Engine - Facility Management Workplace Building Inspection

• Document No.

• Picture of building

  Media

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

Building details

• Number of residential lots?

• Number of commercial lots?

• Number of floors?

• Number of car park floors?

• Is there a manager on site at this location?

• Contact name:

• Contact details:

Building numbers

• ASE no.

• FIP phone no.

• Lift phone no.

• Hydraulic meter no.

• Electric NMI no.

• Gas meter no.

Reason for visit

• Defect Inspection

• Routine inspection

• Accident / near miss / incident

Previous inspection

• Has the last inspection been reviewed?

  Yes

  No

  N/A

• Are there any outstanding actions?

  Yes

  No

  N/A

Lighting

• Good natural lighting

  Yes

  No

  N/A

• Lighting in good working order?

  Yes

  No

  N/A

• Is there lighting stock on site?

  Yes

  No

  N/A

• Who is responsible for changing light fittings?

Garden

• Current level of appearance (0- very poor , 10- very good)

• Additional notes

• Is there any sign of damage?

  No

  Yes

• Is there any sign of dying plants?

  No

  Yes

• Is a contractor engaged to service the gardens

  Yes

  No

• Company name

• Frequency of maintenance

  Select weekly fortnightly monthly quarterly biannually annually never

  • weekly
  • fortnightly
  • monthly
  • quarterly
  • biannually
  • annually
  • never

• Review gardening contract

Exterior facade

• Current level of appearance (0- very poor , 10- very good)

• Additional notes

• Is there any sign of damage?

  No

  Yes

• Is there any sign of graffiti?

  No

  Yes

Glass

Internal

• How often are the internal windows cleaned?

  Select weekly fortnightly monthly quarterly biannually annually never

  • weekly
  • fortnightly
  • monthly
  • quarterly
  • biannually
  • annually
  • never

• Additional notes

• Is there any sign of damage?

  No

  Yes

• Current level of appearance (0- very poor , 10- very good)

• Additional notes

External

• How are the external windows cleaned

• How many times a year are the inaccessible windows cleaned?

  Select weekly fortnightly monthly quarterly biannually annually never

  • weekly
  • fortnightly
  • monthly
  • quarterly
  • biannually
  • annually
  • never

• Additional notes

• Date of last clean

  Date

• Is there any sign of damage?

  No

  Yes

• Current level of appearance (0- very poor , 10- very good)

• Additional notes

Loading bays

• Current level of appearance (0- very poor , 10- very good)

• Additional notes

Common area

• Current level of appearance (0- very poor , 10- very good)

• Additional notes

Storage

• Current level of appearance (0- very poor , 10- very good)

• Additional notes

Office

• Current level of appearance (0- very poor , 10- very good)

• Additional notes

E.S.M log book

• Is a logbook present on site?

  Yes

  No

• Location:

• Generate and supply new logbook for site

• Is the certificate of occupancy displayed in the ground foyer?

  Yes

  No

  N/A

• Supply and install of certificate in foyer

Fire services

• Name of servicing contractor

• FIP ASE number

• Evacuation plan displayed?

  Yes

  No

  N/A

• Photo of evacuation plan

  Media

• Are fire services being maintained as per the occupancy certificate?

  Yes

  No

  N/A

• Equipment located on site

• Hose reels

• Lay flat hose

• Hydrants

• Extinguishers

• Sprinklers

• Diesel pump

• Electric pump

• Fire indicator panel

• Fire service log books maintained on site

  Yes

  No

• Location

• Date of last fire service?

  Date

• Fire alarm system functioning correctly?

  Yes

  No

  N/A

• Extinguishers recently serviced?

  Yes

  No

  N/A

• Date of last service

  Date

• Hose reels recently serviced?

  Yes

  No

  N/A

• Date of last service

  Date

Mechanical services

• Name of service contractor

• Equipment located on site

• Car park exhausts

• Co2 sensors

• Boilers

• Splits

• Condensers

• Filters

• Dampeners

• Date of last service

  Date

• Servicing contractor

• Chiller

• Cooling tower

• Date of last audit

  Date

• Servicing contractor

• Auditing contractor

• Has the esm log book been signed?

  Yes

  No

  N/A

Means of egress

• Name of service contractor

• Date of last service

  Date

• Has the esm log book been signed?

  Yes

  No

  N/A

• Date of last service

  Date

Path of travel / discharge to and from exits

• Is the path clear of obstructions that encroach on or into the designated path of travel?

  Yes

  No

  N/A

• Ensure no unauthorised alterations have been carried out on these sections.

  Yes

  No

  N/A

• Ensure exits have not been blocked.

  Yes

  No

  N/A

Fire / smoke doors

• Is there a log of all fire doors on site?

  Yes

  No

  N/A

• Are the doors and associated equipment in working order? (Seals undamaged, etc)

  Yes

  No

  N/A

• Do the automatic closing facilities work?

  Yes

  No

  N/A

Exits

• Ensure no unauthorised alterations have been made that could compromise the building integrity

  Yes

  No

  N/A

• Ensure no obstructions have occurred that may obstruct the door swing

  Yes

  No

  N/A

• Ensure no tampering or interference with the self closing or automatic operation of the fire doors.

  Yes

  No

  N/A

Emergency lighting & signs

• Name of servicing contractor

• Is a lighting logbook present on site?

  Yes

  No

• Location:

• Determine electrical contractor and obtain copy of most recent report

• Has an emergency lighting and sign report been completed in the last 6 months

  Yes

  No

• Date of last report

  Date

• Has the esm log book been signed by the electrical contractor?

  Yes

  No

  N/A

• Have faulty fittings been replaced?

  Yes

  No

  N/A

Lifts

• Servicing contractor

• Has the esm log book been signed?

  Yes

  No

  N/A

• Date of last service

  Date

Annual inspection

• Servicing contractor

• Has the esm log book been signed?

  Yes

  No

  N/A

• Date of last service

  Date

Annual audit

• Servicing contractor

• Date of last annual audit?

  Date

• Copy of report stored on site?

  Yes

  No

  N/A

• Location:

• Has the esm log book been signed?

  Yes

  No

  N/A

• Date of last service

  Date

Car park entry/exit door

• Are there any car park access/ egress gates located on site

  No

  Yes

• How many?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• Location

• Type

• Who has authority to operate gates

• Are the gates monitored by access control?

  Yes

  No

  N/A

• Is there an agreement in place to maintain/ clean gates?

  Yes

  No

• Frequency of service

  Yes

  No

  N/A

Auto doors

• Are there any auto doors located on site

  No

  Yes

• How many?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• Location

• Who has authority to operate doors

• Are the doors monitored by access control

  Yes

  No

  N/A

• Is there an agreement in place to maintain/ clean doors?

  Yes

  No

• Frequency of service

  Yes

  No

  N/A

Access lifts

• Are there any access lifts located on site

  No

  Yes

• How many?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• Location

• Who has authority to operate lift?

• Is there an agreement in place to maintain/ clean lift?

  Yes

  No

• Frequency of service

  Yes

  No

  N/A

Waste units / chutes

• Is there a compactor located on site

  No

  Yes

• Who has authority to operate compactor?

• Is there an agreement in place to maintain compactor?

  Yes

  No

• Frequency of service

  Yes

  No

  N/A

• Are there waste chutes located on site?

  No

  Yes

• Is there an agreement in place to maintain/clean chutes

  Yes

  No

• Frequency of service

  Yes

  No

  N/A

Pest control

• Is there an agreement in place for pest control?

  Yes

  No

• Frequency of service

  Yes

  No

  N/A

• Seek quotes for ongoing maintenance

Waste management

• Garbage?

  council

  private

• Number of bins?

• Recycling?

  council

  private

• Number of bins?

• How often are the bins cleaned?

  Select weekly fortnightly monthly quarterly biannually annually never

  • weekly
  • fortnightly
  • monthly
  • quarterly
  • biannually
  • annually
  • never

• Date of last clean?

  Date

• Engage contractor to clean bins

• Is there a s.w.m.s for waste removal?

  Yes

  No

  N/A

• Do employees have the correct p.p.e for the task?

  Yes

  No

  N/A

Toilets

• Are there toilets located on site?

• Men's toilet located on site

• How many toilets?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• How many urinals?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• Are the toilets in operational order?

  Yes

  No

  N/A

• Are the urinals all operational?

  Yes

  No

  N/A

• Toilet roll holder?

• Urinal cakes?

• Sanitary bin?

• Syringe disposal?

• Spray unit

• Soap dispenser?

• General condition of toilets? (1 - very poor to 10 - very good)

• Women's toilet located on site

• How many toilets?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• How many urinals?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• Are the toilets in operational order?

  Yes

  No

  N/A

• Are the urinals all operational?

  Yes

  No

  N/A

• Toilet roll holder?

• Urinal cakes?

• Sanitary bin?

• Syringe disposal?

• Spray unit

• Soap dispenser?

• General condition of toilets? (1 - very poor to 10 - very good)

• Disabled toilet located on site

• How many toilets?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• How many urinals?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• Are the toilets in operational order?

  Yes

  No

  N/A

• Are the urinals all operational?

  Yes

  No

  N/A

• Toilet roll holder?

• Urinal cakes?

• Sanitary bin?

• Syringe disposal?

• Spray unit

• Soap dispenser?

• General condition of toilets? (1 - very poor to 10 - very good)

• Unisex toilet located on site

• How many toilets?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• How many urinals?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• Are the toilets in operational order?

  Yes

  No

  N/A

• Are the urinals all operational?

  Yes

  No

  N/A

• Toilet roll holder?

• Urinal cakes?

• Sanitary bin?

• Syringe disposal?

• Spray unit

• Soap dispenser?

• General condition of toilets? (1 - very poor to 10 - very good)

• Is there a s.w.m.s for toilet cleaning?

  Yes

  No

  N/A

• Do employees have the correct p.p.e for the task?

  Yes

  No

  N/A

Car park cleaning

• Is there an agreement in place for car park cleaning?

  Yes

  No

• Frequency of service

  Yes

  No

  N/A

• Seek quotes for ongoing maintenance

Window cleaning

• Is there an agreement in place for window cleaning

  Yes

  No

• Servicing contractor

• Frequency of service

  Yes

  No

  N/A

• Seek quotes for ongoing maintenance

First Aid

• First aid kit located on site?

  Yes

  No

• Supply and deliver first aid kit on site.

• Location

• Are cabinet / kits clean and orderly?

  Yes

  No

  N/A

• Clearly labelled?

  Yes

  No

  N/A

• Easy access?

  Yes

  No

  N/A

• Employees aware of first aid location?

  Yes

  No

  N/A

• Are all contents within their expiry date?

  Yes

  No

  N/A

• Are emergency numbers displayed?

  Yes

  No

• Display emergency numbers.

• Are staff trained in first aid and CPR?

  Yes

  No

  N/A

Personal Protective Equipment P.P.E

• Protective glasses

• Earmuffs / ear plugs

• Gloves

• Face / dust masks

• Rubber gloves

• Protective boots

• Overalls

Incident registry

• Incident registry located on site?

  Yes

  No

• Supply and deliver on site.

• Location

• Clearly labelled?

  Yes

  No

  N/A

• Easy access?

  Yes

  No

  N/A

• Employees aware of incident register?

  Yes

  No

  N/A

Ladders

• What ladders are located on site?

  Select 0 3" 6" 9" 10"

  • 0
  • 3"
  • 6"
  • 9"
  • 10"

• Are ladders non conductive? ( wood or fibre glass)?

  Yes

  No

  N/A

• Are ladders in good condition?

  Yes

  No

  N/A

• S.w.m.s located on site

• Supply swms for ladder use

• Used according to instructions?

  Yes

  No

  N/A

Tools & Equipment

Chemical safety

• Material safety data sheets available for all chemicals?

  Yes

  No

  N/A

• Risk assessment completed for all substances?

  Yes

  No

  N/A

• Are all containers labelled correctly?

  Yes

  No

  N/A

• Is adequate ventilation provided?

  Yes

  No

  N/A

• Are workers trained in the correct use of chemicals?

  Yes

  No

  N/A

Electrical safety

• Safety switches installed?

  Yes

  No

  N/A

• No double adapters in use?

  Yes

  No

  N/A

• Electrical leads and equipment tested and tagged in last 6 months?

  Yes

  No

  N/A

• Date of last inspection

  Date

• Arrange testing and tagging of all electrical equipment.

• All leads in operational condition? No broken plugs, sockets or switches, frayed or damaged leads, strained leads etc.

  Yes

  No

  N/A

• No power leads across walkways?

  Yes

  No

  N/A

Waste management safety

• Have all employees been inducted on the correct operation of compactors / rotators etc.

  Yes

  No

  N/A

• Have all employees inducted on s.w.m.s

• S.w.m.s located on site

• Supply swms for waste management

Safety signage

Access control

• Is there access control at the building?

  Yes

  No

  N/A

• System software

• Number of readers?

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• Location of control room

DVR

• Are there cameras at the building?

  Yes

  No

  N/A

• System DVr

• Number of cameras

  Select 1 2 3 4 5 6 7 8 9 10+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10+

• Location of control room

• Additional notes

Building security

• What is the current perceived level of security 1- very poor to 10 - very good

• Recommendations to increase security.

• Carpark exit ( swipe, induction, remote, etc.)

Observations

• Please list all observations, recommendations here