EHS Analysis (TCEAS)

Title Page

Site conducted
Report No.
Person In Charge
Client / Site
Conducted on
Prepared by
Location

Definition

Definition-
High: High risk/priority which requires Immediate Action to solve the issue.
Moderate: Moderate risk/priority which requires a planned approach to solve the issue.
Safe: Safe and maintain the good practices
None: Not Applicable or Not Available during the inspection.

1. TOOLS & EQUIPMENT (PART 1)

1.1 Are all the hoists in good working condition (i.e. rubber pads, balancing, locking arm, safety lock, cables, oil leaking, rusty, etc.)?
1.2 Is the air compressor area well ventilated and away of combustibles storage?
1.3 Is the air compressor in good working condition (i.e. oil level, safety valve, motor guarded, water drained, etc.)?
1.4 Are the equipment (i.e. hoist, air compressor, body aligner) possess valid PMA/PMT license and PMA/PMT number displayed clearly at the equipment
1.5 Is the weekly inspection to all the hoist, air compressor and spray booth being carried out correctly and according to schedule?
1.6 Are the periodical maintenance and inspection to the hoist and air compressor being carried out by competent service contractor (at least once per year) and inspection records documented?
1.7 Are the electrical panel & electrical room closed from unauthorized access and the clearance maintained?
1.8 Are all the electrical appliances safe and free of frayed cable, broken socket & plugs?
1.9 Is the spray booth in good working condition and regular maintenance (e.g. filter changing) being carried out?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

2. TOOLS & EQUIPMENT (PART 2)

2.1 Is the provision of floor jack, transmission jack, table lifter, jack stand, engine crane and dolly sufficient and the equipment are maintained in good condition (hydraulic oil, hook, chains, etc.)?
2.2 Are all the air hose free of air leaking?
2.3 Are all the air impact wrench maintained in good working condition?
2.4 Are the grinder(s), cutter(s), driller(s) and disc skimmer maintained in good working condition and rotating parts properly guarded?
2.5 Is the provision of hand tools (hammer, spanner, copper hammer, wrench, etc.) sufficient and in good condition?
2.6 Is the tool-box in good condition and not blocking the passageway/driveway?
2.7 Is the gas cylinder in safe and good condition (flash back arrestor, pressure gauge, air hose, chained, trolley)?
2.8 Is the water pump (car wash) in good working condition and rotating parts properly guarded?
2.9 Is the battery charger located at designated place only (with label) & isolated from ignition source?
2.10 Is the DANGER OUT OF SERVICE signage displayed visibly at unsafe equipment and not being used?
2.11 Is the quarterly inspection to the special tools & mechanic’s hand tools conducted and inspection records documented?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

3. WORK PRACTICES

3.1 Does the staff drive in safe manner (follow speed limit, follow traffic direction, adjust seat/mirror, close door before driving, turn on hazard light and sound horn, etc.)?
3.2 Does the staff stand/walk away from moving vehicle?
3.3 Does the technician operate the hoist in safe and correct manner (i.e safety lock, lifting point, clearance, providing signal, etc.)?
3.4 Is the oil drainer being used in correct and safe manner (i.e. not overloaded with oil filters, oil level, lifting position, etc.)?
3.5 Does the technician lift the tyre with correct posture?
3.6 Does the vehicle lifted by floor jack supported securely with jack stand?
3.7 Are the open flame activities isolated from combustibles and flammables?
3.8 Are the staffs and contractor workers (including car wash) driving with valid driving license?
3.9 Is the spray booth free of combustible chemical storage?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

4. WORKSHOP STORAGE

4.1 Is the oil storage area clean and well ventilated?
4.2 Are the oil drums, pails, bottles and cartons arranged and stacked in safe manner?
4.3 Are the flammable materials properly stored and posted with warning sign?
4.4 Is the flammables storage (paint store/mixing room) clean, ventilated and distance away from heat/ignition source?
4.5 Is the battery acid safely stored at designated place (with signboard and warning sign)?
4.6 Is the half-used chemical (battery acid, paint, etc.) being closed and keep on spill containment tray?
4.7 Is the reused bottle or jug re-labeled accordingly?
4.8 Is the safety data sheet (SDS) available at oil storage/paint storage/battery acid storage?
4.9 Is the workshop store (i.e. warranty store, dismantled part store, tools room, scraps store, etc.) clean and free of trip and fall hazard?
4.10 Is the stored item arranged/stacked in safe manner?
4.11 Is the drum lifter and trolley provided and in good condition?
4.12 Is the stepstool or ladder provided and safe to be used to access the stored material at height?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

5. ENVIRONMENTAL ISSUE

5.1 Is the scheduled waste store designed according to DOE requirement (i.e. spill containment, protected from weather, clean, signboard and warning sign, isolated from ignition source, etc.)?
5.2 Are the waste labels displayed correctly (i.e. display on container, generation date, waste code, symbol, etc.)?
5.3 Are the waste containers suitable and covered when not in use?
5.4 Are the spent lubricating oil, used oil filter, spent coolant, empty drum, contaminated containers, cotton rags and used battery being managed as scheduled waste and separated accordingly?
5.5 Are all the scheduled wastes generated not being kept more than 180 days (6 months)?
5.6 Is the oil interceptor well maintained and the maintenance record documented?
5.7 Are the drain and workshop compound clean and free of stagnant water?
5.8 Are the waste information cards available and kept properly?
5.9 Are the inventory records and consignment notes updated and printed out from eSWIS system?
5.10 Is the valid waste contractor license printed out and kept properly?
5.11 Is the written declaration/notification for spray booth available?
5.12 Is the air sampling report for spray booth available?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

6. PARTS STORE & OFFICE STORE

6.1 Is the parts store clean, organized and free of trip and fall hazard?
6.2 Are the stored materials at parts store arranged/stacked in safe manner?
6.3 Is the office store clean, organized and free of trip and fall hazard?
6.4 Are the stored materials at office store arranged/stacked in safe manner?
6.5 Is the trolley provided and safe to be used to move/lift the heavy loads?
6.6 Is the stepstool or ladder provided and safe to be used to access the stored material at height?
6.7 Are the stored materials being kept away from lights and fire detectors?
6.8 Are all the racks in good condition and not overloaded?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

7. EMERGENCY RESPONSE

7.1 Is the provision of fire extinguisher sufficient and ready for use?
7.2 Are all the fire extinguishers visible, accessible and free from obstacles?
7.3 Are the fire extinguisher inspected according to schedule (quarterly) and inspection tag available at fire extinguisher?
7.4 Are the firefighting system well maintained and periodic maintenance records are available?
7.5 Are the first aid supplies sufficient, clean and free of edible medicine?
7.6 Is the first aid inspection record available?
7.7 Are the emergency light and exits sign lit properly?
7.8 Are the emergency exit doors accessible and free from obstacles?
7.9 Are the evacuation plan and emergency contact number updated and displayed at customer lounge, office, workshop, technician room, parts store and security area?
7.10 Is the security personnel briefed on the emergency procedure (emergency contact, fire extinguisher, fire alarm system, etc.)?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

8. PERSONAL PROTECTIVE EQUIPMENT

8.1 Is the appropriate foot protection (safety shoes or rubber boots) provided and worn by the workers (technicians, B&P workers, car wash workers and cleaner) at all time in the workplace?
8.2 Is the safety glass provided for every technician and worn during grinding, drilling, knocking, cutting, preparing or other hazardous activities?
8.3 Is the safety goggle provided and worn when preparing the battery acid?
8.4 Is appropriate hand protection glove provided and worn for mechanical work or task exposed to sharp edges?
8.5 Is the chemical hand glove provided and worn when handling the chemicals (paint, solvent, battery acid, etc.)?
8.6 Is the appropriate respirator (OV or N95 mask) provided and worn when exposed to dust particles and chemicals vapor (paint & thinner)?
8.7 Are welding shield, leather glove and N95 mask provided and worn for welding activity?
8.8 Is the earplug provided and worn when worker exposed to noise (i.e. grinding, knocking, etc.)? *compulsory for panel beater and technicians
8.9 Is the surgical mask provided and ready for sick person?
8.10 Are all the provided PPE clean and well maintained (i.e. sharing of PPE is not allowed)?
8.11 Is the PPE issuance record available?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

9. COMMON AREA

9.1 Is the smoking area available, provided with ashtray and away from non-smoker?
9.2 Are the working bay and store free of food and drink?
9.3 Are the customer lounge, reception office, HOW room, office and meeting room clean and organized?
9.4 Are the technician room, surau, washroom and pantry clean and organized?
9.5 Is the water dispenser provided and well maintained?
9.6 Are all the floors, passageways and staircase free of slips, trips and falls hazard?
9.7 Is the roof/ceiling free of leaking and falling object (e.g. frayed ceiling, frame for lighting, etc.)?
9.8 Is the lighting sufficient at all the places?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

10. SIGNAGE

10.1 Is the SAFETY FIRST signage displayed visibly at workshop?
10.2 Is the NO SMOKING signage displayed visibly at workshop, office, and customer lounge?
10.3 Is the PPE signage (safety shoes, gloves, eye protection, respirator) displayed visibly at workshop, battery acid area, spray booth, paint mixing area, rotating machine, etc.?
10.4 Is the CHEMICAL SAFETY signage displayed visibly at oil store, paint store, scheduled waste store and chemical storage area?
10.5 Is the HEARING PROTECTION ZONE displayed at high noise areas (areas with knocking, grinding, polishing activities and using of air impact wrench, air gun and water spray)?
10.6 Is the SPEED LIMIT signage displayed visibly at workshop?
10.7 Is the SMOKING AREA signage displayed visibly at smoking area for customer and staffs?
10.8 Is the VISITOR SAFETY signage displayed visibly at customer lounge/reception office or entrance of workshop?
10.9 Is the ASSEMBLY POINT signage displayed visibly at designated assembly area?
10.10 Is the FIRST AID signage displayed visibly to indicate the location of first aid kit?
10.11 Is the FIRE EXTINGUISHER signage displayed visibly at all the fire extinguisher?
10.12 Is the HIGH VOLTAGE signage displayed visibly at electrical panel?
10.13 Is the PUSH & PULL signage displayed visibly at glass door?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

11. DOCUMENTATION

11.1 Is the updated EHS policy displayed clearly?
11.2 Is the weekly tool-box briefing conducted and briefing records kept in good manner?
Updates (Corrective Action)
Photo (Corrective Action)
Comment (* filled up by EHS upon the review of report)

OTHER UNSAFE ACTS/HAZARDS

CONCLUSION/RECOMMENDATION

Conclusion/ Recommendation

Compliance (%)
Very poor EHS MS implementation. Immediate action is required to avoid the disciplinary action taken by the authority.
Poor EHS MS implementation. Need to work harder on legal compliance first before move to next level requirements.
Moderate EHS MS implementation. A lot of corrective action required.
Good EHS MS implementation. Several corrective actions required.
Excellent EHS MS implementation. Few corrective action required and ready for EHS MS level enhancement.
Deadline