Title Page

  • Document No.

  • Completed by

  • Conducted on

  • Location
  • Site/ Project name

  • Executive summary

Health and Safety observations

Information for Employees

  • Is the company EHS policy on display?

  • Is the HSE (HSA) poster on display and contact details current?

  • Are any EHS performance data for the facility on display?

  • Are the safety posters adequate for the hazards in the facility?

  • Is a current Company Liability Insurance Certificate displayed?

Information For Visitors

  • Is the visitors leaflet current and available?

  • Is there adequate footwear and hi-vis available for visitors?

  • Are the site safety requirements displayed?

  • Contractors on site have had a safety induction

  • Contractors have been issued with a Permit to Work (for electrical,work at height and hot work)

  • Are site certifications displayed?

General Warehouse Observations

  • Every employee working in the warehouse wears safety shoes and hi-vis.

  • Tools are being used and stored (on shadow boards) correctly

  • Pedestrian pathway used when possible

  • Materials/ products are being handled and lifted safely

  • Operators are wearing hand protection whilst handling pallets, boxes, open blades etc

  • Are forklift operators following safety rules while operating forklifts (honking horns, obeying signs, etc.)

  • Are pre-use inspections being completed?

  • Forklift safety belts are being worn

  • Forklifts are being operated at a safe speed and in a controlled manner

  • Is Equipment stored in suitable locations

  • Is equipment being used properly, (i.e. pallet jacks, hand trucks)

Chemical Management

  • Are chemicals used on site?

  • Is there a list of chemicals on site?

  • Are the chemicals stored adequately?

  • Are COSHH assessments completed for each task involving a chemical?

Racking

  • Racking safe working loads displayed on aisle ends

  • Aisles do not have vehicles and pedestrians working in then simultaneously

  • All products on racks are squared and loaded on the beams correctly

  • Pallets shrink wrapped on racking above head height

  • Pallets are stacked no more than 9 high (or 11 high if using fork truck)

  • Pallets are stored in designated areas

Emergency Preparedness

  • Emergency evacuation plan is available and displayed throughout the building

  • Is the Fire Risk assessment current and available?

  • Images of First Aid trained personnel and Fire Wardens are displayed

  • Chemical/ dangerous goods storage areas identified and monitored

  • Covers are locked over junction boxes and electrical boards

  • Electrical panels have 3 ft. Clearance

  • Emergency exit signs marked and illuminated

  • Emergency lighting is checked

  • First aid kits and Defibrillators (where available) labelled and shielded

  • Eye wash stations clear of obstruction and current (check date)

  • Exits are clear and operational

  • Fire extinguishers (150 ft. a part) (within inspection date?)

  • Fire extinguishers have 3 ft. clearance

  • No accumulation of flammable material

  • Cables and wires are managed and controlled

  • PAT testing is current and up to date

  • Has fixed wiring been completed in previous 5 years?

Asbestos

  • Does the site contain asbestos?

  • Is there an Asbestos risk assessment?

  • When was this completed?

  • Who completed it?

  • Is there a subsequent asbestos management plan?

  • Is the location of asbestos signposted?

Operations/ Production

  • Are operators wearing adequate PPE?

  • Are task based risk assessments available?

  • Barriers are used to isolate pedestrians/ operators from moving equipment (or moving parts)

Equipment

  • Is the equipment on site adequate for the tasks required?

  • Is equipment maintained regualrly?

  • Is there a proactive internal maintenance programme in place (e.g. TPMs)

  • Fixed ladders have controlled access

  • Ladders stored properly (Ladder on maintenance programme/ inspection is within date on tag?)

  • Are pallet jacks stored with forks into loaded pallets?

  • Battery charging area clear of material (no storage of any material, pallets, etc.)

Office Space

  • Is the lighting in good order and light level adequate

  • Is the work environment noisy

  • Office area tidy and well organised

  • Floor coverings in good condition and kept clean

  • Gangways and Emergency exits clear of obstructions

  • Chairs and desks in adequate condition

  • Electrical cables/plugs/wires/sockets in good condition

  • Staircases free from obstructions & if open have handrails

  • Are there sufficient waste disposal bins?

Welfare areas

  • Is there an adequate supply of drinking water available?

  • Is there adequate provision of hot drinks available?

  • Are there adequate toilets and hand wash areas for the number of people on site?

  • Are there disabled toilets available?

  • Is there a shower on site?

  • Is there a rest area separate to the operations area?

  • Is the rest area kept clean & tidy?

  • Is there a multi-faith prayer room?

  • Is there a room available for lactating mothers?

  • Are there mental health first aiders trained on site?

  • Are the EAP details displayed/ available?

External (Car Parks)

  • Cars operating at suitable speeds (5mph)

  • Cars are reversed into parking spaces

  • Visitors & disabled spaces are designated

  • Floor is clear with no rubbish

External (Yard)

  • Smoking area is being used and kept clean

  • Waste is segregated properly

  • Floor is clear with no rubbish

  • Pallets and packaging materials are stored suitably

  • Are drivers in the service yard area wearing safety footwear and Hi-Vis?

  • Vehicles operating at suitable speeds (5mph)

  • Reversing vehicles are guided into position by a reversing assistant/ Banksman

  • Lighting is adequate at night

  • Traffic control is suitable

  • Pedestrians are isolated from vehicle operations

Environmental Aspects

Water

  • Is there a site drainage plan?

  • Attach the drainage plan

  • Obtain a site drainage plan

Legionella management - https://www.hse.gov.uk/pubns/books/l8.htm

  • Is there a legionella risk assessment available?

  • Are there trained responsible people on site?

  • Are outlets checked/ ran/ cleaned regularly?

  • Showerheads must be run for 5 minutes once a week and cleaned twice a year. Rarely used outlets should be run for 5 minutes once per week. Any tap attachments should be cleaned twice a year.

  • When was the last time the water system was disinfected?

Flooding

  • Is the facility in a Flood Zone?

  • Check online here : https://flood-map-for-planning.service.gov.uk/flood-zone-results-explained?zone=FZ3

  • What is the annual risk rating for the site flooding? https://www.gov.uk/check-long-term-flood-risk

  • Does a Flood management and evacuation plan excist?

Water Consumption

  • Who is the water supplier?

  • What is the meter number?

  • How much water is used for domestic purposes?

  • Is rain water harvested onsite?

  • Is water bottled on site?

  • What is the water extraction permit number?

  • Are there any additional water permits on site?

Water Removal

  • Is water removed from site?

  • Who removes the water?

  • Include the duty of care packs

  • What is the source of water removal?

  • What is the annual water removal amount?

Site location

  • Is the site in or near a SSSI – Sites of Special Scientific Interest?

  • what is the name of the nearest SSSI? (Include the citation number)

  • What impact will it have on the site?

  • Check on line here https://www.gov.uk/guidance/protected-areas-sites-of-special-scientific-interest

Pest management

  • Who is the pest control company?

  • When was the last visit?

  • Have there been any pest concerns over the last 12 months?

Waste Management

  • to check for waste carrier licenses - https://environment.data.gov.uk/public-register/view/search-waste-carriers-brokers

  • What waste streams are present?

  • Who is the general waste provider? (attach their waste carrier license)

  • What amount of general waste is disposed of annually (estimate for previous year)

  • Who is the DMR waste provider? (attach their waste carrier license)

  • What amount of DMR waste is disposed of annually (estimate for previous year)

  • Who is the hazardous waste provider? (attach their waste carrier license)

  • What amount of hazardousl waste is disposed of annually (estimate for previous year)

  • Who is the feminine hygiene waste provider?(attach their waste carrier license)

  • What amount of feminine hygiene waste is disposed of annually (estimate for previous year)

  • Who is the WEEE waste provider? (attach their waste carrier license)

  • What amount of WEEE waste is disposed of annually (estimate for previous year)

  • Who is the metal waste provider? (attach their waste carrier license)

  • What amount of metal waste is disposed of annually (estimate for previous year)

  • Who is the wood waste provider? (attach their waste carrier license)

  • What amount of wood waste is disposed of annually (estimate for previous year)

  • What is the other waste stream?

  • Who is the other waste provider? (attach their waste carrier license)

  • What amount of other waste is disposed of annually (estimate for previous year)

  • Is there a target to reduce waste generation?

Energy Management

  • What energy sources are consumed?

  • Who is the electricity provider?

  • What is the electricity meter number?

  • How much electricity is consumed annually?

  • Who is the gas provider?

  • What is the gas meter number?

  • How much gas is consumed annually?

  • Who is the oil provider?

  • How much oil is consumed annually?

  • How much thermal energy is consumed annually (kWh)?

  • How much solar energy is consumed annually (kWh)?

  • What other energy source is being consumed?

  • How much other energy is consumed annually (kWh)?

  • Is any engery generated on site?

  • What energy is generated on site?

  • How much Solar is generated on site (kWh)?

  • How much wind is generated on site (kWh)?

  • How much hydro is generated on site (kWh)?

  • What other energy is generated on site?

  • How much other energy is generated on site (kWh)?

  • How much thermal energy is generated annually (kWh)?

  • Is there any energy performance certificate for the site?

  • https://find-energy-certificate.service.gov.uk/find-a-certificate/

  • Are there any energy performance targets set for the site?

Sign Off

  • EHS Team member sign off

  • This can now be stored on Teams https://culliganorg.sharepoint.com/:f:/r/sites/UK-SafetyTeam/Documents%20partages/General/Site%20Visit%20Reports?csf=1&web=1&e=XMDUmb

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