Information
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Audit Title (Property Name)
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Conducted on
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Prepared by
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Type of Inspection
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Address
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Personnel in Attendance for Inspection
Administration
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Did the Community Director complete this inspection with the inspector?
Administration
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Is OSHA Form 300A (summary) properly completed and on file or posted?
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Has the OSHA 300 Log been properly updated as required in the OSHA 300 record keeping instructions?
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Is the copy of the Risk Manual the current version?
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Do all employees know where to find the Risk Manual?
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Are employees knowledgeable on risk management programs (check training logs, safety binder, ask employees)?
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Are photo ID's shown prior to tour?
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Are administrative staff aware of security measures to take when touring?
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Always follow behind the prospect inside the unit?
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Aware of apartment layout?
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Is a list of occupational health clinics posted - including work comp form?
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Is all retrofitting of electrical/mechanical done by a qualified contractor - including designed, stamped and permitted?
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Did property respond to last annual risk/annual inspection within required 30 days?
Are the following requirements set up and maintained as outlined in the Risk Manual?
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Quarterly Property Inspections?
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Monthly Playground Inspections
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Monthly Golf Cart Inspections?
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Weekly Light Checks?
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General Office Compliance
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Are emergency phone numbers posted?
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Is fire extinguisher available?
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Is flashlight available?
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Is electronic security system operational?
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Is exit signage present and working properly?
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Are smoke alarms working?
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Are child safety latches installed on cabinets that store chemicals?
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Is office ADA compliant? (ramp, door width, clear path through office)
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Check 10 work orders from at least three months prior to inspection to ensure the work orders are completed in full and as per policy in OneSite Facilities.
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Does the first aid kit meet the following requirements:
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Is Community Director and one other person CPR and First Aid Certified? Posted on First Aid Kit?
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Disposable gloves and eye protection?
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First aid textbook or manual?
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Rescue breathing airway?
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Assorted safety pins?
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Tweezers?
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Bandage scissors?
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Antibacterial skin wipes?
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Topical Antibacterial foil packs?
Does the property meet the following safety and risk requirements per guidelines:
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Has annual fireplace inspection been done by a licensed contractor? Note vendor and date.
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Is recovery machine registered with EPA and form posted?
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Have fire extinguishers been inspected yearly and those over six (6) years old been properly reconditioned? Review documentation and note inspection date and vendor.
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Are fire hydrants tested annually? Review documentation and note inspection date and vendor.
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Are fire sprinklers and fire alarm systems tested annually? Review documentation and note date and vendor.
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Have glycol systems had annual inspection by qualified contractor? Note date and vendor.
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Are back flow inspections conducted annually and is proper documentation filed with city? Note date and vendor.
OSHA - EPA
OSHA PROGRAMS
Hazardous Communication
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Does the property specific Hazardous Communications Program meet requirements?
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Has a chemical inventory been completed and is it up to date, including vendors (within the last 12 months)?
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Are MSDS sheets available for all chemicals?
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Are all Chemical containers properly labeled?
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Do all employees know where to find the MSDS sheets?
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Are MSDS sheets being maintained for required time (30 years)
Respiratory Protection
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Has Respiratory protection program been set up as outlined in the RIsk Manual?
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Is fit testing and medical evaluation performed every 12 months?
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Are employees maintaining and cleaning their respirators as per care checklist?
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Are respirators stored in a sealable container?
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Does the MD conduct at least quarterly inspections a record results on Respirator Protection Checklist?
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Are PPE (see Respiratory Protection Section) or work tools kept in proper working condition?
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Moisture Management Plan
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Has a Moisture Management Plan been setup as outlined?
Bloodbourne Pathogens
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Has a Bloodborne Pathogens Program been set up as outlined?
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Are training records being maintained for 3 years?
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Has each employee completed a Hep B vaccine declination or completed the Hep B vaccination series? (CD plus all maintenance staff)
Lock Out Tag Out
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Is a Lockout/Tagout program i place as outlined in the Risk Manual?
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Is all machinery or equipment capable of movement required to be de-energized or disengaged and locked-out during cleaning, servicing, adjusting, or setting up operations, or as required by manual?
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Does property have a lockout tagout kit? One lock and multiple tags for each maintenance employee.
Confined Spaces
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Does property have Confined Spaces or Permit Required Confined Spaces?
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Have Confined Spaces and Permit Required Confined Spaces been identified and properly documented?
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List Permit Required Confined Space entry areas below:
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If any of the above are present, have they been labeled with "Permit Required - Confined Space" signage?
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Are CWS employees who are allowed to enter these areas certified to do so? Has required training for all employees been conducted annually?
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Does property have any non-permit required confined spaces ?
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Are spaces kept locked and free if trash and debris?
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Is ladder available (if necessary ) and are spaces accessible by authorized personnel?
Emergency Response Plan
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Has an Emergency Response Plan been set up as outlined?
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Are cut off valves operational?
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Key Control
Key Control
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What type of key system does the property use?
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Are all doors to the key room/closet kept locked at all times when staff is not in the room/closet?
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If a manual key storage is used, is the key storage box kept locked at all times and is the key to the key storage box kept in a secure location?
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Is the property using a key log to check keys in and out? (required even for properties with KeyTrac or HandiTrac)
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Is the key log being filled out entirely each time a key is issued to a vendor or a resident (required for KeyTrac and HandiTrac)
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Are completed key logs stored in doc management?
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Is the property free from any type of master key system?
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Are the building keys coded and not marked with apartment numbers?
Common Areas
Office - Clubroom Areas
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Are emergency lights working properly?
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Trip hazards addressed properly?
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Are smoke detectors present in al common areas and do testing records reflect annual testing?
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Are carbon monoxide detectors present where required and do testing records reflect annual testing?
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Are the common areas free of housekeeping safety hazards?
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Are electrical and equipment cords (for computers, etc.) in serviceable condition and properly grounded?
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Fitness Center
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Are GFIs on all duplex outlets within 5' of a water source in fitness center?
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Is the fitness center in good repair?
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Does fitness center have adequate/working lighting?
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Are trip hazards (cords, etc.) properly identified and/or secured?
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Laundry Rooms
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Are GFIs on all outlets or breakers in washing machine area?
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Are vents free of lint/debris?
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Models and Guest Suites
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If sprinklered, are sprinkler heads free of paint or other debris?
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If not sprinklered, are fine extinguishers available within 60'?
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Are smoke detectors working?
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Are carbon monoxide detectors working?
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Are locks installed per statute? (keyless deadbolt, sliding door pin/bar)
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Is unit free of mold and water leaks?
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Buildings - Property Exterior
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Is Pest Control notice posted in visible location (i.e. mailboxes)?
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Are building numbers visible, clearly marked and properly lit?
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Are directional signs clearly visible and clean?
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Parking Lots
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Are parking lots maintained and free of potholes?
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Free of oil/chemicals?
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Are all fire lanes painted and in good condition and marked appropriately?
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Are cubs/fire lanes clearly marked? No vehicles parked in fire lanes?
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Parking stops in good condition, free of exposed rebar?
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Are sidewalks free of mud, slippery substances, grass and debris? (note cracks/holes or uneven areas)
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Is parking are free of stand water?
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Steps - Stairways - Railings
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Handrails secure, stable and in good condition?
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Free of obstructions?
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Building Exterior
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Are attic access doors kept locked and secured at all times, or as per code?
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Are riser rooms kept locked or secured?
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Are patios/balconies free of BBQ grills?
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Is property free of any signs referencing or implying security (including "fake" camera signs)?
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Are vacant units locked when not in use.
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Are exterior lights sufficient and in working order? (review light check documentation and completed work orders)
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Parking Lot lights?
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Pool area lights?
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Carport lighting?
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Walkway and stairwell lighting?
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Laundry room lighting?
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Mail area lighting?
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Other areas?
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Are exterior dryer vents free from lint and other obstructions?
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Are trees and shrubs trimmed sufficiently to avoid interference with lighting, walkways, buildings and roofs?
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Electrical grounding: Do maintenance employees check for grounding when AC units are services? Check 5 AC's.
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Interior Hallways
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Does property have interior hallways?
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Do doors open out (if required by city/state law)
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Are doors easily operated?
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Does panic hardware work?
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Is regular lighting operable?
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Is emergency lighting operable?
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Do exit signs illuminate?
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Are doors kept closed when not in use?
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Are auto door closers working?
Dry Sauna - Steam Sauna
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Does property have a dry/steam sauna?
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Temperature control present and working?
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Benches are in good condition?
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No exposed electrical?
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Drains present and working properly?
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Sufficient/working lighting?
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No slippery surfaces?
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Proper signage (rules, warning)?
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Waiver's being signed by users?
Tanning Beds
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Does property have tanning beds?
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Timers working?
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Permits (if required)?
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Clean and sanitary?
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GFCI's?
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Waiver's signed by residents?
Dog Parks
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Does property have a dog park?
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Fence in good condition?
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Equipment in good condition?
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Proper signage?
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Clean and free of waste?
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GFCI's if water present?
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Are rules posted in clear view?<br>-hours<br>-emergency contact information<br>-dogs must be current on all vaccinations<br>-dog owners are responsible for picking up after their pets <br>-no aggressive dogs<br>-dog owners are responsible for any damage<br>-use of park is at your own risk, owner/management assumes no liability for any injury or damage.
Tennis - Sports Courts
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Does property have tennis or sports courts?
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Is surface, netting, fencing and gates in good repair?
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Are lights in working condition?
Trash Compactors
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Does property have trash compactors?
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Is power accessible to CWS personnel only?
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Does area have proper signage?
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Is area clean and free of safety hazards?
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Is proper PPE used?
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Are trash compactors maintained in good, safe working condition?
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Are trash chutes kept closed or equipped with auto closing mechanism? (Fire safe)
Access Gates
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Does property have access gates?
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Are all gates properly marked with indemnification signs?
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Do gates have Knox Boxes or other access for fire department?
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Are gates properly maintained and free of safety hazards?
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Retention Areas
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Does property have water retention areas?
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Is fencing intact, adequate and well maintained?
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Is appropriate warning signs posted?
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Is area clean and free safety hazards (review in house records or landscaping contract)?
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Irrigation - Landscaping
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Does irrigation system have a freeze sensor? Confirm device is in working conditio.
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Has all metal landscape edging been removed from traffic/walk areas?
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Shop - Storage - Boiler Areas
Storage Rooms - Shops
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Are safety notices and rules posted?
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Are shop areas clean and organized? Free of obstructions? Good housekeeping?
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Are all protective guards operational?
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Are all electrical and equipment cords in servicable condition and peoperly grounded? GFCI cord available?
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Are chemicals and hazardous materials, including paints, properly stored? Are flammable liquids and combustibles properly stored?
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Are all materials stored at least 36" away from any breaker box?
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Are shop and storage areas kept locked when not in use?
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Are combustible tanks secured?
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Does the property have an appliance dolly?
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Are fiberglass ladders available and used for all electrical repairs? Rated 1 or 1A?
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Is all gas stored in metal containers?
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Does the property have a moisture meter?
Safety Equipment
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Is first aid kit available and properly stocked?
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Is PPE (goggles, gloves, back support, dust mask, respirators, hearing protection, face shields) available for everyone?
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Are some alarms working?
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Does property have a moisture meter?
Boiler Rooms
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Does property have a boiler system?
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Does boiler have permit? Over 200,000 BTU.
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Is fire extinguisher available, inspected yearly and up to date?
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Confirm no flammables are stored in boiler room?
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Is the room properly ventilated?
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Is room clean, free of debris, trash and obstructions?
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Are carbon monoxide detectors installed?
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Proper signage present (employees only, etc.)?
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Are doors kept locked at all times when employees are not present?
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Are vents clear and unobstructed?
Midrise - High Rise - Garages
Midrise - High Rise
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Is property a midrise or high-rise (4 stories or more)?
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Do all buildings have posted evacuation plans?
Storage Tanks
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Are storage tanks for generator fuel full?
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Are storage tanks for generator fuel secure?
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Does property have contract in place for standard and emergency delivery of fuel?
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Does properly have maintenance agreement in place for generators?
Rooftops
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Is access secure?
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Is roof top adequately lit?
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Is roof free of fall/trip hazards?
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Trash Chutes
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Does property have trash chutes?
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Are wash down systems operable?
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Fusible link or operable fire doors present and in working order?<br>
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Are shafts adequately sprinklered?
Garages - Sub Level Garages
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Are garages adequately lighted and are lights working and in good repair?
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Are ventilation fans working?
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Are carbon monoxide detectors present and working?
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Are carbon monoxide detectors tested annually?
Cooling Towers
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Does property have cooling towers?
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Are chemical treatments done as per manufacturer requirements?
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Are supply and return lines insulated?
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Is access secured?
Current Life Safety Issues
Current Life Safety Issues:
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Does property have current life safety issues that need to be addressed immediately?
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Issue:
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Previous Life Safety Issues
Previous Life Safety Issues
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Does property have life safety issues from previous inspections that have not been addressed?
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Issue:
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Issue:
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Issue:
Pool
POOLS
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Does property have current permits posted?
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Are current copies of state and local pool regulations/laws available?
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Are the required flow meters present on all filters and operational?
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Are the required three (3) pressure gauges installed and operational?
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Do all main drains meet federal/local requirements?
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Is one spare drain cover maintained onsite for emergency replacement?
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Is a sight glass installed on the waste discharge line on post 1999 pools?
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Does each pool or spa have a minimum of two return inlets regardless of size?
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Are all covers secured so that they can only be removed with the use of a tool?
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Are the return inlets positioned as to help ring floating particles within range of skimmers?
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Is the personnel responsible for chemicals and maintaining the pool properly trained? Note certification.
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Are all pump motors properly grounded?
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Are lights, outlets, switches and underwater lighting within 10' of pool surface on GFCI breaker?
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Is exposed piping properly labled?
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Does backflow prevention meet requirements?
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Are chemicals properly stored?
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Does the property check and maintain chemicals levels at least twice per day. Check log.
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Are records maintained for 2 years?
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Are petroleum products stored separate from chlorine?
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Is protective equipment available?
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Are decks in good condition? No trip hazards?
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Does the maximum gaps between pool/spa deck meet requirements?
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Are signs securely mounted and readily visible to the pool user from inside the pool area?
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Is a "NO DIVING" and international symbol in 4" letters located along the pool edge?
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Pre 1999 pools- Are depth markers on deck and in water at least 50% visible? For post 199 pools - are depth markers completely above waterline?
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Is a warning sign present stating "NO LIFEGUARD ON DUTY" in 4" letters and "CHILDREN SHOULD NOT USE POOLS WITHOUT ADULT SUPERVISION" in 2" letters present?
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Is a phone capable of dialing 911 available?
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If phone is not readily visible, is signage visible directing to its location. Is it accessible? (i.e., not behind a locked door or fence)
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Does phone work properly? Test.
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Is a light weight 12' long non-telescopic pole with a body hook within 20 feet of the pool? Must be constructed of electrically non-conducting material.
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Is a US Coast Guard approved ring buoy with an outside diameter of 15-24" attached to a 1/4" to 3/4" throwing rope available? Rope must be at least 2/3 the maximum width of the pool in length.
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If the surface of pool is greater than 2000 sq.ft are two sets of life saving equipment available?
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Does pool yard enclosure meet city/state regulations?
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Is a portion of a building used as part of the yard enclosure? If so does it meet regulations?
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Does wading pool meet enclosure rules?
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Does the pool meet the following sanitary facility requirements:
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A soap dispenser with liquid or powdered soap? No glass.
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Are mirrors shatter resistant?
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Toilet paper holder and toilet paper present?
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A covered waste receptacle?
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Single use hand drying towels or drying device?
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No glass containers present in pool area?
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Are trash containers provided?
SPA
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Does property have a spa?
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Is spa temperature below 104 degrees?
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Is a thermometer available for tenants?
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Do main drains meet federal/local requirements?
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Does emergency shut off switch meet requirements?
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Does spa/pool heater have a current certificate of operation?
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Does all signage contain the following:
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Directions to the nearest phone location?
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Do not use spa if the water temperature is above 104 degrees? Letters must be 1" in height.
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"WARNING NO LIFEGUARD ON DUTY" in 4" letters?
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"CHILDREN SHOULD NOT USE SPA WITHOUT ADULT SUPERVISION" in 2" letters
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Maximum load limit?
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Playgrounds
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Does property have a playground?
Administration
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Has maintenance program been developed for each playground?
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Are records of maintenance inspections and repairs maintained?
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Is a record of all accidents or injuries that occurred on the playground kept?
Use Area/Zone
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Does the use area extend a minimum of 6 feet in all directions from the equipment?
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Is adequate protective cushioning surface material under and around equipment?
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Is surface material adequate in depth in heavy use areas?
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Is area free of trip hazards, such as exposed footings on anchoring devices and rocks, roots or other environmental obstacles?
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Does play area have adequate drainage?
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Is play area free of debris ad litter?
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Are trash recepticals present?
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Trash recepticals are not full or overflowing?
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Benches are in good repair?
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Fencing is in good repair and latches are operable?
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Is area properly lighted?
Equipment
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All equipment components are present and in good repair?
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Are protective caps or plugs in place and in good condition?
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Have all protrusions and projections been removed to prevent clothing entanglements?
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Have all pinch, crush and shearing points or exposed moving parts been removed or repaired?
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Have all sharp points, corners, and edges been removed/repaired?
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Have all rust, rotten wood, cracks and splinters been removed or repaired?
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Is all equipment anchored securely?
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Are moving components in good repair?
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Are all fastening devices and connections in good repair?
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Has equipment been painted or sealed within the last 2 years?
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Signage and Supervision
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Is appropriate signage properly posted?
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Does signage provide age requirements for children?
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Does signage advise parents to remove hood and neck strings to prevent entanglement and strangulation?
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Note any additional information or concerns:
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Elevators
Elevators
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Does property have elevators?
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Have all elevators been inspected by a certified inspector within the past 12 months?
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Is the inspection report properly posted (if certificate of compliance has not yet been issued) or on file?
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Have all repairs as required by the licensing and regulation department been completed?
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Has verification of remedies been issued to the executive director of TDLR or appropriate state agency?
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Are required certificates posted in a publicly visible location (i.e. in the elevator cab, in the elevator lobby, or in a common area of the building w/small placard in the cab)
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Have all fees been paid?
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Have all accidents involving equipment been reported to TDLR or appropriate state agency within 72 hours or as required? Are copies kept on file?
Make Readys
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Check 5 vacant made ready units:<br>Is unit kept locked?<br>Is unit vacant?<br>Is make ready checklist completed as per CWS standard?<br>Is lock change noted in Facilities or on make ready checklist?
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Unit number
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Unit number
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Unit number
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Unit number
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Unit number
Non-Life Threatening Concerns
List any non-life threatening concerns:
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Did this inspection reveal any non-life threatening concerns?
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