Employment and Welfare

• Site conducted

  Select

• Labour user audit for Seasonal scheme worker placement .

• Labour User Business Name

Overview

• Site Address

• Location
  Address

Labour Requirement

• Provide a brief description of the assignment(s), including roles required and work to be completed

• Type of work carried out by Labour User

• What is the peak labour requirement?

• Number of Pilot Scheme workers ordered?

• Provide the start and end date of the assignment(s)

Accommodation

• Does the site provide accommodation for the workers?

  Yes

  No

  N/A

• Please note that if your accommodation is to be utilised we will need to undertake an accommodation audit. If this has not been arranged please arrange a time and date now

• How many bed spaces are offered

Health & Safety Review

Ethical Review

Basic Procedures

• Are 'right to work' checks carried out by the site? (Explain system used and add 10 examples of passport and visa)

  Yes

  No

  N/A

• Does the company use advertising for jobs to local workforce? i.e local job centre advertising, find a job website, vacancies on own website etc

• Does the site have suitable policies in place for the prevention of modern slavery / labour exploitation in place (including a modern slavery statement if legally required)?

  Yes

  No

  N/A

• Describe checks the Labour User carries out

  Select Own Bank account check Excessive Occupancy in accommodation check Next of Kin check Contact details Work history check Recruitment fee check Worker interviews Worker survey Training (internal or external) None completed

  • Own Bank account check
  • Excessive Occupancy in accommodation check
  • Next of Kin check
  • Contact details
  • Work history check
  • Recruitment fee check
  • Worker interviews
  • Worker survey
  • Training (internal or external)
  • None completed

• Does the site have suitable anti-bribery policies in place?

  Yes

  No

  N/A

• Does the site have suitable data protection policies in place?

  Yes

  No

  N/A

• Provide information on how worker's rights as data subjects are communicated to them

Training

• Are all Management (senior level) suitably trained basic management / HR responsibilities/ Procedures/Policies as it affects their roles?

  Yes

  No

  N/A

• Are all supervisors suitable trained (including documented evidence of training ) on policies, procedures and basic management / HR responsibilities as it affects their roles?

  Yes

  No

  N/A

• Are all workers suitably trained on policies, procedures and general workplace responsibilities as it affects their roles?

  Yes

  No

  N/A

Continuous Improvement

• Is there evidence of longer term strategy in place to improve workplace facilities and general worker welfare?

  Yes

  No

  N/A

• Provide details on what bodies or codes the site is signed up to

Worker Welfare

• Does the site operate a credible complaints mechanism?

  Yes

  No

  N/A

• Provide details on the how the workers are provided with information ways to raise a complaint

• Does the site keep suitable records of complaints and outcomes?

  Yes

  No

  N/A

• Does the site operate an external complaints mechanism?

  Yes

  No

  N/A

Work Conditions

Pay and Benefits

• Are all pay rates equivalent to the current National Minimum or National Living Wage in force at the time?

  Yes

  No

  N/A

• Current rate paid per hour

• How are workers wages paid to theirs personal accounts? if not explain how?

  Yes

  No

  N/A

• Does the site have suitable provisions in place to ensure the payment of statutory benefits, such as SSP, SMP, SPP

  Yes

  No

  N/A

• Does the site operate a credible pension scheme in line with legislative requirements?

  Yes

  No

  N/A

• Name of pension provider

• How does the site ensure that they calculate and pay holiday entitlement correctly?

• How does the site ensure it is communicated to all workers including how to apply for holiday?

• Is the notice period for holidays required to be taken by the employer, within the required government guidelines?

  Yes

  No

  N/A

• Are all workers provided with a payslip detailing gross pay, net pay and any applicable deductions?

  Yes

  No

  N/A

• Does the site offer workers a cash advance or loan and how is this managed ?

• Where a savings scheme is operated for use by workers, is this in accordance with national law, clearly optional, with written consent and workers have full access at all times ?

Working Hours

• Is there a process in place to monitor working hours?

  Yes

  No

  N/A

• Provide details on monitoring process

• Are workers given a Contract of Employment (Terms and Conditions) prior to starting work meeting all legal requirements

  Yes

  No

  N/A

• Does the Contract include guarantee of minimum hours offered per week?

  Yes

  No

  N/A

• What languages are the Contract of Employment/Terms translated into?

• Where a worker committee or worker union is available, are workers free to join?

• Do all working hours comply with the Working Time Regulations?

  Yes

  No

  N/A

• Are workers provided with the option to freely choose between opt in and out of the working week limit?

• Are workers allowed to take rest breaks (daily, between shifts and weekly rest) in line with the law?

  Yes

  No

  N/A

• Is all overtime voluntary?

  Yes

  No

  N/A

• Is overtime payable at an enhanced rate, at least 125% of basic rate?

  Select Yes No N/a N/a - not required under NMW legislation

  • Yes
  • No
  • N/a
  • N/a - not required under NMW legislation

Additional actions

• Add any additional actions to be completed

ADD General Comment

• Overall Assessment - Provide your overall assessment out of 10 for the sections below. This is a subjective score and should take into consideration how well the personel were able to answer questions, timeliness of being able to produce

From 0 to 10

• Overall score for availability of documentation

Audit sign off

• Sign Off - Please ensure that at least the lead Labour User representative signs off

• Labour User Representative:

• Labour User Representative:

• Labour User Representative:

• Auditor's Signature

  Sign

• Lead Auditor review (as required)

  Sign

• Private & Confidential