DATJ 154 Employee Information

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Collection of Urine and Breath Samples for Analysis

• This information has been prepared to tell you what to expect when you give a urine and breath sample for analysis to test for the presence of drugs and/or alcohol in your body

A. Urine Screening for Drugs

• First and foremost, the urine sample will be collected under conditions that give you full privacy from anyone else. You will be able to observe all stages of the collection process and your sample should always be within your sight.
  
  A qualified person will follow a procedure that has been designed, to preserve the integrity of the urine sample during the collection process. This is known as the ‘Chain of Custody’, and it extends to the shipment of the sample to the laboratory in addition to the analysis. It is used to ensure that the sample you provide can be clearly identified as being from you and no one else, and that it hasn’t been tampered with in any way prior to analysis. Consequently, the result can be relied upon and will stand up to the utmost scrutiny.
  
  Our collector will have prepared the collection site in advance by adding a dye to the water in the toilet bowl and by removing items such as soap and cleaning fluids so they cannot be used to adulterate the sample. He/she will have secured any access to running water by turning it off or taping up the taps. Finally, entry will be denied to unauthorised persons.
  
  You will be asked to provide proof of your identity, normally through a photo ID or by someone known to the collector – possibly your manager, team leader or director.
  
  Our collector will ask you to remove any loose items of clothing and any hat, which could impact on the validity of the test. You will not be asked to remove inner clothing such as a shirt, or to empty your pockets.
  
  Next, you will be asked for information about yourself to enable the collector to fill in the ‘Chain of Custody’ form and you will be asked for your written consent to the test.
  
  Then you will be invited to select a certified drug-free sample collection kit, and to roll up your sleeves and wash your hands with water only. The collector will remove the sealed packaging from the cup and ask you to provide a urine sample, in privacy. You will need to provide at least 20ml of urine sample, which is marked as the first mark on the side of the container.
  
  You will be asked to give the sample to the collector prior to flushing the toilet to ensure that there is no opportunity to dilute the sample. He/she will note the temperature of the sample and check for signs of adulteration. If the sample temperature falls outside the normal body temperature range, you will be asked to provide another sample as soon as you are able. This is extremely unlikely.
  
  The collector will activate the test within the collection cup in order to get a preliminary drug test result for the most commonly abused drugs within 10 minutes. Alcohol is tested separately.
  
  If any of the drug test results show to be positive on the preliminary test, your sample will be sent away to a UKAS/INAB accredited laboratory for analysis to get a confirmed result. To do this, the collector will ask you to complete another small consent form and to initial two tamper evident barcode seals which are part of the laboratory chain of custody pack.
  
  
  
  
  You will be asked for details of any medication you have taken recently and this will be recorded on the form. This includes prescribed medicines, over the counter products and herbal and other ‘alternative’ remedies. In certain, rare circumstances, medication can artificially influence the outcome of the initial analysis, but it will not affect the final test result because further analytical techniques are used to validate initially positive specimens.
  
  Having fully completed the form and having signed it as required, a copy will go to the laboratory with your sample, and if appropriate one will go to your employer (a copy of this can be made available to you if required). All copies are stored securely in accordance with the provisions of current data protection legislation and best practice.
  
  Your sample will be divided into two sample tubes (marked sample A and sample B) and the initialled barcode seals will be placed over the lid of each to ensure that they cannot be opened without it being evident of being tampered with. The barcodes identify the sample at the laboratory and allows it to be matched to the ‘Chain of Custody’ forms. You will be invited to check the same barcode number has been used on each form and sample tube, after the collector has placed the tubes in protective packaging and a transparent security bag. One tube will be tested in the laboratory, the other will be held in frozen storage unopened, in case of dispute.
  
  The collection is now complete. Your sample will be sent to the Laboratory for analysis and if relevant your employer will let you know the result as soon as possible – normally within three days.
  
  If on laboratory analysis (screening) your sample appears to be initially positive, it will not be deemed to be so until a second (confirmation) test has been conducted and a qualified medical review officer has determined that the result was not due to medication.
  

B. Breath Screening for Alcohol

• This information has been prepared to tell you what to expect when you are breath tested to determine the concentration of alcohol in your body.
  
  The test will be carried out in conditions that give you full privacy, in accordance with a procedure that has been designed for your benefit, to preserve the integrity of your breath sample so that the result is accurate and can be relied upon.
  
  The collector conducting the breath testing will be fully trained in the procedure of administering a breath test and will also be certified to an accepted level of competence.
  
  The collector will ask you for information about yourself to fill in Step 1 of the Breath Alcohol Test Consent Form, and will ask for your written consent to the test by asking you to sign the form. Then you will be invited to select a sealed mouthpiece and hand it, unopened, to our collector who will fit it to a breathalyser which will be used to collect and analyse your breath sample. He/she will not actually touch the mouthpiece and neither must you, thus avoiding any possibility of contamination.
  
  You will be asked to take a deep breath and blow forcefully and evenly through the mouthpiece, without touching the monitor. The breathalyser requires you to continue to blow for about five seconds, until you hear a beep which shows that sufficient breath has been analysed. You will be told when to stop blowing. If you have difficulty in providing a suitable sample, our collector will try to find out why. Normally, only extreme medical conditions preclude a sample from being given.
  
  
  You will be shown the digital reading on the monitor. The reading will be a very accurate measure of any concentration of alcohol in your blood, since there is a direct relationship between alcohol in breath and in blood. The result on the instrument will be expressed in ‘per mil’ units (grams per litre). For comparison purposes, the UK drink drive limit is 80 milligrams of alcohol per 100 millilitres of blood, sometimes referred to as 80 mg %, which on the equipment to be used would be equivalent to a reading of ‘0.80 per mil’.
  
  Then the collector will record the result on the consent form and ask you to check that it matches the digital reading.
  
  
  WHAT HAPPENS NEXT WILL DEPEND ON THE TEST RESULT:
  
  
  IF THERE IS A ZERO READING.
  
  The collector will fill in the result section of the consent form and you will be asked to complete the consent form with your signature.
  
  The test will be complete and will have taken about five minutes.
  
  
  
  
  
  
  
  
  IF THE READING IS ABOVE THE COMPANY LIMIT OR IF THERE IS A READING OTHER THAN ZERO (EVEN IF IT IS BELOW THE COMPANY LIMIT).
  
  You will be asked to provide another sample. There will be a 20 minute waiting period between the two tests, during which you should not eat, drink, belch or put your hands in your mouth. In this time, your body will process more alcohol and the results of the breath test collected after the waiting period will reflect the new concentration of alcohol in your blood. The readings will probably be different, either higher or lower than the first test, and will tell us whether your blood alcohol content is increasing or decreasing. The results of the second test are considered to be the definitive test result.
  
  If your second breath test result is below the required limit, that is a negative test. If the result is at or above the required limit, the urine sample collected for your drug test will be divided and sent to the laboratory for analysis in the same manner as described in the drug testing section of this document above.
  
  
  THANK YOU FOR TAKING THE TIME TO READ THIS. We hope that your questions have been answered and any concerns that you had have been allayed so that you are able to give your informed consent to testing.
  
  
  General Data Protection Regulation (GDPR) Information
  
  Thank you for your participation in the drug / alcohol testing processes conducted today.
  New EU GDPR legislation requires us to provide you with the following privacy statement to inform you of how we use your data and your rights in relation to it.
  
  By signing your consent to test, you have agreed to your personal data being stored and processed in accordance with this legislation. If your initial on-site test was negative, only your employer and the collecting officer (who conducted the test) will hold or process any records in relation to the test.
  
  If you were also required to give consent to your sample being sent to the laboratory for further analysis, both UKDrugTesting/Access Diagnostic and our laboratory facility will also be in receipt of the data provided on your consent form.
  
  This may include your name, NI or employee number, date of birth, gender, reason for the test, recent medication, sample temperature and the on-site screening test results.
  
  
  This information will be used to generate your certificate of analysis and will be shared with your employer with any additional interpretation. We only hold the data for as long as is necessary and you have the following rights:
  
  - the right to be informed, which encompasses the obligation on employers to provide transparency as to how personal data will be used;
  - the right of access to your data;
  - the right to rectification of data that is inaccurate or incomplete;
  - the right to be forgotten under certain circumstances (although there is no absolute ‘right to be forgotten’ unless there is no compelling reason for continued processing of a person's data);
  - and the right to data portability which allows employees to obtain and reuse their personal data for their own purposes across different services under certain circumstances.
  
  Our laboratory stores your secondary sample (sample B) on your behalf for 1 year, should you wish to arrange for an independent analysis to be conducted.
  

Record retention

• Our laboratory stores your secondary sample (sample B) on your behalf for 1 year, should you wish to arrange for an independent analysis to be conducted.
  
  If you have any queries about the records your employer holds, please discuss this with the person who conducted your test (the collecting officer / Assessor) or your line manager. They will direct you to your employer's nominated Data Protection Officer.

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