Administration

  • Did Community Director or Assistant Community Director complete this inspection with inspector? If not, why?

Administration

  • Is OSHA Form 300A (summary) properly completed and on file or posted?

  • Has the OSHA 300 Log been properly updated as required in the OSHA 300 record keeping instructions?

  • Is the copy of the Risk Manual the current version? (Version 01.2010)

  • Do all employees know where to find the Risk Manual?

  • Are employees knowledgeable on risk management programs (check safety meeting training logs, safety binder, ask employees)?

  • Are photo ID's shown prior to tour?

  • Are administrative staff aware of security measures to take when touring?

  • Always follow behind the prospect inside the unit?

  • Aware of apartment layout?

  • Is a list of occupational health clinics posted - including work comp form?

  • Did property respond to last annual risk/safety inspection within the required 30 days?

Are the following requirements set up and maintained as outlined in the Risk Manual?

  • Quarterly Property Inspections?

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  • Monthly Playground / Dog Park Inspections

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  • Monthly Golf Cart Inspections?

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  • Weekly Light Checks?

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General Office Compliance

  • Are emergency phone numbers posted for both employees and vendors?

  • Is fire extinguisher available?

  • Is flashlight available?

  • Is electronic security system operational?

  • Is exit signage present and working properly?

  • Are child safety latches installed on cabinets that store chemicals?

  • Is office ADA compliant? (ramp, door width, clear path through office)

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  • Check 10 work orders from at least 30 days prior to inspection to ensure they are completed properly and as per policy in OneSite Facilities.

  • Work order #

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Does the first aid kit meet the following requirements:

  • Is Community Director and one other person CPR and First Aid Certified? Posted on First Aid Kit?

  • Disposable gloves and eye protection?

  • First aid textbook or manual?

  • CPR mask?

  • Assorted safety pins?

  • Tweezers?

  • Bandage scissors?

  • Antibacterial skin wipes?

  • Bandages / Bandaides?

  • Are there any expired products?

  • Topical Antibacterial foil packs? Are they expired?

  • Free of oral medications?

Does the property meet the following safety and risk requirements per guidelines:

  • Has annual dryer vent inspection been completed?

  • Has annual fireplace inspection been done by a licensed contractor? Note vendor and date.

  • Is recovery machine registered with EPA and form posted?

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  • Have fire extinguishers been inspected yearly and those over six (6) years old been properly reconditioned? Review documentation and note inspection date and vendor.

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  • Are fire hydrants tested annually? Review documentation and note inspection date and vendor.

  • Are fire sprinklers and fire alarm systems tested annually? Review documentation and note date and vendor.

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  • Have glycol systems had annual inspection by qualified contractor? Note date and vendor.

  • Has the system been triggered? If yes, was it recharged properly?

  • Are back flow inspections conducted annually and is proper documentation filed with city? Note date and vendor.

OSHA - EPA

OSHA PROGRAMS

Hazardous Communication

  • Does the property specific Hazardous Communications Program meet requirements?

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  • Has a chemical inventory been completed and is it up to date, including vendors (within the last 12 months)?

  • Are SDS sheets available for all chemicals?

  • Are SDS sheets in their proper place including all 3rd party vendors?

  • Are all Chemical containers properly labeled?

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  • Do all employees know where to find the MSDS sheets?

  • Are MSDS sheets being maintained for required time (30 years)

Respiratory Protection

  • Has Respiratory protection program been set up as outlined in the Risk Manual?

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  • Is fit testing and medical evaluation performed every 12 months?

  • Are employees maintaining and cleaning their respirators as per care checklist?

  • Are respirators stored in a sealable container?

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  • Does the MD conduct at least quarterly inspections and record results on Respirator Protection Checklist?

  • Are PPE (see Respiratory Protection Section) or work tools kept in proper working condition?

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Moisture Management Plan

  • Has a Moisture Management Plan been setup as outlined?

Bloodbourne Pathogens

  • Has a Bloodborne Pathogens Program been set up as outlined?

  • Are training records being maintained for 3 years?

  • Has each employee completed a Hep B vaccine declination or completed the Hep B vaccination series? (CD plus all maintenance staff)

Lock Out Tag Out

  • Is a Lockout/Tagout program in place as outlined in the Risk Manual?

  • Is all machinery or equipment capable of movement required to be de-energized or disengaged and locked-out during cleaning, servicing, adjusting, or setting up operations, or as required by manual?

  • Does property have a lockout tagout kit? One lock and multiple tags for each maintenance employee.

Confined Spaces

  • Does property have Confined Spaces or Permit Required Confined Spaces?

  • Have Confined Spaces and Permit Required Confined Spaces been identified and properly documented?

  • List Permit Required Confined Space entry areas below:

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  • If any of the above are present, have they been labeled with "Permit Required - Confined Space" signage?

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  • Are CWS employees who are allowed to enter these areas certified to do so? Has required training for all employees been conducted annually?

  • Does property have any non-permit required confined spaces?

  • Are spaces kept locked and free of debris and trash!

  • Is ladder available (if necessary) and are spaces accessible by authorized personnel only!

Emergency Response Plan

  • Has an Emergency Response Plan been set up as outlined?

  • Are cut off valves operational?

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Key Control

Key Control

  • What type of key system does the property use?

  • Are all doors to the key room/closet kept locked at all times when staff is not in the room/closet?

  • If a manual key storage is used, is the key storage box kept locked at all times and is the key to the key storage box kept in a secure location?

  • Is the property using a key log to check keys in and out? (required even for properties with KeyTrac or HandiTrac)

  • Is the key log being filled out entirely each time a key is issued to a vendor or a resident (required for KeyTrac and HandiTrac)

  • Are completed key logs stored in Doc Management?

  • Is the property free from any type of master key system?

  • Are the building keys coded and not marked with apartment numbers?

  • Are vendor locks being used and documented properly?

Common Areas

Office - Clubroom Areas

  • Are emergency lights working properly?

  • Trip hazards addressed properly?

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  • Are smoke detectors present in all common areas and do testing records reflect annual testing?

  • Are carbon monoxide detectors present where required and do testing records reflect annual testing? Are they expired?

  • Are the common areas free of housekeeping safety hazards?

  • Are electrical and equipment cords (for computers, etc.) in serviceable condition and properly grounded?

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Fitness Center

  • Are GFIs on all duplex outlets within 5' of a water source in fitness center?

  • Is the fitness center in good repair?

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  • Does fitness center have adequate/working lighting?

  • Are trip hazards (cords, etc.) properly identified and/or secured?

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Laundry Rooms

  • Are GFIs on all outlets or breakers in washing machine area?

  • Are vents free of lint/debris?

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Models and Guest Suites

  • If sprinklered, are sprinkler heads free of paint or other debris?

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  • If not sprinklered, are fine extinguishers available within 60'?

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  • Are smoke detectors working?

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  • Are carbon monoxide detectors working?

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  • Are locks installed per statute? (keyless deadbolt, sliding door pin/bar)

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  • Is unit free of mold and water leaks?

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Buildings - Property Exterior

  • Is pest control notice posted in visible location (i.e. mailboxes)?

  • Are building numbers visible, clearly marked and properly lit?

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  • Are directional signs clearly visible and clean?

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Parking Lots

  • Are parking lots maintained and free of potholes?

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  • Free of oil/chemicals?

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  • Are all fire lanes painted and in good condition and marked appropriately including handicap areas?

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  • Are cubs/fire lanes clearly marked? No vehicles parked in fire lanes?

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  • Parking stops in good condition, free of exposed rebar?

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  • Are sidewalks free of mud, slippery substances, grass and debris? (note cracks/holes or uneven areas)

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  • Is parking area free of standing water?

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Steps - Stairways - Railings

  • Handrails secure, stable and in good condition?

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  • Stair treads in good condition? Are brackets and tension expansion bars wooden or concrete?

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  • Free of obstructions?

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Building Exterior

  • Are attic access doors kept locked and secured at all times, or as per code?

  • Are riser rooms kept locked or secured?

  • Are patios/balconies free of BBQ grills?
    (If answer is NO please make note under CURRENT LIFE SAFETY ISSUE section)

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  • Is property free of any signs referencing or implying security (including "fake" camera signs)?

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  • Are vacant units locked when not in use?

  • Are exterior lights sufficient and in working order? (review light check documentation and completed work orders)

  • Parking Lot lights?

  • Pool area lights?

  • Carport lighting?

  • Walkway and stairwell lighting?

  • Laundry room lighting?

  • Mail area lighting?

  • Other areas?

  • Are exterior dryer vents free from lint and other obstructions?

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  • Are trees and shrubs trimmed sufficiently to avoid interference with lighting, walkways, buildings and roofs?

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  • Electrical grounding: Do maintenance employees check for grounding when AC units are serviced? Check 5 AC's.

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Interior Hallways

  • Does property have interior hallways?

  • Do doors open out (if required by city/state law)

  • Are doors easily operated?

  • Does panic hardware work?

  • Is regular lighting operable?

  • Is emergency lighting operable?

  • Do exit signs illuminate?

  • Are doors kept closed when not in use?

  • Are auto door closers working?

Dry Sauna - Steam Sauna

  • Does property have a dry/steam sauna?

  • Temperature control present and working?

  • Benches are in good condition?

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  • No exposed electrical?

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  • Drains present and working properly?

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  • Sufficient/working lighting?

  • No slippery surfaces?

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  • Proper signage (rules, warning)?

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Tanning Beds

  • Does property have tanning beds?

  • Timers working?

  • Permits (if required)?

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  • Clean and sanitary?

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  • GFCI's?

  • Waiver's signed by residents?

Dog Parks

  • Does property have a dog park?

  • Fence in good condition?

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  • Equipment in good condition?

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  • Proper lighting?

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  • Clean and free of waste?

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  • GFCI's if water present?

  • Proper signage?

  • Are rules posted in clear view?
    -hours
    -emergency contact info
    -dogs must be current on all vaccinations
    -dog owners are responsible for picking up after dogs
    -no aggressive dogs
    -dog owners are responsible for all damage
    -use of park is at their own risk, owner/management assumes no liability for injury or damage.

Tennis - Sports Courts

  • Does property have tennis or sports courts?

  • Is surface, netting, fencing and gates in good repair?

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  • Are lights in working condition?

Trash Compactors

  • Does property have trash compactors?

  • Is power accessible to CWS personnel only?

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  • Does area have proper signage?

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  • Is area clean and free of safety hazards?

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  • Is proper PPE used?

  • Are dumpsters/compactors maintained in good and safe working condition?

  • Are trash chutes kept closed or equipped with an auto closing mechanisms (fire safety)?

Access Gates

  • Does property have access gates?

  • Are all gates properly marked with indemnification signs?

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  • Do gates have Knox Boxes or other access for fire department?

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  • Are gates properly maintained and free of safety hazards?

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Retention Areas

  • Does property have water retention areas?

  • Is fencing intact, adequate and well maintained?

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  • Is appropriate warning signs posted?

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  • Is area clean and free safety hazards (review in house records or landscaping contract)?

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Irrigation - Landscaping

  • Does irrigation system have a freeze sensor? Confirm device is in working conditions.

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  • Has all metal landscape edging been removed from traffic/walk areas?

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Shop - Storage - Boiler Areas

Storage Rooms - Shops

  • Are safety notices and rules posted?

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  • Are shop areas clean and organized? Free of obstructions? Good housekeeping?

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  • Are all protective guards operational?

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  • Are all electrical and equipment cords in servicable condition and properly grounded? GFCI cord available?

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  • Are chemicals and hazardous materials, including paints, properly stored? Are flammable liquids and combustibles properly stored?

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  • Are all materials stored at least 36" away from any breaker box?

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  • Are shop and storage areas kept locked when not in use?

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  • Are combustible tanks secured?

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  • Does the property have an appliance dolly?

  • Are fiberglass ladders available and used for all electrical repairs? Rated 1 or 1A?

  • Is all gas stored in metal containers?

  • Does the property have a moisture meter?

Safety Equipment

  • Is first aid kit available and properly stocked?

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  • Is PPE (goggles, gloves, back support, dust mask, respirators, hearing protection, face shields) available for everyone?

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  • Are smoke alarms working? Are they expired?

Boiler Rooms

  • Does property have a boiler system?

  • Does boiler have permit? Over 200,000 BTU.

  • Is fire extinguisher available, inspected yearly and up to date?

  • Confirm no flammables are stored in boiler room?

  • Is the room properly ventilated?

  • Is room clean, free of debris, trash and obstructions?

  • Are carbon monoxide detectors installed?

  • Proper signage present (employees only, etc.)?

  • Are doors kept locked at all times when employees are not present?

  • Are SDS sheets stored in boiler room?

  • Are vents clear and unobstructed?

  • Check file span on carbon monoxide detectors.

Midrise - High Rise - Garages

Midrise - High Rise

  • Is property a midrise or high-rise (4 stories or more)?

  • Do all buildings have posted evacuation plans at stairwells and elevators?

Storage Tanks

  • Are storage tanks for generator fuel full?

  • Are storage tanks for generator full of fuel and secure?

  • Does property have contract in place for standard and emergency delivery of fuel?

  • Does property have maintenance agreement in place for generators?

Rooftops

  • Is access secure?

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  • Is roof top adequately lit?

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  • Is roof free of fall/trip hazards?

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Trash Chutes

  • Does property have trash chutes?

  • Are wash down systems operable?

  • Fusible link or operable fire doors present and in working order?

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  • Are shafts adequately sprinklered?

Garages - Sub Level Garages

  • Are garages adequately lighted and are lights working and in good repair?

  • Are ventilation fans working?

  • Are carbon monoxide detectors present and working?

  • Are carbon monoxide detectors tested annually?

Cooling Towers

  • Does property have cooling towers?

  • Are chemical treatments done as per manufacturer requirements?

  • Are supply and return lines insulated?

  • Is access secured?

Current Life Safety Issues

Current Life Safety Issues:

  • Does property have current life safety issues that need to be addressed immediately?

  • Issue:

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  • Issue:

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  • Issue:

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Cap Ex requirements for next budget year

  • Recommendation 1

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  • Recommendation 2

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  • Recommendation 3

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  • Recommendation 4

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  • Recommendation 5

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  • Recommendation 6

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  • Recommendation 7

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  • Recommendation 8

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  • Recommendation 9

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Previous Life Safety Issues

Previous Life Safety Issues

  • Does property have life safety issues from previous inspections that have not been addressed?

  • Issue:

  • Issue:

  • Issue:

Pool

POOLS

  • Does property have current permits posted?

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  • Are current copies of state and local pool regulations/laws available?

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  • Is warranty information on pool drain covers with expiration dates posted?

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  • Are the required flow meters present on all filters and operational?

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  • Are the required three (3) pressure gauges installed and operational?

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  • Do all main drains meet federal/local requirements?

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  • Is one spare drain cover maintained onsite for emergency replacement?

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  • Is a sight glass installed on the waste discharge line on post 1999 pools?

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  • Does each pool or spa have a minimum of two return inlets regardless of size?

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  • Are all covers secured so that they can only be removed with the use of a tool?

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  • Are the return inlets positioned as to help ring floating particles within range of skimmers?

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  • Is the personnel responsible for chemicals and maintaining the pool properly trained? Note certification.

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  • Are all pump motors properly grounded?

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  • Are lights, outlets, switches and underwater lighting within 10' of pool surface on GFCI breaker?

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  • Is exposed piping properly labled?

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  • Does backflow prevention meet requirements?

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  • Are chemicals properly stored?

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  • Does the property check and maintain chemicals levels at least twice per day. Check log.

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  • Are records maintained for 2 years?

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  • Are petroleum products stored separate from chlorine?

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  • Is protective equipment available?

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  • Are decks in good condition? No trip hazards?

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  • Does the maximum gaps between pool/spa deck meet requirements?

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  • Are signs securely mounted and readily visible to the pool user from inside the pool area?

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  • Is a "NO DIVING" and international symbol in 4" letters located along the pool edge?

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  • Pre 1999 pools- Are depth markers on deck and in water at least 50% visible? For post 199 pools - are depth markers completely above waterline?

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  • Is a warning sign present stating "NO LIFEGUARD ON DUTY" in 4" letters and "CHILDREN SHOULD NOT USE POOLS WITHOUT ADULT SUPERVISION" in 2" letters present?

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  • Is a phone capable of dialing 911 available?

  • If phone is not readily visible, is signage visible directing to its location. Is it accessible? (i.e., not behind a locked door or fence)

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  • Does phone work properly? Test.

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  • Is a light weight 12' long non-telescopic pole with a body hook within 20 feet of the pool? Must be constructed of electrically non-conducting material.

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  • Is a US Coast Guard approved ring buoy with an outside diameter of 15-24" attached to a 1/4" to 3/4" throwing rope available? Rope must be at least 2/3 the maximum width of the pool in length.

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  • If the surface of pool is greater than 2000 sq.ft are two sets of life saving equipment available?

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  • Does pool yard enclosure meet city/state regulations?

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  • Is a portion of a building used as part of the yard enclosure? If so does it meet regulations?

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  • Does wading pool meet enclosure rules?

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Does the pool meet the following sanitary facility requirements:

  • A soap dispenser with liquid or powdered soap? No glass.

  • Are mirrors shatter resistant?

  • Toilet paper holder and toilet paper present?

  • A covered waste receptacle?

  • Single use hand drying towels or drying device?

  • No glass containers present in pool area?

  • Are trash containers provided?

SPA

  • Does property have a spa?

  • Is spa temperature below 104 degrees?

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  • Is a thermometer available for tenants?

  • Do main drains meet federal/local requirements?

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  • Does emergency shut off switch meet requirements?

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  • Does spa/pool heater have a current certificate of operation?

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Does all signage contain the following:

  • Directions to the nearest phone location?

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  • Do not use spa if the water temperature is above 104 degrees? Letters must be 1" in height.

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  • "WARNING NO LIFEGUARD ON DUTY" in 4" letters?

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  • "CHILDREN SHOULD NOT USE SPA WITHOUT ADULT SUPERVISION" in 2" letters

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  • Maximum load limit?

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Elevators

Elevators

  • Does property have elevators?

  • Have all elevators been inspected by a certified inspector within the past 12 months?

  • Is the inspection report properly posted (if certificate of compliance has not yet been issued) or on file?

  • Have all repairs as required by the licensing and regulation department been completed?

  • Has verification of remedies been issued to the executive director of TDLR or appropriate state agency?

  • Are required certificates posted in a publicly visible location (i.e. in the elevator cab, in the elevator lobby, or in a common area of the building w/small placard in the cab)

  • Have all fees been paid?

  • Have all accidents involving equipment been reported to TDLR or appropriate state agency within 72 hours or as required? Are copies kept on file?

Playgrounds

  • Does property have a playground?

Administration

  • Has maintenance program been developed for each playground?

  • Are records of maintenance inspections and repairs maintained?

  • Is a record of all accidents or injuries that occurred on the playground kept?

Use Area/Zone

  • Does the use area extend a minimum of 6 feet in all directions from the equipment?

  • Is adequate protective cushioning surface material under and around equipment?

  • Is surface material adequate in depth in heavy use areas?

  • Is area free of trip hazards, such as exposed footings on anchoring devices and rocks, roots or other environmental obstacles?

  • Does play area have adequate drainage?

  • Is play area free of debris ad litter?

  • Are trash recepticals present?

  • Trash recepticals are not full or overflowing?

  • Benches are in good repair?

  • Fencing is in good repair and latches are operable?

  • Is area properly lighted?

Equipment

  • All equipment components are present and in good repair?

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  • Are protective caps or plugs in place and in good condition?

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  • Have all protrusions and projections been removed to prevent clothing entanglements?

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  • Have all pinch, crush and shearing points or exposed moving parts been removed or repaired?

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  • Have all sharp points, corners, and edges been removed/repaired?

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  • Have all rust, rotten wood, cracks and splinters been removed or repaired?

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  • Is all equipment anchored securely?

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  • Are moving components in good repair?

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  • Are all fastening devices and connections in good repair?

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  • Has equipment been painted or sealed within the last 2 years?

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Signage and Supervision

  • Is appropriate signage properly posted?

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  • Does signage provide age requirements for children?

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  • Does signage advise parents to remove hood and neck strings to prevent entanglement and strangulation?

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Note any additional information or concerns:

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Make Readys

  • Check 5 made ready units:
    Is unit kept locked?
    Is unit vacant?
    -does make ready meet CWS standards?
    Is lock change noted on make ready checklist or in Facilities?

Non-Life Threatening Concerns

List any non-life threatening concerns.

  • Did this inspection reveal any non-life threatening concerns?

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