DATJ184a 5S Audit Sheet - duplicate

• Site conducted

  Select

• Business unit

  Select
• Location:
  Address

• 5S Area:

• Date:

  Date

• Auditor:

1. SORT OUT

• 1.1 Consumables working material (tape, paper, cartons, pallets, labels)

  Select 1. Unnecessary of broken material is present 2. Unnecessary material is separately located but not removed. 3. Consumable material is not in the right quantity. 4. Only the required and functional material is present in the right quantity. 5. Type and quantity of material is regularly checked (schedule) and the optimum quantity is determined.

  • 1. Unnecessary of broken material is present
  • 2. Unnecessary material is separately located but not removed.
  • 3. Consumable material is not in the right quantity.
  • 4. Only the required and functional material is present in the right quantity.
  • 5. Type and quantity of material is regularly checked (schedule) and the optimum quantity is determined.

• Focus:
  ◆ Type of Material
  ◆ Quantity

• 1.2 Documents/Paperwork (Customer specific documents, forms, labels, stickers.)

  Select 1. Unnecessary or outdated or corrupt paperwork is present. 2. Unnecessary or outdated paperwork is separately located but not removed. 3. Paperwork is not in the right quantity. 4. Only the required and up to date paperwork is present in the right quantity. 5. Paperwork is regularly checked to ensure the actuality. The optimum quantity is determined.

  • 1. Unnecessary or outdated or corrupt paperwork is present.
  • 2. Unnecessary or outdated paperwork is separately located but not removed.
  • 3. Paperwork is not in the right quantity.
  • 4. Only the required and up to date paperwork is present in the right quantity.
  • 5. Paperwork is regularly checked to ensure the actuality. The optimum quantity is determined.

• Focus:
  ◆ Actuality
  ◆ Availability

• 1.3 Equipments (trucks, forklifts, scanners, printers, PC, IT) (not storage equipment)

  Select 1. Unnecessary or broken equipment is present. 2. Unnecessary or broken equipment is identified (marked) but still present. 3. Unnecessary equipments is separately located but not removed. 4. Only the required and functional equipment is present in the right quantity. 5. Type, quantity and functionality of equipment is regularly checked (schedule) and the optimum quantity is determined.

  • 1. Unnecessary or broken equipment is present.
  • 2. Unnecessary or broken equipment is identified (marked) but still present.
  • 3. Unnecessary equipments is separately located but not removed.
  • 4. Only the required and functional equipment is present in the right quantity.
  • 5. Type, quantity and functionality of equipment is regularly checked (schedule) and the optimum quantity is determined.

• Focus:
  ◆ Quantity
  ◆ Functionality

• 1.4 Furniture (desk, chair, cabinets)

  Select 1. Unnecessary or broken furniture is present. 2. Insufficient / broken or unnecessary furniture is identified (marked) but still present. 3. Insufficient / unnecessary furniture is separately located but not removed. 4. Only the required and functional furniture is present in the right quantity. Cabinets are closed. 5. Type, quantity and functionality of furniture is regularly checked (schedule) and the optimum quantity is determined.

  • 1. Unnecessary or broken furniture is present.
  • 2. Insufficient / broken or unnecessary furniture is identified (marked) but still present.
  • 3. Insufficient / unnecessary furniture is separately located but not removed.
  • 4. Only the required and functional furniture is present in the right quantity. Cabinets are closed.
  • 5. Type, quantity and functionality of furniture is regularly checked (schedule) and the optimum quantity is determined.

• Focus:
  ◆ Quantity
  ◆ Functionality

• 1.5 Personal and other items (Bags, jackets, beverages, foods, not identified, etc.)

  Select 1. Personal / other items are located at working place and have negative impact on safety and work process. 2. Several personal / other items can be found at working place. No negative impact on safety. 3. Personal / other items are reduced to a minimum and are located in a suitable place. No negative impact on safety and work process. 4. There are no personal / other items at the workplace or there is a dedicated storage place (e.g. locker/cabinet) 5. There is a group awareness and self discipline for everyone.

  • 1. Personal / other items are located at working place and have negative impact on safety and work process.
  • 2. Several personal / other items can be found at working place. No negative impact on safety.
  • 3. Personal / other items are reduced to a minimum and are located in a suitable place. No negative impact on safety and work process.
  • 4. There are no personal / other items at the workplace or there is a dedicated storage place (e.g. locker/cabinet)
  • 5. There is a group awareness and self discipline for everyone.

• Focus:
  ◆ Visibility

2. SET IN ORDER

• 2.1 Consumable working material (tape, paper, carton, pallets, labels..)

  Select 1. There is no consumable working material available at packing stations or place where needed. 2. Consumable working material is stored without any system/signs and is not arranged. 3. Consumable working material is separated each in the correct amount. 4. Consumable working material is sorted according to the needed frequency. Materials with high frequency are closer to the needed location. 5. In addition to previous: consumable working materials are checked constantly for possible improvements.

  • 1. There is no consumable working material available at packing stations or place where needed.
  • 2. Consumable working material is stored without any system/signs and is not arranged.
  • 3. Consumable working material is separated each in the correct amount.
  • 4. Consumable working material is sorted according to the needed frequency. Materials with high frequency are closer to the needed location.
  • 5. In addition to previous: consumable working materials are checked constantly for possible improvements.

• Focus:
  ◆ Availability
  ◆ Arrangement

• 2.2 Access ways (emergency ways, driveways, walkways)

  Select 1. Emergency access ways are not marked or they are blocked. 2. Emergency Access Ways are marked, signposted and they are completely free. 3. In addition to previous: Main walk - and driveways are marked. 4. In addition to previous: Main walk and drive ways are marked and signposted clearly and are completely free. 5. In addition to previous: The blocking of walkways and emergency accesses is technically prevented at dangerous locations.

  • 1. Emergency access ways are not marked or they are blocked.
  • 2. Emergency Access Ways are marked, signposted and they are completely free.
  • 3. In addition to previous: Main walk - and driveways are marked.
  • 4. In addition to previous: Main walk and drive ways are marked and signposted clearly and are completely free.
  • 5. In addition to previous: The blocking of walkways and emergency accesses is technically prevented at dangerous locations.

• Focus:
  ◆ Visibility

• 2.3 Work stations (parking stations, terminals, office, desks..)

  Select 1. Workstation are inadequate or not present and arrangement creates extensive motion waste. 2. Workstations are not set ergonomically. Workers handicap each other due to arrangements. 3. Workstations are set ergonomically. Items are positioned where they are needed. 4. Workstations are set up ergonomically and there are supporting tools (e.g. conveyor belts, lifting tools, etc) 5. In addition to previous: Workstations are checked regularly for possible improvements.

  • 1. Workstation are inadequate or not present and arrangement creates extensive motion waste.
  • 2. Workstations are not set ergonomically. Workers handicap each other due to arrangements.
  • 3. Workstations are set ergonomically. Items are positioned where they are needed.
  • 4. Workstations are set up ergonomically and there are supporting tools (e.g. conveyor belts, lifting tools, etc)
  • 5. In addition to previous: Workstations are checked regularly for possible improvements.

• Focus:
  ◆ Arrangement of tools
  ◆ Ergonomy
  ◆ Motion waste

• 2.4 Functional Areas (good receipt areas, consolidation areas, quarantine area..)

  Select 1. Functional areas are not marked or the marking is incorrect or damaged. 2. Some functional areas are marked and/or signposted. 3. All functional areas are clearly marked and signposted. The marking is in good condition. 4. All functional and consolidation areas, transportation specific areas etc. can be identified without assistance. 5. In addition to previous: There is a process/ responsible in place that ensures that the markings are in place and in good condition.

  • 1. Functional areas are not marked or the marking is incorrect or damaged.
  • 2. Some functional areas are marked and/or signposted.
  • 3. All functional areas are clearly marked and signposted. The marking is in good condition.
  • 4. All functional and consolidation areas, transportation specific areas etc. can be identified without assistance.
  • 5. In addition to previous: There is a process/ responsible in place that ensures that the markings are in place and in good condition.

• Focus:
  ◆ Marking
  ◆ Clearness

• 2.5 Storage (racking, shelving, block, inventory..)

  Select 1. There is no labelling at all or the labelling is incorrect or damaged. Racking/block content is not properly arranged. 2. The labelling of some storage location is incorrect or damaged. Racking/block content is not properly arranged. 3. All racking and shelving storage locations are marked correctly. Blocked and/or consolidation locations are not marked completely. Racking/block content is properly arranged. 4. All storage locations are marked correctly including block and consolidation locations. The readability is excellent and labels are in good condition. Racking/Block content is properly arranged. 5. In addition to previous: There's a process/ responsible in place ensuring that all locations marking are correct. Racking/ block content is properly arranged.

  • 1. There is no labelling at all or the labelling is incorrect or damaged. Racking/block content is not properly arranged.
  • 2. The labelling of some storage location is incorrect or damaged. Racking/block content is not properly arranged.
  • 3. All racking and shelving storage locations are marked correctly. Blocked and/or consolidation locations are not marked completely. Racking/block content is properly arranged.
  • 4. All storage locations are marked correctly including block and consolidation locations. The readability is excellent and labels are in good condition. Racking/Block content is properly arranged.
  • 5. In addition to previous: There's a process/ responsible in place ensuring that all locations marking are correct. Racking/ block content is properly arranged.

• Focus:
  ◆ Marking
  ◆ Readability
  ◆ Arrangement

3. SHINE

• 3.1 Customer Products

  Select 1. Stored customer products are very dusty / very dusty compared to its general environment. 2. Some customer products are not clean taking customer requirements into account. 3. All customer products are clean taking customer written requirement into account. 4. All customer products are cleaned on a regular basis and/or it is prevented that inventory gets dirty (closed cartons / closed shelving). 5. Workshops are conducted to improve the level of cleanliness of stored customer products using the concept of prevention.

  • 1. Stored customer products are very dusty / very dusty compared to its general environment.
  • 2. Some customer products are not clean taking customer requirements into account.
  • 3. All customer products are clean taking customer written requirement into account.
  • 4. All customer products are cleaned on a regular basis and/or it is prevented that inventory gets dirty (closed cartons / closed shelving).
  • 5. Workshops are conducted to improve the level of cleanliness of stored customer products using the concept of prevention.

• Focus:
  ◆ Cleanness
  ◆ Condition

• 3.2 Equipment (trucks, forklifts, scanner, printers, PC, IT) (not storage equipment)

  Select 1. Equipment is covered with dirt or dust. 2. Only some equipment is clean. 3. All equipment is clean. 4. In addition to previous: Equipment is cleaned and wiped on a regular basis. 5. In addition to previous: There is a documented cleaning and maintenance plan with responsibilities.

  • 1. Equipment is covered with dirt or dust.
  • 2. Only some equipment is clean.
  • 3. All equipment is clean.
  • 4. In addition to previous: Equipment is cleaned and wiped on a regular basis.
  • 5. In addition to previous: There is a documented cleaning and maintenance plan with responsibilities.

• Focus:
  ◆ Cleanness
  ◆ Condition

• 3.3 Workstations (parking station, terminals, office desks..)

  Select 1.Workstations are covered with dust or dirt. 2. Only some workstations are clean. 3. All workstations are clean. 4. In addition to previous: Workstations are cleaned and maintained on a regular basis. 5. In addition to previous: There is a documented cleaning and maintenance plan with responsibilities.

  • 1.Workstations are covered with dust or dirt.
  • 2. Only some workstations are clean.
  • 3. All workstations are clean.
  • 4. In addition to previous: Workstations are cleaned and maintained on a regular basis.
  • 5. In addition to previous: There is a documented cleaning and maintenance plan with responsibilities.

• Focus:
  ◆ Cleanness
  ◆ Condition

• 3.4 Warehouse environment (floor, walls, door, windows, WC, Social room, lighting, outside ramps etc.)

  Select 1. Warehouse environment is dirty, smells badly, full of waste or even damaged. 2. Warehouse environment is generally clean but some areas / structures are dirty or are in need of repair. 3. Warehouse environment is all clean and is in relatively good state of repair. The floor is cleaned and free of dust, trash and dirt. 4. In addition to previous: Warehouse environment is cleaned and maintained on a regular basis. 5. In addition to previous: There is a documented cleaning and maintenance plan with responsibilities.

  • 1. Warehouse environment is dirty, smells badly, full of waste or even damaged.
  • 2. Warehouse environment is generally clean but some areas / structures are dirty or are in need of repair.
  • 3. Warehouse environment is all clean and is in relatively good state of repair. The floor is cleaned and free of dust, trash and dirt.
  • 4. In addition to previous: Warehouse environment is cleaned and maintained on a regular basis.
  • 5. In addition to previous: There is a documented cleaning and maintenance plan with responsibilities.

• Focus:
  ◆ Cleanness
  ◆ Condition

• 3.5 Waste / Cleaning equipment / Recycling

  Select 1. There is no cleaning equipment or insufficient waste bins or insufficient cleaning equipment. 2. The quantity of cleaning equipment is not sufficient. Waste bins and cleaning equipment are not used as planned. 3. The quantity of cleaning equipment is sufficient. Waste bins and cleaning equipments are used and used as planned. 4. In addition to previous: Waste bins and cleaning equipment are clearly marked and have designated locations. 5. In addition to previous: The condition of the waste bins and cleaning equipment is regularly checked.

  • 1. There is no cleaning equipment or insufficient waste bins or insufficient cleaning equipment.
  • 2. The quantity of cleaning equipment is not sufficient. Waste bins and cleaning equipment are not used as planned.
  • 3. The quantity of cleaning equipment is sufficient. Waste bins and cleaning equipments are used and used as planned.
  • 4. In addition to previous: Waste bins and cleaning equipment are clearly marked and have designated locations.
  • 5. In addition to previous: The condition of the waste bins and cleaning equipment is regularly checked.

• Focus:
  ◆ Availability
  ◆ Correct usage

4. STANDARDISE

• 4.1 Working instructions / SOP

  Select 1. Working instructions are not available at all. 2. Working instructions are available only on requests and/or not understandable for everyone. 3. Working instructions are available but not up to date. 4. Working instructions are visible/available at near the workplace and are easy to understand and up to date. 5. In addition to previous: Working instructions are enriched with graphical illustrations / pictures.

  • 1. Working instructions are not available at all.
  • 2. Working instructions are available only on requests and/or not understandable for everyone.
  • 3. Working instructions are available but not up to date.
  • 4. Working instructions are visible/available at near the workplace and are easy to understand and up to date.
  • 5. In addition to previous: Working instructions are enriched with graphical illustrations / pictures.

• Focus:
  ◆ Actuality
  ◆ Availability
  ◆ Understandability

• 4.2 Standardisation of first 3S (to-be pictures, checklists, markings, shadow boards..)

  Select 1. There is no standard workplace/to-be condition labelling. 2. Standards are followed but there's no visualisation (e.g. labels, markings, checklists, shadow boards). 3. Standards are followed but visualisation (e.g. labels, markings, checklists, shadow boards..0 and up to date. 4. Standards are followed and these standards are visualised (e.g. labels, markings, checklists, shadow boards..and up to date) 5. In addition to previous: Visualisation using to-be pictures is available.

  • 1. There is no standard workplace/to-be condition labelling.
  • 2. Standards are followed but there's no visualisation (e.g. labels, markings, checklists, shadow boards).
  • 3. Standards are followed but visualisation (e.g. labels, markings, checklists, shadow boards..0 and up to date.
  • 4. Standards are followed and these standards are visualised (e.g. labels, markings, checklists, shadow boards..and up to date)
  • 5. In addition to previous: Visualisation using to-be pictures is available.

• Focus:
  ◆ Availability
  ◆ Visualising

• 4.3 5 Minute 5S

  Select 1. workstations or functional areas are disorganised during ops stops / slow down / official breaks. 2. Employees are informed about 5 Minute 5S. 3. 5 Minute 5S is carried out only by some employees and/in regular intervals. 4. 5 minute 5S is carried out by all employees. 5. 5 Minute 5S is carried out by all employees and there's checklist/instructions.

  • 1. workstations or functional areas are disorganised during ops stops / slow down / official breaks.
  • 2. Employees are informed about 5 Minute 5S.
  • 3. 5 Minute 5S is carried out only by some employees and/in regular intervals.
  • 4. 5 minute 5S is carried out by all employees.
  • 5. 5 Minute 5S is carried out by all employees and there's checklist/instructions.

• Focus:
  ◆ Implementation
  ◆ Frequency

5. SUSTAIN

• 5.1 5S Awareness

  Select 1. Employees don't know about 5S. 2. Employees can name some of the 5S. 3. Employees can name all the 5S. 4. Employees can name all of the 5S. They understand their duties of 5S. 5. Employees can name all of the 5S. They understand their duties and benefits out of 5S.

  • 1. Employees don't know about 5S.
  • 2. Employees can name some of the 5S.
  • 3. Employees can name all the 5S.
  • 4. Employees can name all of the 5S. They understand their duties of 5S.
  • 5. Employees can name all of the 5S. They understand their duties and benefits out of 5S.

• Focus:
  ◆ Understanding of 5S.

• 5.2 5S Information (e.g. FLEX Board, FLEX-Online-Tool, poster, pocket cards..)

  Select 1. There is no FLEX-Board available. 2. FLEX-Board is put up but with incomplete/not up to date documentation. 3. FLEX-Board documentation is complete and up to date. 4. FLEX-Board documentation is complete and up to date and audits results are posted in the FLEX online system. 5. In addition to the FLEX-Board: Additional 5S information is provided (e.g. 5S posters, pocket cards,..)

  • 1. There is no FLEX-Board available.
  • 2. FLEX-Board is put up but with incomplete/not up to date documentation.
  • 3. FLEX-Board documentation is complete and up to date.
  • 4. FLEX-Board documentation is complete and up to date and audits results are posted in the FLEX online system.
  • 5. In addition to the FLEX-Board: Additional 5S information is provided (e.g. 5S posters, pocket cards,..)

• Focus:
  ◆ Availability
  ◆ Actuality

• 5.3 5S Audit (Audits results, follow up..)

  Select 1. 5S audits are carried out irregularly. 2. 5S audits are carried out regularly/ at least once a month. 3. 5S audits are carried out regularly and improvement actions are documented but not followed up completely. 4. 5S audits are carried out regularly and improvement actions are documented (To-Do-List) and followed up completely. 5. In addition to previous: the workforce is actively engaged in driving continuous improvement in 5S scores.

  • 1. 5S audits are carried out irregularly.
  • 2. 5S audits are carried out regularly/ at least once a month.
  • 3. 5S audits are carried out regularly and improvement actions are documented but not followed up completely.
  • 4. 5S audits are carried out regularly and improvement actions are documented (To-Do-List) and followed up completely.
  • 5. In addition to previous: the workforce is actively engaged in driving continuous improvement in 5S scores.

• Focus:
  ◆ Frequency
  ◆ Documentation (To-Do-List)
  ◆ Follow up