DODD GROUP QHSE SERVICES Framework Documentation Audit

• Document No.

• Principal Contractor

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• DGSS174 FRAMEWORK DOCUMENTATION AUDIT Rev 0 - 02/01/2018

STANDARD INFORMATION

• BRANCH MANAGER

• CONTRACT MANAGER

• PROJECT / CONTRACT

• SITE SUPERVISOR / FOREMAN

• CLIENT

• SITE ADDRESS

• SECTOR OF WORKS

  Select Property Care Commercial

  • Property Care
  • Commercial

• JOBNUMBER

• Dodd Group Undertaking Principal Contractor Duties

  Yes

  No

• Dodd Group Undertaking Contractor Duties

  Yes

  No

• Direct employees

  Yes

  No

• Agency/Sub-contractor staff employed by Dodd Group

  Yes

  No

CDM CONSTRUCTION PHASE PLAN

• Is there an appropriate CPP and has it been reviewed and approved by the Contracts Manager & QHSE ?

  Yes

  No

  N/A

• Are details of any amendments correctly recorded ?

  Yes

  No

  N/A

SECTION 1: DESCRIPTION OF PROJECT

1.1 Framework Description and Programme

• Does the Plan correctly address the Framework Description & Programme ?

  Yes

  No

  N/A

• Does the Plan effectively address Framework location/address ?

  Yes

  No

  N/A

• Does the Plan identify hours of working ?

  Yes

  No

  N/A

• Does the Plan identify the timescales of the Framework ?

  Yes

  No

  N/A

• Does the Plan indicate if an HSE F10 notification is required ?

  Yes

  No

  N/A

• Is a copy of the relevant F10 available (if required) ?

  Yes

  No

  N/A

1.2 Duty Holders

• Does the Plan correctly identify the relevant Duty Holders ?

  Yes

  No

  N/A

1.3 Existing Records and Plans

• Does the Plan effectively address any existing records and plans ?

  Yes

  No

  N/A

SECTION 2: MANAGEMENT OF THE WORK

2.1 Management Structure and Framework Management

• Does the Plan correctly identify the Management and Framework Management Structure ?

  Yes

  No

  N/A

2.2 Framework Health, Safety and Environmental Aims

• Are the Aims of the Framework documented ?

  Yes

  No

  N/A

2.3 Temporary Works

• Are Temporary Works applicable to this site ?

  Yes

  No

2.4 Site Rules

• Does the Plan effectively address Framework Rules including PPE requirements ?

  Yes

  No

  N/A

2.5 Arrangements to Ensure Co-operation Between the Project Team

• Does the Plan effectively address arrangements to ensure effective Liaison, Communication, Exchange of Information and Monitoring ?

  Yes

  No

  N/A

2.6 Arrangements for Selecting and Involving Workers

• Does the Plan effectively address Selection, Consultation and Training Requirements ?

  Yes

  No

  N/A

2.7 Site Inductions

• Does the Plan effectively address Framework Inductions ?

  Yes

  No

  N/A

2.8 Welfare Facilities

• Does the Plan effectively address welfare provisions ?

  Yes

  No

  N/A

2.9 Accident / First Aid Arrangements

• Does the Plan effectively address Accidents and First Aid arrangements ?

  Yes

  No

  N/A

• Does the Plan name Emergency First Aid Trained Personnel ?

  Yes

  No

  N/A

2.10 Fire, Emergency and Security Arrangements

• Does the Plan effectively address Fire, Emergency and Security Arrangements ?

  Yes

  No

  N/A

• Does the Plan provide details of the nearest Hospital with an A&E Department and details of how to get to it ?

  Yes

  No

  N/A

SECTION 3: CONTROL OF SPECIFIC RISKS

• Does the Plan effectively address Control Of Specific Framework Risks? Ensure that only those that are applicable to the Framework are included.

  Yes

  No

  N/A

SECTION 4: SAFE SYSTEMS OF WORK

• Does the Plan effectively address Safe Systems of Work ?

  Yes

  No

  N/A

• Does the Plan effectively address which Permit to Work are required on the Framework ?

  Yes

  No

  N/A

FRAMEWORK SHE FILE

Policy Documents

• Is there a copy of the current Health & Safety Policy DGSS001 displayed or held within the file ?

  Yes

  No

  N/A

• Is there a copy of the current Quality Policy DGQMS0002 displayed or held within the file ?

  Yes

  No

  N/A

• Is there a copy of the current Environmental Policy DGES0002 displayed or held within the file ?

  Yes

  No

  N/A

Section 1. Framework Inductions

• For Commercial Contracts, is there a Framework Induction Record (DGSS015) for each operative (direct, agency and subcontractor) and is it filled out correctly (including CSCS card details) ?

  Yes

  No

  N/A

• For Property Care, is there a Framework Induction Record (DGSS053) for each operative (direct, agency and subcontractor) and is it filled out correctly ?

  Yes

  No

  N/A

Section 2. Training

• Is there a Safety Awareness Talk Programme (DGP063) that is appropriate to the Framework and is it being adhered to ?

  Yes

  No

  N/A

• Are there copies of all Safety Awareness Talks (DGSS012) either in the Framework SHE File or held separately ?

  Yes

  No

  N/A

• Is there a separate Attendance Record (DGQMS0113) for each Safety Awareness Talk given and have they been signed by the participating operatives ?

  Yes

  No

  N/A

• Are there photocopies of all relevant specialist training certificates for operatives on the Framework (direct, agency and subcontractor), e.g. PASMA, IPAF etc. ?

  Yes

  No

  N/A

• Does the Framework have adequate fist aid cover ?

  Yes

  No

  N/A

• Are there First Aid certificates for all EFAW qualified personnel ?

  Yes

  No

  N/A

Section 3. Accident and Incident Reporting

• Is there a copy of the current Accident & Incident Reporting Policy (DGSS021) ?

  Yes

  No

  N/A

• Is there an Accident Record Form (DGSS044) and are accidents being correctly logged onto it ?

  Yes

  No

  N/A

• Is there an Accident Book / Pack applicable to the Framework ?

  Yes

  No

  N/A

Section 4. Near Miss Reporting

• Is there a copy the current Near Miss Reporting Policy (DGSS022) ?

  Yes

  No

  N/A

• Are Near Miss Incidents being recorded on the Reporting Form DGSS020 ?

  Yes

  No

  N/A

Section 5. Plant and Equipment

• Is there a Planned Maintenance / Inspection Schedule (DGSS028) ?

  Yes

  No

  N/A

• Are there any Portable Appliance Test Records (DGSS051 or equivalent) ?

  Yes

  No

  N/A

• If required, are there copies of Mobile Tower Inspection Records (DGSS030) and Mobile Access Tower Inspection Checklist / Report (DGSS026) ?

  Yes

  No

  N/A

• If required, are there copies of Podium Inspection Records (DGSS173 & DGSS084) ?

  Yes

  No

  N/A

• If required, are there copies of the Ladders, Stepladders & Hop-Ups Inspections ?

  Yes

  No

  N/A

• If required, are records of the statutory 6 monthly thorough examination available for MEWPS ?

  Yes

  No

  N/A

• If required, are there copies of the Weekly MEWPS Inspection Records (DGSS078) ?

  Yes

  No

  N/A

• If required, are all items of Lifting Equipment (and accessories) subject to the required statutory "Thorough Examination" with certification retained ?

  Yes

  No

  N/A

• If required, are records available to verify that Pressure Systems (air compressor / receivers) are subject to the required statutory "Thorough Examinations" or that a "Written Scheme of Examination" exists ?

  Yes

  No

  N/A

• If required, are records available to confirm that Local Exhaust Ventilation (LEV) systems are subject to the required statutory "Thorough Examination" at the required frequency ?

  Yes

  No

  N/A

• Is there a copy of the Hand Arm Vibration Safety Guide DGSS052 ?

  Yes

  No

  N/A

• If required, have Vibration and Noise Calculations been produced using the following:<br>HAV Daily Vibration Exposure Record DGSS076A and DGSS076B (instructions).<br>Hand Arm Vibration & Noise Assessment Tool (DGSS077) ?

  Yes

  No

  N/A

• If Harness & Lanyards are being used on the Framework, have the following been completed:<br>Harness & Lanyard Register of Users (DGSS086) ?<br>Harness & Lanyard Inspection Sheet (DGSS085) ?<br>(Note: a copy of the users Work at Height Certificates must be included in section 2)

  Yes

  No

  N/A

Section 6. Safe Systems of Work

• Have suitable and sufficient Risk Assessments been produced for all work activities ?

  Yes

  No

  N/A

• Have appropriate COSHH Assessments been conducted ?

  Yes

  No

  N/A

• Is there evidence that risk assessments have been reviewed as necessary ?

  Yes

  No

  N/A

• Are Material Safety Data Sheets available for hazardous substances used on the Framework ?

  Yes

  No

  N/A

• Are all Method Statements correctly identified on the Register, DGSS119 ?

  Yes

  No

  N/A

• Is there evidence that these Method Statements have been reviewed (Using document DGSS067 or similar) ?

  Yes

  No

  N/A

• Are copies of Method Statements available for inspection and are they suitable and relevant to the task ?

  Yes

  No

  N/A

• Have all personnel who are involved in the works relevant to a specific Method Statement acknowledged the safe system of work on either form DGSS123 or in Section 18 of the Method Statement (DGSS093) ?

  Yes

  No

  N/A

• Are Permits to Work correctly controlled and filed ?

  Yes

  No

  N/A

Section 7. Temporary Works

• Is there a copy of the current Temporary Works Procedure (DGSS034) held within the file ?

  Yes

  No

  N/A

• Where appropriate, is there a completed Temporary Works Appointments form relevant to the works (DGSS162) ?

  Yes

  No

  N/A

• Where appropriate, are Temporary Works Design Briefs completed (DGSS165) ?

  Yes

  No

  N/A

• Where appropriate, is there a Record of Design Brief Check/Approval of Temporary Works (DGSS166) ?

  Yes

  No

  N/A

• Are there relevant Competency Assessments (DGSS164) ?

  Yes

  No

  N/A

• Is there a Register of Temporary Works and does it appear to be up to date (DGSS163) ?

  Yes

  No

  N/A

• Are Temporary Works Trackers completed for all applicable works (DGSS167) ?

  Yes

  No

  N/A

• Are Permits to Load/Use/Unload/Strike/Dismantle being used and are they being used correctly (DGSS168) ?

  Yes

  No

  N/A

Additional Items

• Have actions arising from previous Documentation Audit been completed ?

  Yes

  No

  N/A

Audit Observations

• ADDITIONAL COMMENTS