Employer/Location Health, Safety, Welfare Assessment (Standards 1-9)

• Employer / Location Health, Safety, Welfare Assessment Record

• Company name

• Assessment carried out by

• Document No.

Employer Details

• Employers Name:

• Employers Address:

• Postcode:

• Main Contacts Name:

• E-mail Address:

• Telephone Number:

• Health & Safety Contact Name:

• Number of Employees:

• Type of work carried out at workplace: Give a detailed description of the work carried out by the company, list machines and processes carried out

• Health & Safety Enforcement Action:<br><br>Has the company every had an Improvement Notice or a Prohibition Notice issued against them?

  No

  Yes

Employers Liability Insurance

• Is Employers Liability insurance current and other insurance in place as appropriate to the business undertaking?

  Yes

  No

  N/A

• Insurers name

• Policy number

• Expiry date

  Date

• Insurer informed of learners?

  Yes

  No

  N/A

Standard 1 - Health and Safety Policy

• A. Is there a clear commitment to health, safety and welfare (written policy statement mandatory when five or more employees)?<br><br>Ask for a copy of the H&S Policy

  Yes

  No

  N/A

• B. Are the responsibilities for health and safety clearly stated (recorded when five or more employees)?<br><br>Check contents of H&S Policy

  Yes

  No

• C. Are arrangements for health and safety clearly stated (recorded when 5 or more employees)?<br><br>Check contents of H&S Policy

  Yes

  No

• D - How are the commitments, responsibilities and arrangements for health and safety (in 1A - 1C above) communicated to employees? Have all staff read or been issued copies of the H&S Policy?

• E - Equality and Diversity - Hopwood Hall College is committed to ensure that no learner of the college receives less favourable treatment

• Are you fully committed to HHC's equality and diversity visions? (Booklet issued to company)

  Yes

  No

• Add signature

  Sign

• F - Safeguarding - Hopwood Hall College is also committed to protect young people and vulnerable adults from harm

• Are you fully committed to Safeguarding learners in the workplace? (Booklet issued to company)

  Yes

  No

• Add signature

  Sign

• Assessment of Standard 1

  Met

  Part Met

  Not Met

Standard 2 - Risk Assessment and Control

• A. Have risk assessments been carried out and significant risks identified?<br><br>Collect a representative sample of Risk Assessments

  Yes

  No

• B. Have the significant findings and details of any groups identified as being especially at risk been recorded ( this is optional where there are fewer than 5 employees)?<br><br>i.e. Young Persons

  Yes

  No

• C. Have control measures been identified and put in place as a result of the risk assessments?<br>

  Yes

  No

• D. Do the risk assessments take into account young persons, including giving consideration to their age, inexperience, immaturity and lack of awareness of risks?<br><br>Is there a specific Young Person Risk Assessment in place

  Yes

  No

• E - Give details of the risks and control measures relating to the occupations and the specific activities carried out in the workplace

• F - How are the risk and control measures explained to employees and others? Is there a formal process for explaining Risk Assessments to employees and is it documented?

• G. Are risk assessments reviewed e.g. In light of the findings from monitoring activities?<br><br>Do risk Assessments have up to date review dates?

  Yes

  No

• Assessment of Standard 2

  Met

  Part Met

  Not Met

Standard 3 - Accident, Incident and First Aid

• A. Have adequate arrangements for first aid materials been made?<br><br>Are there adequate numbers of stocked first aid boxes?

  Yes

  No

• B. Have adequate arrangements for trained first aid persons been made?<br><br>How many first aiders do you gave on site?

  Yes

  No

• C. Are accidents and first aid treatment rendered recorded?<br><br>Do you have an accident book or similar?

  Yes

  No

• D. Are or will all legally reportable learner accidents, incidents and ill-health be reported to the enforcing authority and the Skills Funding Agency, and will they be investigated to enable suitable remedial action to be taken?<br><br>Need to ensure that there is no delay in reporting serious accidents to the enforcing authorities and the college.

  Yes

  No

• E. how are the arrangements for accidents, incidents, I'll-health and first-aid made known to all employees? (Are there any notices or posters displayed identifying First Aiders, First Aid box locations, H&S Committee etc?)

• Assessment of standard 3

  Met

  Part Met

  Not Met

Standard 4 - Supervision, Training, Information and Instruction

• A. Are employees provided with adequate competent supervision?<br><br>Who is responsible for supervising the apprentice? Are they qualified. Are they experienced? Are they competent?

  Yes

  No

• B. Is the initial health and safety information, instruction and training given to all new employees on recruitment?<br><br>Is there a formal induction process in place? Is it documented?

  Yes

  No

• C. Is ongoing health and safety information, instruction and training provided to all employees?<br><br>Do you carry out refresher training?

  Yes

  No

• D. Is health and safety information, instruction and training recorded?<br><br>Ask for a copy of training records?<br>

  Yes

  No

• How is the effectiveness of health and safety information, instruction and training assessed and is the assessment recorded? Are accident stats reviewed? Is accident book reviewed?

• Assessment of standard 4

  Met

  Part Met

  Not Met

Standard 5 - Work equipment and machinery

• A. Is the correct machinery and equipment provided to the appropriate standards?<br><br>Are staff using the correct equipment to carry out the job? Check equipment for CE marks/approvals

  Yes

  No

• B. Is equipment adequately maintained?<br><br>Is equipment in good order, do you have on site maintenance, can I see maintenance records?

  Yes

  No

• C. Are guards and control measures in place as determined through risk assessments?<br><br>Compare risk assessment against machine/equipment being used

  Yes

  No

• D. Are safe electrical systems and equipment maintained?<br><br>Does portable electrical equipment look in good order? Ask to see evidence of PAT testing and 5 year fixed wiring tests

  Yes

  No

• Date last tested.

  Date

• Assessment of standard 5

  Met

  Part Met

  Not Met

Standard 6 - Personal Protective Equipment (PPE)

• A. Is PPE/C provided, free of charge, to employees as determined through risk assessment?<br><br>Is there evidence of PPE being worn? Does the company provide PPE F.O.C.?

  Yes

  No

  N/A

• B. Is training and information on safe use of PPE/C provided to all employees?<br><br>Have staff been trained in the use of specific PPE? Ask to see training records?

  Yes

  No

  N/A

• C. Is the proper use and storage of PPE/C enforced?<br><br>Are storage areas provided for PPE? Do staff have lockers, where PPE could be stored?

  Yes

  No

  N/A

• D. Is PPE/C maintained and replaced?<br><br>Depending on type of PPE in use, is there a maintenance programme in place? Does the company hold stock of common items of PPE?

  Yes

  No

  N/A

• Assessment of standard 6

  Met

  Part Met

  Not Met

Standard 7 - Fire and Emergencies

• A. Has a fire risk assessment been completed?<br><br>Ask to see a copy of the fire risk assessment. Has it been done internally or by and external company?

  Yes

  No

• B. Are there appropriate means of raising the alarm, fire detection and fire fighting equipment in place?<br><br>Is there a fire alarm or some other means of raising the alarm? Are there adequate numbers of fire extinguishers present?

  Yes

  No

• C. Are effective means of escape in place including unobstructed routes and exits?<br><br>Are fire escapes signed, unlocked and kept clear of obstructions?

  Yes

  No

• D. Is there a named person(s) for emergencies?<br><br>Do you have fire marshals or someone who's job it is to take charge in an emergency?<br>

  Yes

  No

• E. Is fire fighting equipment, preventive measures and emergency arrangements, including through tests and practice fire drills in place?<br><br>Check date of last fire drill? When were fire extinguishers last tested?

  Yes

  No

• Date fire extinguishers last tested.

  Date

• F. Is a fire log/record book kept?<br><br>Ask to see fire log book, or records of fire drills, fire extinguisher servicing, fire alarm tests etc.

  Yes

  No

• Assessment of standard 7

  Met

  Part Met

  Not Met

Standard 8 - Safe and healthy working environment

• A. Are premises (structure, fabric, fixtures and fittings) safe and healthy (suitable, maintained and kept clean)?<br><br>What is the general state of the premises? Do they have systems in place for cleaning and maintenance?

  Yes

  No

• B. Is the working environment (temperature, lighting, space, ventilation, noise) an appropriate safe and healthy one?<br><br>Is there adequate lighting, heating, ventilation?

  Yes

  No

• C. Are welfare facilities (toilets, washing, drinking, eating, changing) provided as appropriate and maintained?<br><br>Are there adequate toilets and rest area/break area? Are they clean?

  Yes

  No

• D. How is exposure to hazards from physical, chemical and biological agents controlled? Ask to see evidence of COSHH assessments for products in use.

• Assessment of standard 8

  Met

  Part Met

  Not Met

Standard 9 - General health and safety management

• A. How does the employer consult and communicate with employees and allow them to participate in health and safety? Is there a H&S committee? If not how do you consult on H&S matters with staff?

• B. Does the employer provide medical / health screening as appropriate and any required medical / health surveillance?<br><br>Depending on type of business, do you provide occupational health checks for staff? i.e. Hearing, Lung function etc.

  Yes

  No

  N/A

• C. Does the employer have access to competent health and safety advice and assistance?<br><br>Do you employ a H&S professional or use the services of an external H&S provider?

  Yes

  No

• D. Does the employer review health and safety annually?<br><br>Check H&S Policy to see when it was last reviewed.

  Yes

  No

• E. Does the employer display all the necessary signs and notices? (please enter details below)<br><br>Check to see if H&S Law poster is displayed, are there any other H&S signs or posters displayed?

  Yes

  No

• F. How does the employer assess, review and update employee's capabilities? Are regular reviews of performance carried out? Ask to see a copy of records?

• G. How does the employer manage employees' work when it is away from the employer's own premises or when employees are placed with another employer / site? Do they carry out Risk Assessments for working away from base?

• Assessment of standard 9

  Met

  Part Met

  Not Met

Health & Safety assessment outcome

• Recommendation

  Accept

  Accept with action plan

  Reject

• Risk category

  High

  Medium

  Low

Assessment type

• Assessment type

  Initial assessment

  Re-assessment

  Other (please specify)

The employer or their representative (please sign below to agree that this is an accurate record of the assessment)

• Name and signature

  Sign

• Job title

Funded organisation Assessment undertaken by

• Name and signature

  Sign

• Job title

• Health and safety qualification

Quality assured by

• Name and signature

  Sign

• Job title

• Date

  Date

ACTION PLAN

Action plan

• Action Required

• By Who

• Target Date

  Date

• Complete (sign off)

  Sign

ACTION PLAN PREPARED BY

• Action Plan Prepared By:

  Sign

ACTION PLAN AGREED BY

• Action Plan Agreed By:

  Sign

ACTION PLAN REVIEW DATES

Action Plan Review Date

• Select date

  Date