EQUANS SHEQ Annual Combined Audit

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel Involved

• Have all previous NCR's & improvement actions been satisfactorily closed for the site / contract?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Mandatory Section - Health & Safety

Management Arrangements

SHEQ Policies

• Are the relevant SHEQ policies & insurance documents displayed, in-date, communicated and understood within the contract?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

ENGIE H&S Policy and Notices

• Is the H&S Law poster clearly displayed on-site with H&S contacts identified?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Objectives & Targets

• Has the contract reviewed the UK BU and Division Health and Safety Objectives & Targets and determined those applicable to the contract?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Legal Register

• Are the contract team setup and using Greenspace to identify compliance requirements and suitable control measures?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Communication

• Have all recent SHEQ communications such as, Red Alerts, TBT's, Bulletins, SHEQ Stop Notices etc been displayed and have they been cascaded to all relevant employees?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

No Life at Risk

• Have all contract employees completed the NLAR mandatory training?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Accident & Incident Reporting / Investigations

• Is AIMS being used effectively to record and manage accidents, incidents, safety observations and near misses?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Escalation

• Is everyone on the contract / site / project aware of how to escalate significant incidents that occur on site?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Health & Safety Meetings

• Are regular minuted H&S Meetings taking place (client/safety rep/other) and are copies of minutes available?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Management & Leadership Safety Visits

• Is there evidence that MSV's & LSV's are being carried out on the contract / site / project?  Provide evidence of how observations are actioned.

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Lone Working

• Is lone working monitored and controlled?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

First Aid

• Has site First Aid Risk Assessment, First Aid Needs Assessment been completed & are they reviewed?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Are there adequate first aid trained personnel on the contract that cover out of hours (if required)?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Are there adequate first aid boxes, eye wash stations in appropriate locations on site? Is there a process in place for carrying out periodic checks?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Competence & Training

Induction

• Have all employees received a company health and Safety Induction? Are Induction records available for all new starters?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Is the site H&S induction suitable, does it contain the General Contractor H&S Induction video & Covid-19 video?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Are site induction records available for all new employees and contractors?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Training

• Has a contract / site / project Training Matrix been produced? Does this include the required H&S Training? Are copies of the training records available?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Are all employees working through all relevant training modules (including e-learning) set by their business unit?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Tool Box Talks

• Is there a evidence of Toolbox Talks (TBT) under taken regularly and relevant to site activities?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Working Environment

Welfare

• Is the working environment adequate and appropriate e.g. lighting, temperature, noise, cleanliness, housekeeping?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Are adequate welfare facilities provided for rest and food breaks and storage of personal items?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Signage

• Is sufficient safety signage (including fire, PPE, noise, 1st aid etc) adequately located around site?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Housekeeping

• Are access / egress, walkways and work areas free from obstructions and hazards? If not, are these adequately controlled?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Occupational Health

• Are relevant employees given advice on Occupational Health and are Risk Assessments available where required? Have Occupational Health Risks been identified, where required?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Where occupational health risks exist are the regulatory requirements of health surveillance in place?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Risk Management & Controls

Risk Assessments

• Are Risk Assessments in place for all tasks carried out by direct employees and are they documented and periodically reviewed?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Are Point of Work Risk Assessments (POWRA) used?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Method Statements

• Are Method Statements and/or Local Operating Procedures for ENGIE employee activities in place where relevant?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Permit to Work

• Is a Permit to Work (PTW) system in place? Are permits used appropriately by authorised persons, completed in all sections and archived with other associated documents (RAMS, POWRA etc)?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

DSE

• Have all DSE Users (Office/Site) completed a DSE self-assessment every 2 years?  If applicable, have outstanding items been addressed? 

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Contractor Management

Approved Sub Contractors

• For all subcontractors working for ENGIE on contracts / sites / projects, been approved on Coupa and E-Vision to ensure all externally provided services meet our requirements?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Risk Assessments

• Have Subcontractor Risk Assessments & Method Statements (RAMS) been received, reviewed and approved before commencement of works?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Supervision

• Is the work being adequately supervised by the contractor?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Is the work being adequately monitored by ENGIE?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Competence

• Is there evidence of subcontractor competence to undertake the task? Have you seen copies of Skills Cards and are they current and applicable e.g. IPAF, Gas Safe, PASMA, CSCS etc. Are these available with their induction records?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Work Equipment/Tools

Equipment

• Is there a register of all work equipment and tools used by ENGIE employees?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Is the work equipment inspected, maintained, calibrated, where necessary adequately guarded and in date for PAT?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Is all lifting equipment tagged, details recorded in a register and in date for inspection? All chain blocks, lifting slings, shackles and other lifting equipment should have an individual number and be inspected regularly.

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Are all safety devices in place and operational?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

PPE / RPE

• Is personal hearing protection provided for employees? If Yes, is it being used and does it have the appropriate SNR?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Is all PPE/RPE identified by Risk Assessments and COSHH Assessments provided and is it in good order?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Where RPE is in use for works that produce harmful dust/gas/vapours have Face Fit Test's been conducted and associated certificates provided?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

COSHH

Assessment

• Is a COSHH Register in place and are risks being appropriately managed?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Are copies of Safety Data Sheets and COSHH Risk Assessments available?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Storage

• Are all hazardous substances stored safely on site, with appropriate signage displayed and is there adequate information and instruction available to employees?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Fire Prevention & Control

Assessment

• Are all potential sources of ignition, including waste and fuel,identified, stored and controlled adequately?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Does the contract and the ENGIE controlled areas have a suitable Fire Risk Assessment and where appropriate a Fire Plan in place? Has this been reviewed in line with specific Divisional requirements?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Fire Extinguishers

• Are fire extinguishers suitable for the types of fire likely to be encountered and as identified in the site Fire Risk Assessment and inspected & maintained?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Fire Alarm System

• Is there suitable means of fire warning, is it tested weekly & maintained on a 6 monthly basis?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Access / Egress

• Is there suitable means of escape? Is it free from obstruction and appropriately sign posted?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Emergency Lighting

• Is emergency lighting installed, tested and maintained?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Fire Points

• Are fire points established and maintained?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Emergency Arrangements

• Are fire drills carried out in line with the Fire Risk Assessment for ENGIE Offices or Sites?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Is there an adequate number of trained fire wardens/marshals on site (if applicable)?  

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Natural Gas & Flue Gas

• Is a DSEAR risk assessment required, in place & reviewed?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Is there evidence that Gas Work is only allocated to Gas Operatives holding the relevant Gas Certificate of Competence for the work they are being asked to undertake?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Is natural gas and/or flue gas detection system installed, tested and maintained?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Is a register of flue inspections available and up to date?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Hot Work

• Is the site operating a Hot Works Permit System and are the controls detailed within the permit being complied with? Do person issuing the Hot Work Permit have any training.

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Manual Handling

Training

• Has Manual Handling Training been provided where required?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Work at Height

Access Equipment

• Is all access equipment inspected and tagged as required? This should cover mobile towers, MEWPs, steps and ladders with registers available where applicable.

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Asbestos Management

Control Measures

• Is there an up-to-date Asbestos Register for the site?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Where asbestos is not present, is there letter from the relevant party e.g. construction company/Client confirming this?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Asbestos Management Plan

• Where required, has ENGIE prepared an Asbestos Management Plan which includes measures to manage and control the identified risk and is it reviewed annually?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Asbestos Management Survey or Refurbishment & Demolition Survey

• Have details of the Asbestos Management Survey or Refurbishment & Demolition Survey been communicated to all employees and contractors working on-site prior to setting to work?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Contractor Management

• Are licensable asbestos works being undertaken by a licensed company?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Records

• If the works are Licensable, has the HSE been notified using the ASB5 Notification form?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Training

• Are all relevant employees and where relevant, subcontractors, trained in asbestos awareness with a 12 month refresher completed, if applicable?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Legionella Management

• Where applicable, is a legionella risk assessment in place, up to date & reviewed.

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Where applicable, is a legionella management plan in place, up to date & reviewed?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Where applicable, are personnel appropriately trained in legionella management & monitoring?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Noise

• Has a Noise Assessment been carried out and, where noise is likely to exceed the Lower Exposure Action Level 80 dB (A), has this been identified?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• Have hearing protection zones been established for areas where noise exceeds 85 dB(A)?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Confined Spaces

Confined Spaces Appointments

• Have the APs been appointed with acceptance confirmed in writing?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Confined Spaces Register

• Is there a register of confined spaces?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Confined Spaces Safe System of Work

• Is the Confined Spaces Safe System of work being implemented and are appropriate control measures in place?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Mandatory Section - Environmental

Aspects & Impacts

• Has the contract completed an Aspects & Impacts Register approved by the SHEQ Team within at least the last 12 months?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Permits, Licences, Consents & Exemptions

• Are all required permits, consents and exemptions in place, documented and complied with?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Resources

• Are suitable resources and personnel in place to deliver environmental requirements?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Communication

• Has the contract defined a clear plan for communicating environmental topics?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Waste Management

Planning

• Have all waste streams been identified and suitable carriers and treatment facilities selected and documentation checked in line with the AIMS application?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Documentation

• Are all licences, permits and waste tickets (Waste Transfer Notes) available and correctly completed?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Storage

• Is all waste stored and segregated with physical barriers and signed?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Ecology & Biodiversity

Protected Areas or Species

• Has the potential for protected areas or species to be harmed or enhanced by a contract been assessed and a Biodiversity Action Plan implemented where identified?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Invasive Species

• Has the risk of invasive species been assessed and a Biodiversity Action Plan implemented where identified?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Water Conservation

• Has the contract implemented measures to reduce its water consumption?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Site Drainage

• Is the drainage system maintained and free from blockages with interceptors, as appropriate, is a drainage plan available?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Chemical & Oil Storage

• Is all chemical and oil storage suitable and compliant, are oil tanks subject to regular inspections?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Spill Kits

• Are spill kits available and appropriate with employees and subcontractors suitably trained in their use?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Carbon & Energy

• Has the contract implemented measures to reduce its energy consumption and/ or generate renewable energy?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

F-Gas

• Does the contract have appropriate controls in place for management of F-Gas (register & log book)? Are any contractors used f-gas or Refcom registered?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Archaeology & Heritage

• Have listed buildings and areas of potential archaeological resources been surveyed and appropriate controls put in place?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Objectives & Targets

• Has the contract reviewed the UK BU and Division Objectives & Targets and determined those applicable to the contract?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Monitoring & Analysis

• Are all identified environmental objectives monitored and the data analysed for accuracy and progress against the targets?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Reporting - Responsible Business Tracker

• Is progress against objectives and targets reported on AIMS using the RB Portal, Carbon and Waste apps as required?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Compliance Checks

• Does the contract team have processes in place to check compliance with the Environmental Procedures and Local Operating Procedures, where applicable e.g. PPMs, inspection checklists, local audits?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Improvement

• Is there evidence that the contract has identified and implemented environmental improvements during the contract?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Mandatory Section - Quality

Resources

• Has the contract determined the resources needed to ensure the contract meets service delivery to the customer, for example, the capabilities and / or constraints of internal resources?  Also, the resources needed from external providers? 

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Infrastructure

• Has the contract determined, provided and maintained the infrastructure required including but not limited to people, equipment, information technology?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Work Environment

• Has the contract determined, provided and maintained the environment necessary to achieve service delivery?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Competence

• Has the contract determined the necessary competence for all staff and subcontractors and ensured training is provided as required?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

• How do you monitor the completion of mandatory E-Learning Modules by your teams e.g. Ethics and Modern Slavery Awareness. What do you have in place to assure understanding and compliance with the requirements of these learning modules?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Communication Plan

• Has the contract defined a Communication Plan for all internal and external communications?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Operational Planning & Control

ENGIE Management System

• is there evidence that the relevant areas of the Management System have been implemented? If supporting processes have been developed, do they conform to the Corporate documentation to ensure compliance with minimum requirements?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Documented Information

• Is the contract aware of the Document Control Procedure and are all Local Operating Procedures/Processes adequately controlled? Have all changes to Local Operating Procedures been carried out in a planned manner and recorded?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Service Provision

Contract Management Plan

• Are Service/Contract Requirements, Contract SLA's / KPI's if applicable recorded in the Contract Management Plan?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Monitoring, Measuring, Analysis & Evaluation

• Has the contract determined the performance measurement requirements, including but not limited to, what needs to be monitored and measured, the methods for monitoring, measuring and analysing and the timescales?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Customer Satisfaction

• Does the contract monitor customer satisfaction using the AIMS thus ensuring their needs and expectations are being fulfilled?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Compliance Self Assessment

• Has the Contract completed a Compliance Self-Assessment (CSA) for the current CSA period and are Red/Amber actions being managed through the Improvement Action Plan Sheet?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Internal Audit

• Is there evidence that ALL internal audits are being managed through the Audit Management System?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

General Improvement

• Does the contract determine and select opportunities for improvement and implement improvement actions to meet customer requirements and enhance customer satisfaction?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Nonconformity & Corrective Action

• Have all non conformances, including complaints, been reviewed, analysed and actioned?  Have the causes of the non conformance  been determined?  Has a review been conducted to determine if similar non conformances exist?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Business Continuity Plan

• Has the contract / site completed the Business Impact Analysis & Business Continuity Plan? Is it reviewed & in date?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

BCP Testing

• Has the Business Continuity Plan been fully tested and the result documented?

  Select Major None Compliance Minor None Compliance Observation Opportunity for Improvement Compliant Not Applicable

  • Major None Compliance
  • Minor None Compliance
  • Observation
  • Opportunity for Improvement
  • Compliant
  • Not Applicable

Positive Observations

• Add any positive observations from the site audit here.

  Good

  NA

• Site Representative / Audit Participant

  Sign

• Auditor

  Sign