.
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20. All people travelling on the bus are socially distanced 2m.
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21. All people travelling on the bus with the exception of the driver wear a face covering at all times.
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22. The training bus is subject to Z71 electrostatic spraying.
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23. The training bus is subject to an enhanced cleaning regime.
SSOW 69B Social Distancing on Site
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24. The Covid Site Rules Sign is positioned at all site entrances.
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25. Pedestrian one way systems are in place where possible.
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26. Floor marking promoting social distancing and direction of one way system are in place. Or where floor markings are not possible signage.
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27. Customer facing areas such as stores deliveries, receptions and lost property have a physical screen in place.
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28. Sanitiser dispensers are positioned around the site in key areas such as close to stairs and handrail areas, equipment contact areas like canteens and paying in areas.
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29. The building is frequently cleaned using detergent and disinfectant.
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30. Offensive waste bins are available to dispose of used wipes and PPE.
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31. COVID secure signage promoting Hands, Face, Space, searing of face covering if social distancing cannot be achieved.
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32. Windows are open to aid ventilation and fresh air flow.
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33. Air conditioning units which recycle air from room to room are switched off.
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34. Offices, washrooms, social rooms, meeting rooms, TU office and canteens have all been measured to calculate a safe number of people permitted at any one time. Signage in place to detail those controls.
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35. Seating reduced in communal areas to discourage close contact.
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36. Gyms closed/locked.
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37. Recreational rooms such as snooker rooms where common contact on the table, cues, balls equipment occurs must be closed in High and very high risk areas.
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38. Washrooms must be available, have restrictions detailed on the entrance door and provide hot water and soap.
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39. Reusable towels removed from wash rooms and replaced with disposable paper towels.
SSOW 37 Prevention of Biological Spread of Infection - Sharps & Bodily Fluid
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40. This SSOW must be shared with all cleaners and cleaning contractors.
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41. All cleaners must have access to the products and PPE detailed in this SSOW.
SSOW 74 Contractors & Visitors
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42. Only visitors and contractors with arranged visiting permissions visit site.
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43. Visitors and contractors receive a copy of SSOW 74 prior to their visit via email.
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44. Visitors and contractors are supervised whilst on site.
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45. Visitors and contractors follow all first bus covid and safety rules whilst on site.
SSOW 69C Offices
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46. SSOW 69B extends to office area standards.
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47. Where staff are meeting face to face there are physical screens in place.
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48. Sanitiser and wipes are available to ensure common contact surface areas are regularly cleaned.
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49. Colleagues sit a far apart from each other as room is available to achieve this. Where it is not, physical barrier.
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50. Staff are issued with SSOW 69C.
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51. COVID Secure rules are clearly displayed.
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52. Where home working is possible this happens.
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53. Meetings take place virtually and not in person.
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54. Car sharing is not permitted.
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55. Communal areas managed as in SSOW 69B.
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56. Disposable wooden or plastic utensils are used rather than reusable in kitchenettes.
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57. Hand sanitiser and wipes are available in kitchenettes.
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58. Tea towels and cloths are replaced with Paper towels.
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59. Advice on hone working rules and mental health and well-being provided to all office staff, home based or otherwise.
SSOW 75 Lost Property
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60. SSOW75 has been issued to all staff involved in the lost property process.
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61. Clear bags are available for all small items to be stored.
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62. Sanitiser is available in this area.
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63. Disinfectant wipes are available in this area.
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64. Lost property collections are managed to prevent depot visits as much as possible. Courier and postal deliveries prioritised.
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65. Offensive waste vessels available for the disposal of any PPE waste.
SSOW 69D Engineering Areas
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66. SSOW 69D has been issued to all engineering staff and contractors.
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67. SSOW 69D is displayed in Engineering areas.
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68. Sign on/off areas are managed to prevent crowding. Social distancing spacing controls are visible.
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69. Where two person lifting or engineering work activities are essential, face coverings are worn.
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70. Sanitiser is freely available to colleagues.
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71. Wipes are readily available to allow the wiping down of common use equipment.
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71. SSOW 69B controls for enhanced cleaning, signage and social distancing is extended into all engineering areas.
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72. Company vans are restricted to 1 person.
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73. Company mini buses are restricted to 2m social space for the driver and face coverings for all other people travelling complying with the 1m plus rule.
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74. Where tow trucks are used, driver to be collected with a spare bus. Above applies.
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75. Locker rooms, wash rooms, rest rooms, communal areas all subject tonSSOW 69B controls as detailed in this section of this inspection.
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76. Stores areas have screen protection to prevent face to face.
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77. Deliveries are managed to ensure social distance.
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78. Wash facilities available for frequent hand washing following deliveries for stores people.
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79. No sharing of pens for signing of deliveries.
SSOW 80 Apprentices
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80. This SSOW has been issued to all apprentices.
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81. All apprentices have been subject to a toolbox talk on this SSOW and SSOW 69D
Drugs & Alcohol Testing during Covid
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82. This guidance has been issued to all managers, supervisors and witnesses including the TU.
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83. Sanitiser and wipes are available for staff involved in D&A testing.
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84. Offensive waste vessels are used to dispose of sample and PPE waste.
Debriefs & Tours
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85. Debriefs are conducted virtually.
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86. Touchpoints are conducted maintains 2m distance and preferably outside.
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87. Tours are conducted individually rather than in groups. 2m social distance is maintained at all times. Talking with staff is limited to short conversations and no physical contact such as shaking hands.
SSOW 79 Spit Kits
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88. All managers and Supervisors are familiar with the assault process for spitting. (Managers guide on portal under covid)
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89. Replacement spit kits available for staff who have had to use their initial issue.
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90. All spitting incidents are reported to the police as a criminal offence.
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91. Used spit kits are given to the police at the scene as evidence or later to the police station by the driver reporting.
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92. All customer facing colleagues are issued with a spit kit.
SSOW 71 Face coverings during Covid
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93. This SSOW is displayed in all staff areas.
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94. Strong compliance with the wearing of face coverings when travelling on bus.
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95. Strong compliance with the wearing of face covering where 2m social distancing cannot be achieved.
SSOW 73 First Aid during Covid
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96. This SSOW has been issued to all First Aid colleagues
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97. This SSOW is displayed in the first aid room or area.
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98. The PPE detailed in this SSOW is available to staff. Nitrile gloves, face masks, sanitiser, wipes, clear face splash mask, disposable apron.
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99. The first aid room is subject to enhanced cleaning with detergent and disinfectant. Records of cleaning scheduled displayed.
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100. First aider has attended the covid awareness training on the university platform.
Fire Wardens
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101. Fire wardens have attended the covid awareness training on university platform.
Canteens & Staff Restaurants
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102. Canteens and restaurants serving substantial food have a covid secure risk assessment .
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103. Seating is limited to 1 chair per table and are separated by at least 2 m distance.
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104. Where possible a one way system is in place.
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105. Hand sanitiser is available and regularly refilled.
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106. Queuing is suitably managed ensuring 2 m spacing.
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107. QR code and track and trace register in place.
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108. Disposable cloths and towels used.
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109. There is no sharing of utensils.
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110. Contactless payment arrangements are in place.
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111. Vending machines and common contact surfaces are wiped with disinfectant regularly.
Cluster Reporting
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112. Signing is displayed reinforcing the message, if symptomatic stay away from work.
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113. Staff encouraged to get winter flu jab. Posters displayed.
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114. Managers familiar with the cluster reporting procedure.
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115. A designated covid warden in place.
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116. This inspection takes place every month.
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117. Any items marked as a fail are issued to the site responsible Manager or Operations Manager.
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118. Schools and Contracts. CD3 V1.9 RA is shared with school and localised by First Ops team.
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119.Is there a sanitise station at the building entrances?
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120. Is the above (119) strictly policed to ensure everyone entering the building uses the sanitiser?
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121. Are rules made clear that face coverings MUST be worn at all times on site unless in a seated position?
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122. Is 121 above policed to ensure compliance?
INCREASED CONTROLS DUE TO TRANSMISSIBILITY OF THE VIRUS - JAN 21
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1. Increase covid marshal levels and visibility across the site and at entrance points.
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2. Stricter controls at site entrances to check compliance with face cover wearing and use of sanitiser.
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3. Introduce active questioning of those entering site, asking if they have symptoms or feel unwell at the entrance point. This will cover peak sign on periods.
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4. Display signs and posters and electronic media for staff, raising the profile of the heightened risk of the latest virus mutation and its ability to spread.
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5. Place greater emphasis on social distancing and the need to maintain 2 m - review one way systems were applicable.
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6. Have conversations with staff about avoiding a few moments in someone’s company at work even with face coverings.
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7. If you can, you must work from home.
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8. Provide improved ventilation solutions to keep fresh air flowing. Review controls for rooms without windows and toilets. Eliminate stale air.
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9. Enforce room capacity controls. 1 office 1 person if a small office. Maximise spacing in larger office areas and reduce people.
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10. Where screens have been put in place, check, are they wide enough, high enough? And subject to regular enhanced cleaning?
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11. Shared workstation must have a wipe down procedure in place before and after each user.
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12. All control,panels, doors, common touchpoints cleaned down every hour - colleagues will carry wipes for use in shared areas.
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13. Shared shuttle vehicles reviewed, rule, one person per van, and effective wipe downs before and after use.
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14. Monitor higher risk areas such as canteens, smoking shelters, toilets and changing rooms.
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15. Send comms to staff asking them to ring 119 and attend NHD testing centres to check if they have the virus and if they do, they MUST a self isolate.
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16. Issue a joint statement to staff from the MD and TU, explaining the risk and encouraging behavioural change by everyone to avoid the spreading of the virus.
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17. Report non compliance as a near miss on the safety tool box and ex alert to senior managers for serious breaches.
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Observations
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Use this section to share any observations on the site inspections in relation to behaviours and compliance with social distancing, Hands, Face, Space.
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