Inspection

Safety Condition Elements Participants

Vessel

Vessel Manager

Master

Staff Captain

Hotel Director

Safety/Hotel Engineer

Chief Engineer

Staff Chief Engineer

Name of Inspector/Master

Name and Signature of the inspector/Master responsible for the inspection
Fire Barriers

Structural fire protection -fire screen doors

Do fire screen doors Close correctly are they Clearly marked.

Check for repetitive malfunctions of same nature.

Are doors Corrosion or damage

Is Maintenance and testing performed according to PMS and/or regulatory requirements.
Record of testing. Check for history of malfunction associated to the same door if applicable.
Door(s) of critical boundary found in need of substantial repairs.

Remote closing of fire screen doors

Check indicators and time before all are closed

Penetrations / Fire Insulations

Condition of insulation and penetrations/missing insulation of critical boundaries

A-60 bulkheads integrity(critical boundaries)

Bulkheads surrounding engine spaces including switchboard room and casing, galleys, main and crew laundry, incinerator room and main vertical zone division and Muster stations have A-60 insulation.

Verify the SMS Common Procedure P037 Preservation of insulation and penetration integrity is implemented and followed

Holdback Hooks / Door Wedges

Check for use of holdback hooks on fire screen doors. USCG - top ten items

Fire Dampers

Do all fire dampers Close correctly / Clearly marked

Do dampers exhibit Corrosion or damage

Malfunction of dampers fitted in critical boundaries. Indicator lights in each local control station (Working properly).

Record of systematic testing and maintenance.

Photographs of Observed Conditions
Fixed Extinguishing Systems

CO2 System / Halon System

Condition of Bottles, hoses, valves, lines and diffusers(Vibration can make bottles rotate and tighten/tear hoses) Check for leakage & corrosion

Posted instructions matches actual operation

Keeping of associated records of maintenance and testing, identify malfunctions (If any) that may jeopardize its efficient deployment and use as suppression system

Deviation from internal procedures or corporate standards Maintenance and testing not performed

Review associated manuals / confirm that they reflect system fitted on board

Hi Fog System

Condition of valves, diffusers, lines & nozzles Main and isolating valves-operation, leakage & corrosion
Pumps & emergency pump-operation, Check for condition, corrosion & leakage

Keeping of associated records of maintenance and testing, identify malfunctions (If any) that may jeopardize its efficient deployment and use as suppression system.

Deviation from internal procedures or corporate standards (i.e. HIFOG set in manual instead of automatic).

Maintenance and testing not performed according to PMS or regulatory requirements.
Sprinkler/Hi-fog stations found in good condition (spare heads)

Review associated manuals / confirm that they reflect system fitted on board

Dry / Wet Sprinkler System

Condition of valves, lines & nozzles. Main and isolating valves-operation, leakage & corrosion
Pumps & emergency pump-operation, condition & leakage.

Dry sprinkler: Location of valve makes operation easy?
Keeping of associated records of maintenance and testing, identify malfunctions (If any) that may jeopardize its efficient deployment and use as suppression system.

Deviation from internal procedures or corporate standards

Maintenance and testing not performed according to PMS or regulatory requirements. Sprinkler stations found in good condition (spare heads)

Review associated manuals / confirm that they reflect system fitted on board

Local Application System

Condition of valves, lines & nozzles Main and isolating valves-operation, leakage & corrosion

Pumps & emergency pump-operation, condition & leakage

Keeping of associated records of maintenance and testing, identify malfunctions (If any) that may jeopardize its efficient deployment and use as suppression system.

Deviation from internal procedures or corporate standards

Maintenance and testing not performed according to PMS or regulatory requirements.

Posted instructions and Weak link

Review associated manuals / confirm that they reflect system fitted on board

Fire Pumps Lines and Section Valves

Condition of valves, lines & nozzles! Main and isolating valves-operation, leakage & corrosion

Pumps & emergency pump-operation, condition & leakage

Keeping of associated records of maintenance and testing, identify malfunctions (If any) that may jeopardize its efficient deployment and use as suppression system.

Deviation from internal procedures or corporate standards

Maintenance and testing not performed according to PMS or regulatory requirements.

Are instructions Posted

Review associated manuals / confirm that they reflect system fitted on board

Hose stations hydrants and nozzles

Condition of cabinet, hydrants, valves, lines, hoses & nozzles? Check for leakage & corrosion Markings and instructions
Spanners (correct type) Nozzle not stuck, but operates (spray & concentrated flow) Hydrants not stuck

Are Hoses connected

Keeping of associated records of maintenance and testing, identify malfunctions (If any) that may jeopardize its efficient deployment and use as suppression system.

Deviation from internal procedures or corporate standards

Maintenance and testing not performed according to PMS or regulatory requirements.
Posted instructions

Review associated manuals / confirm that they reflect system fitted on board

Photographs of Observed Conditions
Portable Extinguishing Systems

Handheld Extinguishers

Appropriate for type of materials in available location

Inspected monthly & annually, keeping of associated records of maintenance and testing

General condition of fire extinguishers, identify malfunctions (If any) that may jeopardize its efficient deployment and use
Check that appropriate number of spares are available

Wheeled Extinguisher

Appropriate for type of materials available

Inspected monthly & annually, keeping of associated records of maintenance and testing

General condition of fire extinguishers, identify malfunctions (If any) that may jeopardize its efficient deployment and use

Photographs of Observed Conditions
Fire Detection Systems

Detectors and Manual call points

Function test detector heads, manual call points and alarms, Search for malfunction of fire detectors

Maintenance and testing performed according to PMS or Regulatory requirements and keeping of associated records of maintenance and testing. Review records of systematic testing.

Check for history of malfunction associated to the same detector if applicable.

Main Detection Panels and Faults

Check Function test control panel

Records of systematic testing

Maintenance and testing performed according to PMS or Regulatory requirements and keeping of associated records of maintenance and testing.

Observe how faults are dealt with. Are company procedures followed?

Photographs of Observed Conditions
Lifeboats

Equipment and Operation

Condition of boats and their equipment including bilge inspection
Pay particular attention to condition and operation of release system, if release wire is positioned inside the bilges, check for corrosion on release cable.

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Instructions posted and in good condition

Deviation from internal procedures or corporate standards

Documentation for service & testing of hooks & release gear

Check for repetitive malfunctions of same nature.

Launching Arrangements

Condition and Operation of launching davits, condition of: Winches, brakes, wires, limit switches, bowsing tackles, tracing pendants, rollers, structural foundations, drip trays, Nitrogen bottles, hydraulic system, oil levels, piping, accumulators, manometers, gauges, valves, Check for corrosion in low areas exposed to weather

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Wire certificates, service documentation by authorized service provider.

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Photographs of Observed Conditions
Liferafts

Equipment and Operations

Condition of rafts

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Documentation for service & testing of rafts

Instructions posted and in good condition

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Launching Arrangements

Condition and Operation of launching davits, winches, brakes, wires, limit switches, structural foundations, Weak Links, Hydrostatic release units, lashing and shackles

Check for corrosion in low areas exposed to weather

Check condition of equipment to launch multiple liferafts at the same station (tackles, winch, rollers, lashing)

Documentation for service & testing of hooks, hydrostatic release.

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Wire certificates, service documentation by authorized service provider.

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Photographs of Observed Conditions
Rescue Boats

Launching Arrangements

Condition and Operation of launching davits, winches, brakes, wires, limit switches, structural foundations, Weak Links, Hydrostatic release units, lashing and shackles

Check for corrosion in low areas exposed to weather

Check condition of equipment to launch multiple liferafts at the same station (tackles, winch, rollers, lashing)

Documentation for service & testing of hooks, hydrostatic release.

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Wire certificates, service documentation by authorized service provider.

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Photographs of Observed Conditions
Muster Stations

Equipment and Operations

Crew assigned certified and good knowledge

Updated boards and manifests

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Instructions posted and in good condition

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Routes and Signage

Condition of signs and no obstructed access routes or muster stations.

Secondary muster station locations

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Photographs of Observed Conditions
Other Lifesaving Appliances

Lifejackets

Lifejackets types, quantity, condition, lights, whistle, reflective tape, cleanliness
Extension straps, Expiration date of light

Storing containers / stores

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Lifebuoys & lights

Condition and markings

Expiry date of light/smoke signals

Not obstructed launching

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Survival Suits

Condition and markings

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Pyrotechnics & line throwing devices

Number, condition and expiry date

Appropriately attached to Lifebuoys & lights

Launching not obstructed (bridge wings)

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Posted Emergency Instructions

Inside cabins – Condition updated

In crew area – Condition and updated (Fire Control Plans)

In Guest Areas – Condition and visible

Photographs of Observed Conditions
Materials Storage

Store rooms/Stacking & Storage

Areas clean & in good order

Adequate securing arrangements as per applicable procedure, Documentation in place as per requirement

Shelves & racks not overloaded / Stored below line

Chemicals & Paints

Paints only stored in paint locker with fixed fire extinguishing system

Chemicals stored in secure area / PPE available

Warning signs and handling instructions available

Hazardous chemicals adequately separated to avoid incompatibility reactions

Compressed gases

Stored upright and secured. Turned off when not in use.

Segregated by contents and clearly marked

Caps in place and hand tight

Stored away from heat sources, inspected for dents, corrosion, test records

Waste receptacles

Non combustible! Appropriate type for specific use

In compliance with SOLAS

Garbage sorted properly

Photographs of Observed Conditions
Escape Ways

Low Location lighting

Condition and location

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Corridors and Alleyways

Clean and tidy, and Clear of material

Clearly marked

Clear and unobstructed

Stairs and staircases

No storing of materials

Clearly marked

Clear and unobstructed

Good lighting

Emergency Exits

Clearly marked

Clear and unobstructed

Doors function and condition

Inspections, maintenance and testing done as per PMS and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Photographs of Observed Conditions
Emergency Power Supply

Emergency Diesel Generator

Local Fuel tank full, gauge working

Cleanliness and condition

Crew knowledge and competence

Tools available / spare parts available - in room or adjecent space

Sufficient fuel, Function start (under simulated load or idling)

General condition of the Em. Gen. Room (cleanliness, no rugs)

Test of Emergency Air Compressor

Inspections, maintenance and testing done as per OEM and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

ADG/Additional Diesel Generator

Local Fuel tank filled, gauge working

Cleanliness and condition

Crew knowledge and competence

Verify plans and capability to connect and replace Emergency Diesel Generator.

Condition of cables and connection points

Inspections, maintenance and testing done as per OEM and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Emergency Batteries

Condition and charging level

Inspections, maintenance and testing done as per OEM and regulatory requirements, up keeping of records, history of malfunction associated with the same appliance* (If applicable)

Deviation from internal procedures or corporate standards

Check for repetitive malfunctions of same nature.

Photographs of Observed Conditions
Other Machinery and Equipment

Hydraulic System

General condition and maintenance / Leakage

Electrical Systems / hazards

General condition and maintenance

Machine tools & guarding

General condition and maintenance

Not authorized alteration / Missing guards

Mobile Equipment

General condition and maintenance

Not un-authorized alterations

Securing while at sea

Lifting / Hoisting Equipment

General condition and maintenance

SWL clearly marked

Certified / Five yearly full inspection & load test

Annual inspection

Condition of wires and ropes

Valves & Mechanical Controls

General condition and maintenance

Mooring / Anchor arrangements

Condition of ropes & wires, Winches & capstans

Anchoring devices

Ventilation System

Ducting, filters and screen in good condition* (In general)

Filters and screen of ventilation machine are clean

Laundry ducts – Laundry ceiling space above panels - Dryers machines - Mangler machines are clean and lint free

Guest and crew launderette ducts and dryers are clean and lint free, report any excess of lint.

Linen room ventilation ducts and filters* are clean and lint free

Grease accumulation in ducts and dampers of galleys and cooking areas, conditions of Halton hood nozzles of galleys and cooking areas, accumulation of dust* in the air conditioning ducts & diffusers.

Photographs of Observed Conditions
General Appearance and Condition - Cleanliness

Bilges

General condition and maintenance

Clean and tidy, Well lighted.

Large pools of oil on tank top, engine foundations, foundations of purifier modules, boiler burner front, viscosity modules

Pipe Insulation

General condition and maintenance

Oil soaked pipe insulation especially around fuel/lub oil strainers, purifiers, viscosity modules, boiler burner fronts, diesel generators

Photographs of Observed Conditions
Machinery Space and Boilers

Machinery & Boilers

General condition and maintenance

Safety system and shut downs

Moving parts adequately guarded

Spaces fitted with proper fire-fighting equipment

Spray Guards

General condition and maintenance

Moving parts adequately guarded

Leakage / Lack of spray guards/splash tapes on flanges

Engines Hot Spots: Engine manifolds, turbo charger and exhaust piping, boiler burner front and exhaust piping, steam pipes.

General condition and maintenance

History of hot spot associated to same area addressed

Check records of monthly thermography readings

Check function of reading device

Review adequate actions to mitigate any hot spot in excess of 220 degrees C (Work orders + action plan in place, documented)

Photographs of Observed Conditions
Bridge Equipment

Navigation & Radio Equipment

General condition and maintenance

Bridge Procedures

Company procedure followed.

Takeover of watch (e.g. check list not done aloud with closed loop), briefing and de-briefing executed as per procedure

Use of English language for all work related communications.
Master standing orders.

Nautical charts, Publications & Voyage Plan

Chart edition and corrections

Electronic charts use

Publications corrected and up to date editions.

Verify that all defined publications are onboard

Voyage plans not prepared as per procedure, check amended plans and not performing according to functions of bridge team (including co-navigator, etc.)

Recording Equipment (VDR etc.)

Voyage Data Recorder

Course recorder

Echo sounder

Pitch/Engine recorder

NACOS recording

General condition, maintenance & testing done

GMDSS & Radio Equipment

General condition, maintenance & testing done Check logbook

Steering Arrangements

Leakage & condition in steering gear room & bridge

Emergency operating instructions

Failure alarms

Proof of Officer’s knowledge of Emergency Steering Procedure

Emergency Transponders

EPIRB & SARTS and Radar Transponders

Function test

Expiry date of battery

Radars, Compasses and Navigational Aids

General condition, maintenance & testing done

Compass calibration (gyro and magnetic)

Navigational Lights, shapes and sound signals As required by regulations

Photographs of Observed Conditions
Certificates and Plans

Vessel Statutory Certificates & Exemptions

All required certificates up to date

All exemptions up to date

Officer & Crew Certificates

Officers & Crew certificates valid

Flag state endorsements valid

Muster list & Emergency Instructions

Adequately posted, Updated

Plans & Drawings

Adequately posted

Updated with formal approval of changes

SOLAS Training Manual

General condition and up keeping

Availability to the crew

Photographs of Observed Conditions
Watertight Integrity and Stability

Freeboard and Draft marks

All visible and clearly marked

Clearly visible Plimsoll mark and as per load line certificate, Plimsoll mark not submerged in any port

Watertight Doors / Semi / Splash Doors

General condition and up keeping

Close correctly, with appropriate signals

Remote indications working

All 4 ways of closing working: Closing by electrical switch/handle by door
Manual pumping by door, Remote closing from the bridge working

Manual pump stations for each zone inspected and tested
Tightness, packing, dogs, clamps

Properly painted

History of malfunction associated with the same door(s) (If applicable)

Watertight Doors Management At Sea, Kept closed as per procedure
Operated according to Company and regulatory procedures

Watertight Bulkheads, Progressive flooding

Cross flooding arrangement, Down flooding arrangement

Integrity of watertight bulkheads (penetrations & corrosion)

Engine room sounding pipes from bottom tanks are all closed properly to prevent progressive flooding if grounding

Stability

Stability records including NAPA stability computer

Tank soundings readily available

Deviations from regulatory requirements

Photographs of Observed Conditions
Pollution Prevention and Response

Oily Water Separator

General condition and cleanliness

Maintenance in accordance with company policies

Testing in accordance with company policy

Integrity and functioning

Signs of any tampering

White Box

General condition and cleanliness

Maintenance in accordance with company policies

Testing in accordance with company policy

Integrity and functioning

Signs of any tampering

DACO Equipment

Quantity according to equipment list

Condition of equipment

Storage location protecting equipment

SOPEP Plan

Easily Available

Up to date contact information

Formal approval

Photographs of Observed Conditions
Hazard Controls

Work Permit System

Filled out correctly

Adequately used

Deviation from internal procedures

Warning / Hazard Control System

Proper notices in dangerous places

Signs & tags according to regulation or Company instruction

Work & Rest Hours Compliance

Filled out correctly

Adequately used

Deviation from internal procedures

Check all duty deck & engine officers

Photographs of Observed Conditions
Crew Proficiency - Lifeboat Operations

Lifeboat Proficiency

Lifeboat Commander – verify SCC certification, 2nd in command – Verify SCC Certification, Motorman

Verify launching knowledge from operators

Check competence related to how to board the craft, keeping families together, How to launch the craft, What to do after craft is free of the vessel, familiarity with equipment onboard, seasickness tablets, general crowd and crisis management questions.

Photographs of Observed Conditions
Crew Proficiency - Liferaft Operations

Liferaft Proficiency

Life raft Commander – verify SCC certification, 2nd in command – Verify SCC Certification

Liferaft launching operators knowledge

Check competence related to how to board the craft, keeping families together, How to launch the craft, What to do after craft is free of the vessel, familiarity with equipment onboard, seasickness tablets, general crowd and crisis management questions.

Photographs of Observed Conditions
Crew Proficiency - Muster Stations

Muster station proficiency

Muster station Leaders– verify SCC certification

Muster station staff evacuation knowledge

Check familiarity with Muster station equipment, What to do if children are found alone, how to account for people, locations of lists for Persons On Board, Reporting lines to management, How to deal with persons that get panic, How to deal with disabled persons.

Check competence related to how to board the lifesaving craft, keeping families together, How to launch the crafts, What to do after crafts are free of the vessel, familiarity with equipment onboard, seasickness tablets, general crowd and crisis management questions.

Photographs of Observed Conditions
Crew Proficiency - Fire Fighting Systems and Emergency Generator

Fire Fighting Proficiency

Check familiarity with operations, limitations and restrictions of the equipment. Crew has good overview over testing & maintenance requirements and schedules.

Knowledge of location of section valves, secondary options to activate if problems are encountered with equipment during operation (switch from fresh water to sea water, change of supply pumps etc.)

Good awareness of critical dampers that may shut down operation of emergency diesel generator, and other operationally critical items.

Strong awareness of operation of Fixed firefighting systems, including CO2 system.

Photographs of Observed Conditions
Crew Proficiency - Emergency Guides and Emergency Response

Emergency Proficiency

Stairway guides directing guests & crew to muster stations Zone Leaders Searchers of cabins

Check familiarity with location of Muster stations,

What to do if children are found alone, how to account for people, locations of lists for Persons On Board, Reporting lines to management,

How to deal with persons that get panic. How to deal with disabled persons. Closest phone.

Ask general crowd and crisis management questions.

Photographs of Observed Conditions
Guest Muster and Crew Drill

Drill Proficiency

Guest mustering done in line with company standard and expectations.

No bars open serving guests during the drill.

Announcements made as per company procedures.

No sales items obstructing the passageways during the drills.

If crew drill while at sea, the crew knows to make corridors safe and secure loose items (gift shop tables / art auctioneers / room stewards).

Crew drills completed in accordance with company policies and expectations. All necessary drills done in accordance with SMS schedule.

All crew not participating to drill are on excuse list, and make up drills for crew on excuse lists are done in accordance with company policies.

Photographs of Observed Conditions
Firefighting Teams Follow SOP

Firefighting SOP

Observe that fire drills (and emergencies) are done in line with company procedures and the current Standard Operating Procedure (SOP) for firefighting onboard company vessels.

All roles & functions are filled and equipment is in good working order.

The process described in the SOP is followed.

Check specially for the communications, the fire teams entry, exit with casualty, command and control, use of stretcher teams, fire team equipment and donning, use of thermal imaging camera, activities at staging, refilling team etc.

Photographs of Observed Conditions
Boundary Cooling Teams

Fire Boundary Cooling

Boundary cooling teams are appropriately dispatched, positioned and equipped in line with company procedures and the current Standard Operating Procedure (SOP) for firefighting onboard company vessels.

Check location and instructions of all the boundary cooling teams. Verify that they are correctly found at this location.

Which hydrants they have connected to, if space is cleared for crew/guests, did they understand their instructions.

Photographs of Observed Conditions
Area's Inspected Deck
Deck Department Categories Inspected
Area's Inspected Engine
Engine Department Categories Inspected
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.